Administrative Coordinator

Research Foundation of The City University of New York; New York (NY); On-site; USD 45,000 - 55,000; Full time

Benefits offered by this job

RFCUNY Benefits and Accruals

Job summary

The Research Foundation of The City University of New York (RFCUNY) invites applications for an Administrative Coordinator at the College of Staten Island to support the Office of Workforce Development and Innovation. You will organize records, coordinate logistics, and help manage events and programs, working closely with staff and partners to ensure smooth operations and high-quality program delivery.

The role requires strong organizational skills, proficiency with Microsoft 365, experience

Qualifications

• High School diploma or equivalent; Associate’s degree preferred.
• Minimum of two years of executive administrative or office management experience.
• Strong critical thinking, problem-solving, and communication skills.
• Ability to interact professionally with adult learners, partners, and the public.
• Excellent organizational and time-management abilities with the capacity to manage competing priorities.
• Proficiency in Microsoft 365 (Word, Excel, PowerPoint) and comfort with new tech.
• Experience with CRM systems and managing databases preferred.
• Availability for occasional evening and weekend events.

Responsibilities

• Manage and maintain accurate student records, course schedules, instructor assignments, and tuition information within the registration system (Xenegrade).
• Support financial operations by handling invoice processing, payroll coordination, and accurate preparation/submission of PAFs.
• Coordinate procurement processes: sourcing, purchasing, tracking of goods/services, adhering to guidelines.
• Serve as a liaison to instructional staff to ensure high-quality program delivery.
• Lead planning and execution of Office events (Open Houses, Info Sessions, outreach) aligned with objectives.
• Contribute to special projects and program initiatives as assigned by the Director.
• Other duties as assigned.

Skills

Critical thinking

Communication skills

Problem-solving

Customer service

Time management

Organization

MS 365

CRM systems

Evening/weekend availability

Education

High School diploma

Associate’s degree preferred

Tools

CRM software

Job description

Thank you for considering a career with the Research Foundation of The City University of New York (RFCUNY).

The team at RFCUNY is made up of dedicated, talented professionals committed to providing the services that allow CUNY researchers, faculty, and staff to focus on their intellectual curiosity and scientific discoveries.

We are pleased that you are interested in exploring opportunities to join RFCUNY.

Primary Location

COLLEGE OF STATEN ISLAND

Bargaining Unit

No

Grounded in the Liberal Arts tradition, the College of Staten Island is committed to the highest standards in teaching, research, and scholarship. Drawing on the rich heritage of the City University of New York that has provided access to excellence in higher education since 1847, the College of Staten Island offers that same opportunity in New York City’s Borough of Staten Island. The College is dedicated to helping its students fulfill their creative, aesthetic, and educational aspirations through competitive and rigorous undergraduate, graduate, and professional programs. We embrace the strength of our diversity, foster civic-mindedness, and nurture responsible citizens for our city, country, and the world.

The Office of Workforce Development and Innovation at the College of Staten Island develops, manages, and offers training programs designed to address critical skill gaps in growing workforce industries. Workforce Development provides quality, flexible, and cost-effective training to support the educational and training goals of individuals and organizations across New York City. We offer certificate programs and professional development courses in the healthcare, technology, and business sectors. Our department draws upon the expertise of faculty and subject matter experts to deliver quality training programs.

The Administrative Coordinator plays a critical role in ensuring the smooth, strategic, and professional operations of the Office of Workforce Development and Innovation. This position requires a highly organized and proactive individual who excels at managing complex systems, coordinating logistics, solving problems independently, and building strong, professional relationships across diverse audiences.

Other Duties

• Manage and maintain accurate student records, course schedules, instructor assignments, and tuition information within the registration system (Xenegrade), ensuring data integrity and timely updates.
• Support financial operations by managing invoice processing, payroll coordination, and the accurate preparation and timely submission of all Personnel Action Forms (PAFs), in full compliance with departmental procedures and CUNY fiscal policies
• Coordinate procurement processes, including the sourcing, purchasing, and tracking of goods and services, and ensure adherence to CUNY and departmental guidelines and timelines.
• Serve as a key liaison to instructional staff, anticipating needs and resolving issues to ensure consistent, high-quality program delivery.
• Lead the planning and execution of all Office events—including Open Houses, Information Sessions, and community outreach efforts—ensuring every detail is aligned with strategic objectives and audience needs.
• Contribute to special projects and program initiatives as assigned by the Director of Workforce Development and Administration, applying strong analytical and organizational skills.
• Other duties as assigned.

Qualifications

• High School diploma required; Associate’s degree strongly preferred
• Minimum of two years of executive administrative or office management experience
• Exceptional critical thinking, problem-solving, and communication skills
• Proven ability to work effectively with adult learners, professional partners, and the public with a high level of professionalism and customer service
• Strong organizational and time management skills with the ability to manage competing priorities and meet tight deadlines
• Proficiency in Microsoft 365, including intermediate to advanced skills in Word, Excel, and PowerPoint, along with demonstrated comfort adopting and learning new technologies
• Experience with CRM systems and managing databases is preferred
• Availability for occasional evening and weekend events

Pay Range

$50,000 per year

RFCUNY Benefits

RFCUNY Employee Benefits and Accruals

Equal Employment Opportunity Statement

The Research Foundation of the City University of New York is an Equal Opportunity/Affirmative Action/Americans with Disabilities Act/E-Verify Employer. It is the policy of the Research Foundation of CUNY to provide equal employment opportunities free of discrimination based on race, color, age, religion, sex, pregnancy, childbirth, national origin, disability, marital status, veteran status, sexual orientation, gender identity, genetic information, marital status, domestic violence victim status, arrest record, criminal conviction history, or any other protected characteristic under applicable law.