Administrative Clerk

Crane Freight; Lebanon, Northern (TN, KY); Hybrid; USD 36,000 - 45,000; Full time

Benefits offered by this job

Quarterly Incentive Plan

136 hours Paid Time Off (PTO) per year

Medical, Dental, Vision benefits

Tuition Reimbursement

Employee Recognition and Rewards

Paid Volunteer Time

Employee Discounts

Wellness Incentives

Job summary

Crane Freight is seeking an on-site office administrator in Lebanon, Tennessee. You will handle clerical tasks, manage filing and databases, process invoices, and interact with clients and vendors to ensure smooth operations.

The role requires a High School Diploma or GED and at least two years of clerical experience. Knowledge of the trucking sector is a plus; strong MS Office skills and excellent communication are essential.

Qualifications

• High School Diploma or GED is required.
• Two or more years clerical experience.
• Knowledge and experience in the trucking industry is a plus.
• Excellent interpersonal skills and ability to work in a fast-paced environment.

Responsibilities

• Operate office machines such as photocopiers, scanners, and fax.
• Answer telephones, direct calls, and take messages.
• Maintain filing, inventory, and database systems.
• Process vendor invoices and assist with accounts payable.
• Communicate with clients and staff to answer questions and take service orders.
• Prepare outgoing mail and handle routine correspondence.

Skills

Clerical skills

MS Office proficiency

Customer service

Communication skills

Attention to detail

On-site readiness

Education

High School Diploma or GED

Two or more years clerical experience

Tools

Microsoft Word

Excel

Outlook

Printer/Scanner/Fax

Job description

• Operate office machines, such as photocopiers and scanners, facsimile machines, voice mail systems, and personal computers.
• Answer telephones, direct calls, and take messages.
• Maintain and update filing, inventory, mailing and database systems, either manually or using a computer.
• Collect, count, and disburse money; do basic bookkeeping and complete banking transactions.
• Communicate with clients, employees, and other individuals to answer questions, disseminate or explain information, take service orders, and address complaints.
• Complete bills, contracts, policies and invoices.
• Open, sort and route incoming mail, answer correspondence, and prepare outgoing mail.
• Compile, copy, sort and file records of office activities, business transactions and other activities.
• Compute, record, and proofread data and other information, such as records or reports.
• Type, format, proofread, and edit correspondence and other documents from notes using computers.
• Deliver messages and run errands.
• Inventory and order materials, supplies and services.
• Troubleshoot problems involving office equipment such as computer hardware and software.
• Process vendor invoices and verify accuracy of billing information, purchase orders, and supporting documentation prior to payment.
• Assist with Accounts Payable functions, including entering invoices, maintaining payment records, reconciling vendor statements, and responding to vendor inquiries regarding payments and account status.
• Other duties as assigned.

Physical Requirements

• Talking, hearing and using hands to operate a computer keyboard, mouse and other computer components
• Vision abilities required by this job include close vision and the ability to adjust focus
• Job will require punctual attendance and regular presence on-site at the assigned work location.

Other Skills and Abilities

• Ability to operate standard office equipment including fax, copier, personal computer, scanners, etc.
• Ability to comprehend written and verbal instructions.
• Good computer skills in Microsoft Word, Excel, and Outlook.
• Excellent interpersonal skills.
• Ability to work in a fast-paced, multi-tasking, hands-on environment

Education & Experience

• High School Diploma or GED is required.
• Two or more years clerical experience
• Knowledge and experience in the Trucking industry is a plus.

WHY SHOULD YOU WORK FOR CRANE?

At Crane, we believe in providing our employees with excellent benefits at a Great Place to Work.

We offer:

• Quarterly Incentive Plan
• 136 hours of Paid Time Off which equals 17 days for the year, that can be used for Sick Time or for Personal Use
• Excellent Medical, Dental and Vision benefits
• Tuition Reimbursement for education related to your job
• Employee Recognition and Rewards Program
• Paid Volunteer Time to support a cause that is close to your heart and contributes to our communities
• Employee Discounts
• Wellness Incentives that can go up to $100 per year for completing challenges, in addition to a discount on contribution rates

Come join the leader in logistics and take your career in the right direction.

Disclaimer:

The above statements are intended to describe the general nature and level of work being performed by people assigned to this position. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

We maintain a drug-free workplace and perform pre-employment substance abuse testing.

This position requires the final candidate to successfully pass an E-Verify Check.

Company benefits are contingent upon meeting eligibility requirements and plan conditions.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.