Administrative Coordinator

Skadden, Arps, Slate, Meagher & Flom LLP and Affiliates; Los Angeles (CA); Hybrid; USD 85,000 - 100,000; Full time

Benefits offered by this job

Competitive salaries and year-end bonu

Comprehensive health care

Generous paid time off

Parental leave

Learning and development opportunities

Well-being programs

Job summary

Skadden, Arps, Slate, Meagher & Flom LLP and Affiliates in Los Angeles is seeking an Administrative Coordinator to support the day-to-day operations of Paralegal Services, Administrative Support, and Professional Support Services. The role is on-site/hybrid and involves coordinating workflow and delivering high-quality customer service.

Responsibilities include calendar management, training support, preparing reports and presentations, coordinating with Conference Services, monitoring inboxes,

Qualifications

• Bachelor’s degree required.
• Minimum two years’ related experience in a law firm or professional services environment.
• Ability to provide upper-margin customer service.

Responsibilities

• Manage scheduling and calendar for meetings, events, and trainings.
• Prepare department reports, spreadsheets, and presentations.
• Coordinate with Conference Services for audio-visual and catering.
• Monitor shared inboxes and time/attendance records.
• Ensure compliance with Firm policies and procedures.

Skills

Customer service

Outlook/Excel/PowerPoint

Analytical skills

Organizational skills

Communication skills

Attention to detail

Time management

Teamwork

Education

Bachelor’s degree

Tools

Outlook

Excel

PowerPoint

Job description

We invite you to review our current business services professionals openings to learn about the opportunities available across the firm.

About Us

Skadden, Arps, Slate, Meagher & Flom LLP has forged a reputation as one of the most prestigious law firms in the world. Relying on innovation, intellect, teamwork and tenacity, our lawyers deliver the highest quality advice and novel solutions to our clients’ legal issues. We are known for handling the most complex transactions, litigation/controversy issues, and regulatory matters, as well as for the strong partnerships we build with clients and each other. Our attorneys, who reflect a broad range of experiences and perspectives, work together seamlessly across 50-plus practices and 21 offices in the world’s major financial centers.

The Opportunity

We are seeking an Administrative Coordinator to join our Firm. This position will be based in our Los Angeles office (on-site/hybrid). The Administrative Coordinator provides coordination and administrative support for the day-to-day operations of Paralegal Services, Administrative Support, and Professional Support Services for the Los Angeles office. Assists with departmental projects, workflow coordination, and other administrative activities, while collaborating with team members and other Firm departments. Serves as a resource to department personnel by responding to routine questions regarding department procedures and providing high-quality customer service.Please note that the Firm will not sponsor applicants for work visas for this position.

• Assists with scheduling and calendar management for team meetings, training programs, events and department-wide meetings across the attorney support departments.
• Assists with preparing and tracking training initiatives for new hires and continuing education programs.
• Assists with preparing department reports, spreadsheets, presentations, and other operational documents.
• Coordinates with Conference Services for meeting and training requests, including but not limited to audio-visual and catering services.
• Monitors shared department inboxes, email requests, and assignments, helping to ensure timely responses.
• Reviews time on a weekly basis to ensure compliance with daily entry requirements.
• Assists with administrative responsibilities, including monitoring and approving time and attendance records, absence requests, and overtime, while helping to ensure accuracy and compliance with Firm policies.
• Maintains department spreadsheets, trackers, and databases related to staffing, workflow, attendance, coverage, overtime, and other operational metrics.
• Processes invoices, check requests, and expense reports by confirming the accuracy of the reports and ensuring that supporting documentation is attached prior to forwarding the documents for signature.
• Develops project strategies to ensure efficient completion of tasks.
• Escalates employee relations concerns, staffing issues, or operational problems to the Senior Manager as appropriate.
• Consults with the Firm’s business services departments and internal employees at all levels.
• Coordinates with other Firm offices both domestically and internationally as required.
• Assists with Department initiatives and special projects.
• Assures that all completed projects adhere to accepted professional standards.
• Organizes and facilitates conference and video calls.
• Performs assignments that are varied and complex in nature, often while under time critical deadlines.
• Demonstrates effective interpersonal, written and verbal communication skills to facilitate effective work relationships with others.
• Manages Firm resources responsibly.
• Regular and reliable physical presence.
• Complies with and understands Firm operations, policies and procedures.
• Performs other related duties, as assigned.

Qualifications

• Ability to provide upper-margin customer service
• Demonstrates high proficiency with relevant Firm computer software programs( e.g., Outlook, Excel, PowerPoint), with the ability to learn new software and operating systems
• Ability to navigate various electronic databases and document repositories
• Excellent analytical, troubleshooting, organizational and planning skills
• Demonstrates a high level of professionalism
• Flexibility and willingness to perform a wide range of tasks extending beyond routine expectations
• Demonstrates the initiative and confidence to assume a high level of responsibility in a fast-paced environment
• Demonstrates effective interpersonal and communication skills, both verbally and in writing
• Ability to handle sensitive matters and maintain confidentiality
• Ability to read, interpret, convey, and follow instructions
• Demonstrates close attention to detail
• Ability to organize and prioritize work
• Ability to work well independently, as well as effectively, within a team
• Ability to handle multiple projects, assignments, and shifting responsibilities and deadlines
• Ability to assume progressive responsibilities within assigned work as experience is gained in the position
• Ability to work well under pressure
• Strong organizational skills
• Ability to work well in a demanding and fast-paced environment
• Flexibility to adjust hours and work the hours necessary to meet operating and business needs

Education and Experience

• Bachelor’s degree
• Minimum of two years’ related experience in a law firm or professional services environment

Culture & Life at Skadden

What makes Skadden special is our people and the culture, community and spirit of collaboration we have created. We believe in teamwork and inspiring each other to be our best in an atmosphere that promotes professionalism and excellence in all that we do. We know that inclusion and drawing on the strength of a wide spectrum of talent only make us better and is vital to the firm’s success. Our goal is for everyone at the firm to enjoy a challenging career with opportunities for development and growth and to support the well-being of our attorneys and business services professionals.

Benefits

The overall well-being of our team is important to us. We offer generous benefits to help you achieve wellness in all areas of your life.

• Competitive salaries and year-end discretionary bonuses.
• Comprehensive health care (medical, dental, vision), savings plan/401(k) and voluntary benefits.
• Generous paid time off.
• Paid leave options, including parental.
• In-classroom, remote, and on-demand learning and professional development opportunities.
• Robust well-being classes and programs.
• Opportunities to give back and make an impact in local communities.

For further details, please visit: https://www.skadden.com/careers/staff/employee-benefits

The starting base salary for this position is expected to be within the range listed under Salary Details. Actual salary will be determined based on skills, experience (to the extent relevant) and other-job related factors, consistent with applicable law. This position is eligible for overtime pay and may be eligible for a discretionary year-end bonus.

Salary Details

$85,000 - $100,000

EEO Statement

Skadden is an Equal Opportunity Employer. It does not discriminate against applicants or employees based on any legally impermissible factor including, but not limited to, race, color, religion, creed, sex, national origin, ancestry, age, alienage or citizenship status, marital or familial status, domestic partnership status, caregiver status, sexual orientation, gender, gender identity or expression, change of sex or transgender status, genetic information, medical condition, pregnancy, childbirth or related medical conditions, sexual and reproductive health decisions, disability, any protected military or veteran status, or status as a victim of domestic or dating violence, sexual assault or offense, or stalking.

Applicants who require an accommodation during the application process should contact Alex Taylor at [phone].

Skadden Equal Employment Opportunity Policy

Skadden Equal Employment Opportunity Policy

Applicants Have Rights Under Federal Employment Law

Applicants Have Rights Under Federal Employment Law

In accordance with the Transparency in Coverage Rule,

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Transparency in Coverage

Applicants Have Rights Under California Law

Applicants Have Rights Under California Law

Skadden will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.