Administrative Coordinator

Allegheny Health Network; Monroeville (Allegheny County); On-site; USD 36,000 - 48,000; Full time

Job summary

Allegheny Health Network is seeking an Administrative Support professional to provide a wide range of services to the organizational unit. You will manage calendars, prepare PowerPoint presentations, compile data, and assist staff to improve department operations.

The role requires 2 years of secretarial/administrative experience, strong MS Office skills, and the ability to work with minimal supervision. This position involves scheduling, clerical tasks, and acting as a liaison across teams.

Qualifications

• 2 years secretarial/administrative experience.
• Proficiency in word processing, spreadsheets, database, e-mail, and Microsoft Windows/Office.
• Requires critical thinking skills, decisive judgment and the ability to work with minimal supervision.

Responsibilities

• Performs advanced administrative support such as calendar management, creates PowerPoint presentations and collects and prepares data.
• Acts as key support to staff within the department and coordinates activities that enhance department operations, ensures work flow and distributes work to lower level support staff.
• Performs clerical duties to facilitate daily operations such as scheduling, phone triage, filing, typing, faxing, and mail.
• Administers programs and/or processes specific to the operating unit served.
• Serves as administrative liaison with others, within and outside the company, regarding administrative issues.
• Performs other duties as assigned or required.

Skills

Calendar management

PowerPoint

Data collection

Microsoft Office

Critical thinking

Education

Associate's Degree

Tools

MS Office

Job description

GENERAL OVERVIEW

Provides a wide variety of administrative and staff support services to the organizational unit.

• Performs advanced administrative support such as calendar management, creates PowerPoint presentations and collects and prepares data. (35%)
• Acts as key support to staff within the department and coordinates activities that enhance department operations, ensures work flow and distributes work to lower level support staff. (20%)
• Performs clerical duties to facilitate daily operations such as scheduling, phone triage, filing, typing, faxing, and mail. (20%)
• Administers programs and/or processes specific to the operating unit served. (15%)
• Serves as administrative liaison with others, within and outside the company, regarding administrative issues. (10%)
• Performs other duties as assigned or required.

Company

Allegheny Health Network

Job Description

GENERAL OVERVIEW

Provides a wide variety of administrative and staff support services to the organizational unit.

• Performs advanced administrative support such as calendar management, creates PowerPoint presentations and collects and prepares data. (35%)
• Acts as key support to staff within the department and coordinates activities that enhance department operations, ensures work flow and distributes work to lower level support staff. (20%)
• Performs clerical duties to facilitate daily operations such as scheduling, phone triage, filing, typing, faxing, and mail. (20%)
• Administers programs and/or processes specific to the operating unit served. (15%)
• Serves as administrative liaison with others, within and outside the company, regarding administrative issues. (10%)
• Performs other duties as assigned or required.

Essential Responsibilities

• Performs advanced administrative support such as calendar management, creates PowerPoint presentations and collects and prepares data. (35%)
• Acts as key support to staff within the department and coordinates activities that enhance department operations, ensures work flow and distributes work to lower level support staff. (20%)
• Performs clerical duties to facilitate daily operations such as scheduling, phone triage, filing, typing, faxing, and mail. (20%)
• Administers programs and/or processes specific to the operating unit served. (15%)
• Serves as administrative liaison with others, within and outside the company, regarding administrative issues. (10%)
• Performs other duties as assigned or required.

Qualifications

Minimum

• 2 years secretarial/administrative experience
• Demonstrated competency in word processing, spreadsheets, database, e-mail, and Microsoft Windows/Office applications
• Requires critical thinking skills, decisive judgment and the ability to work with minimal supervision

Preferred

• Associate's Degree
• Supervisory experience

Disclaimer

The job description has been designed to indicate the general nature and essential duties and responsibilities of work performed by employees within this job title. It may not contain a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to do this job.

Compliance Requirement This job adheres to the ethical and legal standards and behavioral expectations as set forth in the code of business conduct and company policies.

As a component of job responsibilities, employees may have access to covered information, cardholder data, or other confidential customer information that must be protected at all times. In connection with this, all employees must comply with both the Health Insurance Portability Accountability Act of 1996 (HIPAA) as described in the Notice of Privacy Practices and Privacy Policies and Procedures as well as all data security guidelines established within the Company’s Handbook of Privacy Policies and Practices and Information Security Policy.

Furthermore, it is every employee’s responsibility to comply with the company’s Code of Business Conduct. This includes but is not limited to adherence to applicable federal and state laws, rules, and regulations as well as company policies and training requirements.

Highmark Health and its affiliates prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on any category protected by applicable federal, state, or local law.

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