Administrative Coordinator

Clean Energy & Infrastructure Services; Birmingham (AL); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

401(k) with company match

Employee Stock Purchase Plan (ESPP)

Flexible spending account (Healthcare)

Healthcare, dental, and vision

Job summary

Saiia Construction in Birmingham, AL, is seeking an Administrative Coordinator to support HR functions, onboarding, records management, and compliance. The role partners with Talent Acquisition to source candidates and coordinate trainings, while ensuring accurate personnel documentation.

You will help cultivate employer branding, coordinate internship programs, and assist with special projects aimed at continuous improvement.

Qualifications

• Bachelor's degree in HR or related field preferred.
• Minimum of one year of HR experience preferred.
• Must have and maintain a valid state issued Driver's License.

Responsibilities

• Coordinate the pre-employment and onboarding process for craft new hires, including scheduling required screenings, assisting with new hire paperwork, and ensuring all documents are completed and uploaded to personnel files.
• Maintain tracking system for new hires, data entry or personnel information, review forms, and assist with I-9 compliance.
• Schedule any new hire training required based on jobsite requirements.
• Maintain and update the employee corrective action tracking spreadsheet.
• Gather content and develop the quarterly employee newsletter.
• Spearheads employer branding opportunities in recruiting at high school, colleges, and outreach programs.
• Partners with Talent Acquisition team and leaders to source candidates for open positions and participate in career fairs.
• Coordinate administrative activities for Saiia's internship and co‑op program, including onboarding, communications, and participant support.
• Assist with departmental and company-wide special projects, focusing on continuous improvement opportunities.

Skills

HR principles

Talent acquisition

Onboarding

Employee relations

Employment law

Communication skills

MS Office

HRIS/ATS

Education

Bachelor's degree in Human Resources or related field

Tools

HRIS systems

Applicant Tracking Systems

Records management software

Job description

Administrative Coordinator

Job Locations: US-AL-BIRMINGHAM

Overview

Saiia Construction is now hiring an Administrative Coordinator for their headquarters in Birmingham!

The Administrative Coordinator is responsible for, but not limited to a wide range of human resource related functions including talent acquisition, onboarding, records management, and compliance with state, federal and local regulations. This position also involves organizing special events and initiatives to enhance the company's HR practices.

Company Overview

Founded by Sam Saiia as Birmingham Excavating Co. in 1946, the company now known as Saiia Construction is an industrial heavy civil contractor of choice for the power generation, mineral and aggregate mining, and pulp and paper markets. With more than 630 pieces of construction machinery in our fleet, over 500 employees, and experience working in 11 states, we have the resources and knowledge to complete projects of any scale. As a MasTec Company, we are poised for continued growth and an exciting future!

Saiia Construction is part of the MasTec Clean Energy & Infrastructure (CE& I) business segment. The CE&I segment generates over $4.5 billion in annual revenue, providing construction services across our renewables, industrial, infrastructure, and general building operating groups. Sustainability and safety are foundational to our culture and influence everything we do.

MasTec, a minority-owned Fortune 500 company, has shaped the construction industry for more than 90 years. With over 35,000 employees and 400 offices nationwide, we provide flexibility and career growth in dynamic work environments. Join one of the largest construction firms in the country (Engineering News-Record [ENR]: #1 in Power, #16 Top 50 Domestic Heavy Contractors, #13 Transportation Contractor).

Responsibilities

• Coordinate the pre-employment and onboarding process for craft new hires, including scheduling required screenings, assisting with new hire paperwork, and ensuring all documents are completed and uploaded to personnel files.
• Maintain tracking system for new hires, data entry or personnel information, review forms, and assist with I-9 compliance.
• Schedule any new hire training required based on jobsite requirements.
• Maintain and update the employee corrective action tracking spreadsheet.
• Gather content and develop the quarterly employee newsletter.
• Spearheads employer branding opportunities in recruiting at high school, colleges, and outreach programs.
• Partners with Talent Acquisition team and leaders to source candidates for open positions and participate in career fairs.
• Coordinate administrative activities for Saiia's internship and co‑op program, including onboarding, communications, and participant support.
• Assist with departmental and company-wide special projects, focusing on continuous improvement opportunities.

Qualifications

Education and Work Experience Requirements

• Bachelor's degree in Human Resource or closely related field preferred.
• Minimum of one-year of experience in Human Resources preferred.
• Must have and maintain a valid state issued Driver's License with driving record that meets Saiia's risk management guidelines.

Knowledge, Skills and Abilities Required

• Thorough knowledge of human resource principles and practices including talent acquisition, positive employee relations, onboarding, training, performance management, and employment law.
• Knowledge of skilled trades labor union contract management a plus.
• Excellent communication, interviewing, presentation and writing skills.
• Excellent organizational skills.
• Working knowledge of HRIS systems, Applicant tracking systems, electronic application, new hire paperwork and benefits enrollment.
• Superior attention to detail and the ability to multi-task are imperative.
• Must be able to function in a fast‑paced environment with changing priorities.
• Strong MS software knowledge Outlook, Word, Excel and PowerPoint are required.

Working Environment

• This position involves working in an office environment. Work may require occasional travel to work site locations, weekend and/or evening work. This position may be exposed to mechanical hazards when visiting work site locations.

Physical Requirements

• Sits: Frequently 2.5 - 5.5 hours daily
• Stands: Occasionally .25 - 2.5 hours daily
• Walks: Occasionally .25 - 2.5 hours daily
• Drive: Occasionally .25 - 2.5 hours daily
• Lift/Carry 0-10 lbs.: Occasionally .25 - 2.5 hours daily
• Lift/Carry 10-20 lbs.: Occasionally .25 - 2.5 hours daily
• Lift/Carry 20-50 lbs.: Occasionally .25 - 2.5 hours daily
• Lift/Carry 50- over 100 lbs.: Never
• Reach Above: Occasionally .25 - 2.5 hours daily
• Bend/Stoop: Occasionally .25 - 2.5 hours daily
• Use Hands for Pushing/Pulling: Occasionally .25 - 2.5 hours daily
• Use Hands for Manipulations: Occasionally .25 - 2.5 hours daily

Stress Level of Job: Moderate

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

What's in it for You

Financial Wellbeing

• Competitive pay with ongoing performance review and merit increase
• 401(k) with company match & Employee Stock Purchase Plan (ESPP)
• Flexible spending account (Healthcare & Dependent care)

Health & Wellness

• Medical, Dental, and Vision insurance (plan choice) - coverage for spouse, domestic partner, and children
• Diabetes Management, Telehealth Coverage, Prescription Drug Plan, Pet Insurance, Weight Management Drug Discount
• Discounted National Gym Membership Network

Family & Lifestyle

• Paid Time Off, Paid Holidays, Bereavement Leave
• Military Leave, including Benefits Continuation
• Employee Assistance Program

Planning for the Unexpected

• Short and long-term disability, life insurance, and accidental death & dismemberment
• Voluntary life insurance, accident, critical illness, hospital indemnity coverage
• Emergency Travel Assistance Program
• Group legal plan

Position may be subject to pre-employment screening, which may include background check and drug testing. Accessibility: If you need accommodation as part of the employment process, contact [e-mail]. Due to the high volume of applications received, we are unable to respond to individual requests regarding application status. Please log into your candidate profile for up-to-date information.

MasTec, Inc. is an Equal Employment Opportunity Employer. The Company's policy is not to unlawfully discriminate against any applicant or employee on the basis of race, color, sex, sexual orientation, gender identity, religion, national origin, age, disability, genetic information, military status, or any other consideration made unlawful by applicable federal, state, or local laws. The Company also prohibits harassment of applicants and employees based on any of these protected categories. It is also MasTec's policy to comply with all applicable state, federal and local laws respecting consideration of unemployment status in making hiring decisions.

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Service Line

SCC-SAIIA Construction Co