ADMINISTRATIVE COORDINATOR

Fulton County, GA; Georgia; On-site; USD 52,000 - 68,000; Full time

Job summary

Fulton County Sheriff's Office is seeking an Administrative Coordinator to deliver comprehensive high-level administrative and case-management support. The role focuses on maintaining documentation, coordinating meetings, and ensuring efficient workflows across units while upholding confidentiality and professional standards.

The ideal candidate has 5+ years of administrative experience, strong organizational skills, and proficiency with Microsoft Office and digital records systems.

Qualifications

• 5+ years of administrative, coordination, or office support experience.
• Strong organizational and case-management skills.
• Excellent written and verbal communication.
• Proficiency in Microsoft Office Suite and digital records-management systems.
• Ability to manage multiple priorities in a fast-paced environment.
• Discretion, confidentiality, and professional judgement.
• Experience supporting leadership is required.

Responsibilities

• Provide high-level administrative, operational, and organizational support.
• Prepare reports, spreadsheets, correspondence, and presentations.
• Manage calendars, schedules, and meeting logistics.
• Maintain files, records, investigative documents, and reviews.
• Draft official correspondence and serve as liaison between divisions and external agencies.

Skills

Administrative experience

Coordination skills

Documentation

Communication skills

Confidentiality

Office software

Tools

Microsoft Office Suite

Digital records-management systems

Job description

UNCLASSIFIED POSITION IN THE FULTON COUNTY SHERIFF'S OFFICE

MUST BE FLEXIBLE TO WORK AS NEEDED, INCLUDING AFTER HOURS, HOLIDAYS AND WEEKENDS

ADMINISTRATIVE COORDINATOR

Fulton County Sheriff's Office is seeking a highly skilled administrative professional to provide comprehensive high-level administrative, operational, and organizational support, and case-management, ensuring efficient administrative operations, and contributing to the integrity, efficiency, confidentiality, and the smooth functioning and support of daily activities across the Agency. This role ensures respective Units function efficiently by managing daily workflows, coordinating communication, supporting meetings and projects, maintaining accurate documentation, and adhering to strict confidentiality. The Administrative Coordinator is a key partner, streamlining processes, and enhancing the overall effectiveness of the office. Responsible for preparation of reports, spreadsheets, correspondence, presentations, and other documents, and requires proficiency in Microsoft Office and various administrative tasks, excellent communication skills, strong organizational skills, attention to detail, the ability to handle multiple tasks simultaneously, the ability to work effectively in a fast-paced environment, and professional decorum and a consistently pleasant demeanor. The Administrative Coordinator serves as a trusted administrative partner to leadership and investigators.

KEY RESPONSIBILITIES

Administrative Support

• Maintain, track, and organize files, records, investigative documents, and administrative reviews.
• Prepare case summaries, timelines, reports, and briefing materials for investigators and command staff.
• Manage calendars, schedules, meeting logistics, and operational workflows.

Integrity, Ethics & Professional Judgment

• Handle sensitive personnel and investigative information with strict confidentiality.
• Apply sound judgment when managing evidence, and internal communications.
• Identify inconsistencies or concerns in documentation and elevate them appropriately.
• Ensure compliance with agency policies, legal requirements, and professional-standards protocols.

Technology & Data Management

• Maintain digital tracking systems, databases, and documentation platforms.
• Generate reports, spreadsheets, and analytics to support investigations and audits.
• Assist with digital uploads, secure file transfers, and data retention compliance.
• Support implementation of new technologies and digital tools.

Communication, Professionalism & Confidentiality

• Draft official correspondence, notices, memos, and investigative support documents.
• Serve as a professional liaison between, internal divisions, external agencies, and the public.
• Provide courteous, tactful, and professional customer service.
• Support briefings, hearings, and meetings with agendas, notes, and follow-up documentation.

MINIMUM QUALIFICATIONS

• 5+ years of administrative, coordination, or office support experience.
• Experience in administrative support, legal support, public safety operations, or professional-standards work preferred.
• Strong organizational and case-management skills.
• High ethical standards, discretion, and confidentiality; experience handling confidential or sensitive information
• Excellent written and verbal communication.
• Proficiency in Microsoft Office Suite and digital records-management systems.
• Ability to analyze documents, identify discrepancies, and maintain accuracy.
• Strong interpersonal skills, including tact, diplomacy, and professionalism.
• Ability to manage multiple priorities in a fast-paced environment; strong organizational skills
• Knowledge of chain-of-custody procedures preferred.
• Experience with digital records management systems preferred.
• High attention to detail, accuracy, and follow-through.
• Ability to work collaboratively and maintain positive working relationships.
• Demonstrated discretion, judgment, and professionalism.
• Experience supporting leadership is required.

Required Computer & Technical Skills

• Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Experience with digital scheduling tools and shared calendars.
• Ability to manage file systems.
• Skilled in document formatting, data entry, report creation, and presentation design.
• Familiarity with virtual meeting platforms.
• Experience with project management tools
• Ability to learn new software quickly and adapt to evolving technology needs.
• Comfort with basic data organization, spreadsheets, and tracking systems.

Key Competencies

• Organization & Prioritization — Efficiently manages multiple tasks and deadlines.
• Communication Excellence — Produces clear, professional written and verbal communication.
• Technical Proficiency — Uses digital tools confidently and improves tech-driven workflows.
• Collaboration & Support — Works effectively with internal teams.
• Initiative & Problem-Solving — Anticipates needs and proactively resolves issues.
• Adaptability — Adjusts quickly to shifting priorities and unexpected changes.
• Professionalism & Confidentiality — Maintains discretion and represents leadership well.

Additional Considerations:

• Requires an extensive background check
• May involve working non-standard hours, as required

NOTE: This position requires a thorough background investigation to include a life-long, national criminal history check and drug screening.

We do not hire candidates who do not pass the background investigation process.

Specific License or Certification Required:

May require possession and maintenance of valid State of Georgia Notary Public certification.

Purpose of Classification:

The purpose of this classification is to serve as administrative support for a large division or department. While the essential functions are similar to those of an Administrative Specialist, Administrative Coordinators are broadly responsible for all administrative support functions in a division or department, whereas Administrative Specialists typically focus more narrowly on one or more aspects of the work. Work requires a broader knowledge and comprehension of techniques, information, methods, and organizational procedures, wherein a moderate latitude for judgment relative to understanding and interpretation is required.

Essential Functions:

Serves as liaison between the assigned department and other departments/divisions, staff members, County officials, the public, community leaders, outside agencies, or other individuals or organizations for the distribution and receipt of routine information; interacts with various officials and dignitaries involving sensitive client relations; conveys information among division/department personnel; circulates documentation to appropriate departments.

Serves as departmental human resources liaison; prepares new employee paperwork; processes documentation pertaining to personnel/payroll functions; reviews timesheets for accuracy and researches discrepancies; tracks accrued and used sick leave and vacation time; enters payroll data into computer for payment; prepares personnel change forms; maintains attendance records, confidential personnel/payroll files, employee rosters, certifications, background checks, and related records.

Provides administrative/secretarial support for management and/or staff of assigned department/division: relieves management staff of routine administrative tasks; screens telephone calls, mail, e‑mail, and other communications and initiates appropriate action/response; records and transcribes dictation; types, composes, edits, or proofreads various documentation; maintains calendars and schedules meetings, appointments, interviews, or other activities; coordinates travel arrangements, accommodations, conference registrations, or related plans for department staff.

Processes documentation pertaining to budget or general financial management; reviews invoices for accuracy, matches with purchase orders; enters budget data into computer; assists with budget preparation; provides budgetary input and assists in forecasting revenues/expenditures; enters daily revenue into computer and generates revenue reports; reviews monthly budget analysis reports; monitors expenditures to ensure compliance with approved budget; processes budget transfers as needed; reconciles payable records with Finance Department records prepares bank deposits; coordinates internal accounting activities; maintains current balances for accounts; and maintains departmental petty cash funds.