Administrative Clerk

Columbia University Irving Medical Center; New York (NY); On-site; USD 50,000 - 68,000; Full time

Job summary

The Administrative Clerk at Columbia Community Partnership for Health (CCPH), a program within Columbia University Irving Medical Center, provides operational and administrative support, coordinating facility scheduling and visitor services.

This role is primarily in-person at 390 Fort Washington Avenue and may require evening/weekend hours to support operations and community activities. Requirements include two years of college or secretarial training and fluency in English and Spanish.

Qualifications

• Two years of college or secretarial schooling or equivalent business experience.
• Professional fluency in spoken and written English and Spanish.
• Ability to communicate clearly with diverse community members and stakeholders.

Responsibilities

• Coordinate day-to-day facility operations to create a safe, welcoming environment.
• Manage room reservations, scheduling, setup/reset, AV coordination, and supplies.
• Maintain facility policies and usage information.
• Oversee procurement and coordinate with facilities management on maintenance and janitorial services.
• Serve as primary contact for visitor management and reception.

Skills

English fluency

Spanish fluency

Communication skills

Education

Two years of college or secretarial schooling

Tools

Microsoft Office Suite (Outlook, SharePoint, OneDrive, Excel, PowerPoint)

Canva

SurveyMonkey/Qualtrics

Job description

Clerical Grade 5

• Job Type: Support Staff - Union


• Bargaining Unit: SSA


• Regular/Temporary: Regular


• End Date if Temporary:


• Hours Per Week: 35.00


• Standard Work Schedule: 9am-5pm


• Building:


• Salary Range: $58,950.83-$58,950.83

Position Summary

The Administrative Clerk provides operational and administrative support for the Columbia Community Partnership for Health (CCPH), a community-based facility that supports health research, health education, and community engagement activities.

The incumbent coordinates facility scheduling and reservations, helps maintain daily facility operations, serves as a primary point of contact for visitors and facility users, and provides general administrative support for CCPH programs and activities.

This position is primarily in-person at 390 Fort Washington Avenue and may require occasional evening and weekend hours to support facility operations and community-facing activities.

The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.

Responsibilities

Facility Operations

• Coordinate day-to-day facility operations to ensure a safe, efficient, and welcoming environment.


• Manage room reservations, scheduling, setup/reset, audiovisual coordination, and supply inventory.


• Maintain and communicate facility policies, procedures, services, and usage information.


• Oversee procurement and coordinate with facilities management on maintenance, repairs, and janitorial services.


• Serve as the primary contact for visitor management and reception operations.

Tracking And Reporting

• Maintain facility calendars, records, usage statistics, and operational documentation.

Communication And Liaison

• Support CCPH promotion efforts (website, newsletter, list-serv, etc.) to increase utilization across users - CUIMC staff, community partners, program participants, and visitors.


• Serve as a primary point of contact for CUIMC researchers and staff, community partners, program participants, and visitors.


• Support basic health screenings and informational referrals.


• Performs other related duties as assigned.

Minimum Qualifications

• Requires two (2) years of college or completion of secretarial school or equivalent business experience, plus a minimum of two to three years (2-3) related experience.


• Required: Professional fluency in spoken and written English and Spanish.


• Ability to communicate clearly and effectively with diverse community members, researchers, staff, and external stakeholders in both languages.

Preferred Qualifications

• Experience supporting community-based programs, research activities, or event operations.


• Experience working with community organizations and diverse populations.


• Familiarity with audiovisual and meeting room technology.


• Experience with Microsoft Office Suite (Outlook, Sharepoint, OneDrive, Excel, Power Point), Canva, Survey Monkey/Qualtrics.

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.