Administrative Coordinator

Vylor Inc.; Des Moines (IA); Sur place; USD 60 000 - 90 000; Plein temps

Avantages offerts par ce poste

Health benefits

Paid time off

Parental leave

Tuition reimbursement

Résumé du poste

Vylor in Des Moines, Iowa, is seeking an experienced administrative professional to support the Global Seed Product Development team. The role manages calendars, coordinates meetings across U.S.

and international locations, handles confidential information, and drives essential projects with analytical insight. You will partner with leaders and hiring managers on interviews, travel, onboarding, and budgets, while maintaining strong communication, organization, and multitasking skills in a

Qualifications

• Associate degree in business administration or related field preferred.
• Five years of related administrative experience supporting senior leadership.
• Proficiency with computer hardware/software and MS Office.

Responsabilités

• Manage complex calendars and meeting schedules for leaders.
• Coordinate inter- and intradepartmental meetings, agenda and minutes.
• Prepare and deliver key messages for leaders and answer information requests.
• Plan and lead business initiatives requiring data analysis and reporting.
• Coordinate travel, visas and expenses for domestic and international trips.
• Support interviewing, onboarding and vendor/candidate coordination.
• Maintain confidential information and ensure policy compliance.
• Monitor supplies and inventory, ensuring timely reorders.

Connaissances

Microsoft Office

SharePoint

Administrative support

Communication skills

Project management

Time management

Confidentiality

Multitasking

Team player

Formation

Associate degree in business administration

Two-year technical diploma/degree or equivalent

Outils

Microsoft Office

SharePoint

Description du poste

Join Vylor—Powering the Future of Agriculture

At Vylor, we’re advancing agriculture through breakthrough science—combining elite germplasm, cutting-edge biotech, and next-generation expertise in gene editing and molecular breeding. Our portfolio includes trusted industry brands like Pioneer®, Brevant®, and Hoegemeyer®, delivering performance farmers rely on.

Join us to help scale innovation globally and shape what’s next in crop science.

This role will perform complex administrative duties with minimal supervision and support a diverse group of Seed Product Development leaders and managers, along with their teams, within several U.S. and international locations. The incumbent will work in a fast-paced, ever-changing environment where organization, resourcefulness and flexibility are of the utmost importance. The ability to think proactively, manage confidential information, perform well under pressure and adapt to changing priorities is critical.

***Please note: there is no visa sponsorship or relocation assistance provided for this role.

What You’ll Do:

• Manage complicated and ever-changing calendars and meeting schedules. Responsible for independently managing, prioritizing and resolving meeting requests.
• Determine the urgency and importance of the requests by reviewing and collecting additional information, as necessary.
• Arrange intricate meetings, which may be held on-site or off-site. The meeting complexity can range from large to small group departmental meetings, town halls, poster sessions/project reviews and may include coordination for external participants. May manage the meeting agenda, calendar, venue/conference room, organize meeting documents, coordinate tele/web conferencing, catering, etc. May provide input, take minutes, manage action items, distribute information and maintain file shares on network server.
• Coordinates, prepares and delivers key messages related to business operations on behalf of the leader. Initiates contacts to furnish or obtain information necessary to complete responsibilities, answer questions or to explain highly complex or confidential information.
• Plans, coordinates and leads business initiatives or special projects which require the research and analysis of information. Conduct analysis of data, business issues or problems. Exercises judgment in making appropriate conclusions and recommendations. Interprets and organizes data in the preparation of reports, spreadsheets or presentations. Keeps project team members apprised of developments or issues and recommends action for resolution. Summarizes results of project team meeting and adjusts work schedules as needed to meet established milestones. Ensures the resulting work products are accurate and professional.
• Coordinates the review of records for operating budgets, applying advanced financial analysis to assess current projections against prior year activity and identify gaps or discrepancies in submissions. Oversee capital management processes, including the strategic review and reconciliation of purchasing orders and accounts payables.
• Detailed travel management of both domestic and international travel. Ability to handle frequent last-minute changes and anticipate problems that could arise. Coordinate passport and visa requirements. Includes the responsibility of understanding the Business Travel and Expense Policy and completing monthly travel management systems reporting.
• Partner with research leaders and hiring managers for scheduling interviews, travel arrangements, expense reporting for candidates and onboarding for new hires. New hires include regular personnel or contractors.
• High degree of business knowledge in company policies, company guidelines, records retention compliance and R&D administrative SOP and job aids.
• Build and support the Global Seed Product Development team by attending and facilitating administrative meetings and training sessions.
• Monitor supplies and inventory and order, as needed.

What Skills You Need:

• Associate’s degree in business administrative or related field; or a two-year technical diploma/degree or equivalent preferred. In lieu of formal education, experience equivalent to five years supporting a mid-to senior level leader and team is required.
• At least five years of related administrative work experience
• High degree of proficiency in applying technical expertise with computer hardware and software
• Extensive experience with Microsoft Office Suite, SharePoint experience preferred
• Positive attitude with an open-minded approach to learning
• Ability to be resourceful in acquiring needed information or knowledge about new or unfamiliar situations
• Demonstrate high degrees of business knowledge, tact and integrity
• Demonstrate high degree of networking skills
• Demonstrated high degree of problem-solving and analytical skills
• Relates effectively with diverse individuals and has credibility across business groups
• Proactive approach in planning for various needs and requirements of work group, including an awareness of the responsibilities of group members
• Ability to operate standard office equipment
• Ability to operate independently and take the initiative in accomplishing job responsibilities
• Strong oral and written communication skills
• Demonstrated project management skills
• Ability to manage multiple tasks and competing priorities, reprioritizing as needs change
• Ability to work effectively as part of a team
• Ability to maintain and protect confidential information
• Attention to detail

Benefits – How We’ll Support You:

• Numerous development opportunities offered to build your skills
• Be part of a company with a higher purpose and contribute to making the world a better place
• Health benefits for you and your family on your first day of employment
• Four weeks of paid time off and two weeks of well-being pay per year, plus paid holidays
• Excellent parental leave which includes a minimum of 16 weeks for mother and father
• Future planning with our competitive retirement savings plan and tuition reimbursement program
• Learn more about our total rewards package here - Vylor Benefits
• Check out life at Vylor! https://www.linkedin.com/company/vylorgenetics/

Vylor is an equal opportunity employer. We are committed to embracing our differences to enrich lives, advance innovation, and boost company performance. Qualified applicants will be considered without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, military or veteran status, pregnancy related conditions (including pregnancy, childbirth, or related medical conditions), disability or any other protected status in accordance with federal, state, or local laws.