Administrative Coordinator

Bay Center Foods, LLC; Atlanta (GA); Hybrid; USD 60,000 - 75,000; Full time

Job summary

Chick-fil-A, Inc. in Atlanta, GA seeks an experienced administrative professional to provide crucial support within Field Operations. You will manage calendars, plan meetings and travel, and deliver paperless, data-driven solutions while building strong relationships with staff and operators.

The role emphasizes prioritization, communication, and adaptability in a fast-paced environment. Minimum 5 years of admin/project support experience, expertise with Microsoft Office, and a proactive,

Qualifications

• Minimum of 5 years’ experience providing administrative / project support.
• Expert level technology and documentation skills.
• Proficiency in Microsoft Office / Outlook.
• Desire to learn new technology and adopt as appropriate.
• Strong verbal and written communication skills and judgement.
• High level of professionalism and tact in communication and presentation.
• Experience managing multiple projects independently.
• Detail oriented and proactive in completing tasks with excellence.
• Ability to build and maintain relationships with internal and external partners.

Responsibilities

• Provide high-level administrative support to a staff member within Field Operations.
• Manage calendars, plan meetings and events, and coordinate travel logistics.
• Research and provide technical solutions in a paperless environment.
• Prepare invoices, reports, memos, letters, and other documents using Microsoft Suite.
• Coordinate travel arrangements and complete expense reports.
• Develop cooperative working relationships with others and maintain them over time.
• Prepare PowerPoint presentations and design professional documents as needed.
• Take detailed notes and distribute minutes of meetings.
• Interact with Operators, Administrators, and Production Throughput Team and Leadership.
• Plan and respond to new events, prioritizing and organizing work.

Skills

Admin support

Microsoft Office

Multitask / project management

Communication

Documentation skills

Self-starter

Detail oriented

Education

Bachelor's degree

Equivalent experience

Tools

Microsoft Office

Job description

How We Work At Chick-fil-A

Chick-fil-A, Inc. ('Chick-fil-A' or 'the Company') Staff members play a vital role in achieving our strategic goals by developing their skills, fostering inclusive teamwork, and embracing innovation. All Staff are expected to contribute to a compelling future by inspiring and motivating those around them. Growth and development are essential at Chick-fil-A. We want Staff to seek new perspectives and adopt new methods to drive continuous improvement and adaptation to evolving business needs. Lastly, we ask Staff to seek wisdom, expect the best, accept responsibility, respond with courage, and think others first.

Our Flexible Futures Model offers a healthy mix of working in person (currently a minimum of 8-10 days per month) and virtually, strengthening key elements of the Chick-fil-A culture by fostering collaboration and community.

Overview

Providing high-level administrative support to a staff member within Field Operations and in support of various responsibilities within the Family Enterprise. This person will manage calendars, plan meetings and events, coordinate travel logistics, research and provide technical solutions in a paperless environment, and perform additional administrative functions. S/he will be interacting regularly with Staff members at all levels of the organization, Chick-fil-A Operators, and outside individuals and organizations as needed. This role requires a focus on both results and relationships. Teams at Chick-fil-A work in a fast-paced, highly collaborative manner. Often the responsibilities require real-time prioritization and flexibility on the part of this role. This position is based in the Chick-fil-A, Inc Support Center in Atlanta, GA.

Responsibilities

• Calendar management and maintenance
• Prepare invoices, reports, memos, letters/email communications, financial statements, and other documents using Microsoft Suite
• Help coordinate logistics as needed, including working with vendors, setting date/time, coordinating schedules, hosting, and providing on-site support
• Develop constructive and cooperative working relationships with others and maintaining them over time
• Coordinate travel arrangements/reservations and complete expense reports
• Conduct research and compile data for consideration and presentation by executives, committees, and boards of directors. Prepare PowerPoint presentations and design professional documents as needed
• Compile, transcribe, and distribute minutes of meetings; Detailed note taking
• Prepare responses to correspondence as needed
• Interact with Operators, other Administrators, and Production Throughput Team and Leadership
• Communicate with people outside the organization, representing Chick-fil-A and Cathy Family enterprise
• Develop specific goals and plans to prioritize, organize, and accomplish your work
• Proactively plan and respond to new and existing events/responsibilities

Required Qualifications (Knowledge, Skills, & Abilities)

• Minimum of 5 years’ experience providing administrative / project support
• Expert level technology (computer) and documentation skills
• Proficiency in Microsoft Office / Outlook
• Desire to learn new technology and adopt as appropriate
• Thoughtful and clear communicator with attention to detail and timely responsiveness; Strong verbal and written communication skills and judgement
• High level of professionalism and tact in communication and presentation
• Experience managing multiple projects independently and simultaneously
• Works efficiently and proactively to ensure work is done, not just to completeness, but with excellence; Goes above and beyond in exceeding expectations
• Demonstrates adaptability and discernment in interpersonal relationships
• Experience using effective judgment, sensitivity, and creativity to changing needs and situations
• Experience handling highly confidential information
• Strong, proactive self-starter with committed follow-through and organizational skills
• Detail oriented
• Ability to identify and set priorities; Takes the time to understand the needs of others and takes initiative to deliver without needing to be asked
• Professional passion for people—one who builds and invests in working relationships with both internal and external partners
• Ability to compile, manage and track details, events, and data in an organized manner on-line that allows for quick access
• Ability to play a key role in highly cohesive, creative, and collaborative teams

Required Years of Experience

5

Travel Requirements

10%

Required Level of Education

Bachelor's degree or equivalent experience

Preferred Level of Education

Bachelor's Degree

Relocation Assistance Provided

No