Administrative Coordinator

ARMI Hygienic Systems; Fayetteville (AR); On-site; USD 40,000 - 54,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) with company match

Paid vacation

Job summary

ARMI Hygienic Systems in Fayetteville, AR is seeking an Administrative Coordinator to be the welcoming face of the office and the backbone of staff onboarding, records, calendars, and supplies.

You will support HR, recruiting, and training across our two-state operation, maintaining organized records, ensuring timely communications, and enabling smooth day-to-day operations.

Qualifications

• 1+ years of administrative, office, or customer-facing experience.
• Organized and detail-driven with strong follow-through.
• Proficient with Microsoft Office; familiarity with ADP or Procore a plus.
• Professional communication across in-person, phone, and written channels.
• Able to handle confidential information with discretion.

Responsibilities

• Greet visitors, answer calls, and manage front desk duties.
• Coordinate onboarding logistics and paperwork for new hires.
• Track compliance records such as driver’s licenses, DOT, and OSHA cards.
• Support HR, recruiting, and training across the two-state company.
• Prepare calendars, org charts, newsletters, and event coordination.

Skills

Organized

Detail-oriented

Customer-facing experience

Professional communicator

Discretion with confidential info

Reliable with deadlines

Strong computer skills

Tools

ADP

Procore

Job description

Administrative Coordinator – Fayetteville, AR

About Armi

Since 2003, our family-owned business has specialized in process and utility piping, expanding into multiple business units over the years. We now offer nationwide services in Process & Utility Piping, Process Equipment & Installation, Thermal Fluid, and Industrial HVAC. As industry leaders, we maintain elite standards by hiring top talent. ARMI is known for work safety, meeting deadlines, quality production, and staying within budget. We believe in reinvesting in our people and supporting the local community—because we succeed together.

THE ROLE

As Administrative Coordinator, you are the front door and the backbone of our Fayetteville office — the first face visitors see, the voice on the phone, and the person who keeps onboarding, records, calendars, and supplies running like clockwork. You’ll support HR, recruiting, and training across a growing two-state company. Organized, dependable, people-first. High ownership.

What You’ll Own

• The front desk — welcoming employees, candidates, vendors, and visitors; answering and directing calls
• Onboarding logistics — folders, paperwork, I-9 collection, badge photos and badges, Procore setup, and email signatures, so every new hire is ready on day one
• Compliance records — driver’s license, DOT, and OSHA card tracking, plus the Safety Shoe Voucher program
• Communication rhythm — weekly org charts, monthly calendars, company emails and invites, and a monthly internal newsletter
• Events & engagement — support for employee events, recognition programs, and community activities
• Office operations — supplies, vendor orders, document prep, mail, and business errands

What We’re Looking For

• 1+ years of administrative, office, or customer-facing experience preferred — we will train the right person
• Organized and detail-driven — you keep lists, hit deadlines, and follow through without reminders
• Comfortable with computers — Microsoft Office required; experience with ADP, Procore, or similar systems a plus
• A warm, professional communicator — in person, on the phone, and in writing
• Discretion with confidential information — this role sits inside HR
• Valid driver’s license and clean driving record required (occasional errands and pickups)
• Must successfully pass a pre-employment drug screen and background check

What Armi Offers

Pay That Reflects Your Experience

Pay based on experience and skill set, with an annual performance incentive on top of that.

Company Provided

• Per diem and travel pay
• Branded ARMI apparel provided when you start

Benefits

• 100% Company-Paid Medical (High-Deductible) & Dental for team members
• Buy-Up Copay Medical Plan Option
• Vision, Life, Accident & Critical Illness Coverage
• Short & Long-Term Disability
• 401(k) with Company Match
• Paid Vacation & Holidays

GROWTH & STABILITY

• A company that promotes within
• Stable pipeline of work – we are growing
• Milestone anniversary swag & cash bonus
• Team events & annual company celebration

All qualified applicants will receive consideration for employment without regard to the individual’s race, color, sex, national origin, religion, age, genetic information, status as a military veteran, or any other characteristic protected by applicable law.