Administrative Coordinator

Sprouts Farmers Market, Inc.; Pinole (CA); On-site; USD 26,000 - 40,000; Full time

Benefits offered by this job

Competitive pay

15% employee discount

401(k) with company match

Sick time plan

Job summary

Sprouts Farmers Market, Inc. is seeking an Administrative Coordinator to manage in-store accounting procedures, timekeeping, and payroll transmissions. You will maintain store files, assist with hiring and onboarding, and support store management in team-building and conflict resolution.

The role requires 1–2 years in retail accounting or admin, strong skills with Outlook/Excel/Word, and the ability to work a flexible schedule. A friendly, accurate, and organized approach is essential.

Qualifications

• Must be at least 18 years old.
• Must have a High school diploma or equivalent.
• 1-2 years of experience in retail store accounting, administrative, and human resources procedures preferred.
• Regular, dependable attendance is essential; shifts are 8–10 hours with breaks.
• Ability to work a flexible schedule, including some nights, weekends, and holidays.

Responsibilities

• Demonstrate a positive attitude and high level of accuracy in routines.
• Collect, verify, and distribute tills and change drawers.
• Total daily cash, checks, and card payments; create reports.
• Balance the safe and generate refund reports.
• Prepare bank deposits and record cash, checks, food stamps, WIC, and coupons.

Skills

Attention to detail

Time management

Communication

Team collaboration

Positive attitude

Education

High school diploma or equivalent

Tools

Outlook

Excel

Word

Bookkeeping software

HR software

Job description

Overview

At Sprouts Farmers Market, the Administrative Coordinator is responsible for in-store accounting procedures, cash and funds, timekeeping, and payroll transmissions. The Administrative Coordinator keeps store files up to date and maintains an efficient stock of office supplies. They also partner with Human Resources and Store Management on hiring, onboarding, team building, and conflict resolution.

Overview of Responsibilities

• Consistently demonstrate a positive attitude, organizational skills, high level of accuracy, attention to detail, time management skills, and willingness to learn new products.
• Take direction, communicate, and collaborate effectively with others.
• Collect, verify, and distribute tills and change drawers.
• Total all checks, cash, credit cards, and create reports from the previous day.
• Oversee the balancing of the safe and create refund reports.
• Prepare bank deposits and record all data for cash, checks, food stamps, WIC instruments, and charge vendor coupons.
• Help maintain front end security to control cash, shrink, and dishonesty.
• Facilitate hiring, onboarding, and training of new employees.
• Process internal transfers and job/pay changes.
• Support a positive and engaging work environment while adhering to all safety, health, and compliance regulations.
• Help plan and execute team building and recognition events.
• Pull and distribute sales reports for each department.
• Stay up to date on company procedures, policies, and benefits to keep store employees informed.
• Keep store files organized and up to date.
• Order office supplies to maintain an efficient stock level.
• Ensure timekeeping and payroll functions are completed correctly and on time.
• Maintain a clean, sanitized, and organized office and work areas.
• Demonstrate product knowledge and provide prompt, friendly service to help customers make their selections.
• Remain informed of sales and ad items to assist customers in a prompt and friendly manner.
• Adhere to all safety, health and compliance regulations.
• Flexible to perform other related duties as assigned.
• To maximize labor productivity and customer service, the Core Managers assign secondary roles for Administrative Coordinators to perform after completing the daily AC tasks. Supporting the Front End as a Cashier to cover breaks and business rushes is one of the secondary roles of the AC and Back-up AC. To provide the most accountable environment, ACs trained as a Head Cashier may hold red-cards and perform Head Cashier duties.

Qualifications

• Must be at least 18 years of age.
• Must have a High school diploma or equivalent.
• 1-2 years of experience in retail store accounting, administrative, and human resources procedures preferred.
• Regular, dependable attendance is an essential function of this position. Shift schedules include 8-10 hours with scheduled breaks.
• Availability to work a flexible schedule, including some nights, weekends, and holidays preferred.
• Be proficient in Outlook, Excel, and Word with knowledge of bookkeeping/accounting and human resources software.
• Lift 30 pounds and push/pull less than 5 pounds.
• Occasionally, lifting heavier items during a typical workday is necessary.
• Sit for extended periods and perform repetitive hand, wrist, finger, and eye movement.
• Wear PPE consistent with the task assignment, including but not limited to non-slip, closed-toe shoes, long pants, hair/beard covers, a face-covering or mask, and gloves (latex and or cut-resistant).

Pay range

The pay range for this position is $19.50 - $29.15 / hour. Sprouts Farmers Market determines pay based on applicable experience and qualifications of the applicant.

Benefits

In addition to a rewarding career, Sprouts offers a comprehensive program to help support you and your family. These programs include:

• Competitive pay
• Sick time plan that you can use to support you or your immediate families health
• Vacation accrual plan
• Opportunities for career growth
• 15% discount for you and one other family member in your household on all purchases made at Sprouts
• Flexible schedules
• Employee Assistance Program (EAP)
• 401(K) Retirement savings plan with a generous company match
• Company paid life insurance
• Contests and appreciation events throughout the year full of prizes, food and fun!

Eligibility requirements may apply for the following benefits:

• Bonus based on company and/or individual performance
• Affordable benefit coverage, including medical, dental and vision
• Health Savings Account with company match
• Pre-tax Flexible Spending Accounts for healthcare and dependent care
• Company paid short-term disability coverage
• Paid parental leave for both mothers and fathers
• Paid holidays

Get Paid Every Day!

Sprouts Farmers Market offers DailyPay - if you’re hired as an eligible employee, you’ll be able to transfer the money you’ve already earned at no extra cost, and get it the next business day, for free. We offer DailyPay so you don’t have to wait for payday to access the money you’ve already worked for. With DailyPay, you can see how much you’ve made every day and you can transfer your money any time before payday.

You can learn more by visiting https://www.dailypay.com/partners/sprouts-farmers-market/.

Why Sprouts

Grow with us!

At Sprouts, we’re committed to fostering an inclusive, respectful, and caring workplace culture. Our Team Member Resource Groups (TMRGs) create spaces for connection, support, and growth. Every team member is welcome to join one or more of our five groups:

• Inspiring Women at Sprouts
• Rainbow Alliance at Sprouts
• Sabor at Sprouts
• Soul at Sprouts
• Honored to Serve at Sprouts

Together, these groups celebrate diversity and empower our team to thrive.

The above statements are intended to describe the general nature and level of the work being performed by people assigned to this work. This is not an exhaustive list of all duties, responsibilities, and requirements. Sprouts’ management reserves the right to amend and change duties, responsibilities, and requirements to meet business and organizational needs as necessary.

Sprouts will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Fair Chance in Hiring Ordinance.

California Residents: We collect information in accordance with California law, please see here for more information.