Administrative Business Partner

Wing; New York (NY); Hybrid; USD 103,000 - 165,000; Full time

Job summary

Wing seeks an Administrative Business Partner to support the Executive Leadership team in a hybrid role based in Palo Alto or New York. Expect on-site 2–3 days weekly with a focus on operational efficiency and cross-functional collaboration.

You will manage complex calendars, travel logistics, and confidential matters while leading strategic projects and coordinating global executive meetings and offsites.

Qualifications

• 6+ years of experience providing direct executive support and project management for senior leadership (VP+)
• Experience leading projects from conception to completion
• Deep experience managing complex international and domestic scheduling and travel logistics
• Expert-level proficiency in Google Workspace
• Ability to handle highly sensitive, confidential information with discretion
• Adaptable in a fast-changing, cross-functional environment

Responsibilities

• Execute a high volume of complex administrative tasks with meticulous attention to detail, including calendar management, travel logistics, and expense management
• Lead and manage special projects from conception to completion
• Coordinate executive meetings: agenda prep, materials distribution, logistics, action tracking, and post-meeting follow-up
• Plan and execute offsite events across global regions with budgeting and logistics
• Model efficient daily operations by identifying bottlenecks and proposing process improvements
• Collaborate with broader teams to ensure smooth execution of recurring meetings, events, and projects
• Support onboarding for new leadership reporting to the executive
• Manage high-stakes internal and external communications with discretion

Skills

Executive support

Project management

Scheduling logistics

Google Workspace

Confidentiality

Cross-functional

Tools

Google Workspace

Job description

About Wing:

Wing offers drone delivery as a safe, fast, and sustainable solution for last mile logistics. Consumer appetites for on-demand services are increasing, but current delivery methods are inefficient, costly, and contribute to road accidents and air pollution. Wing’s fleet of highly automated delivery drones can transport small packages directly from businesses to homes on-demand, in minutes. We design, build, and operate our aircraft, and offer drone delivery services on two continents. Our technology is designed to be easy to integrate into existing delivery and logistics networks, offering a scalable drone delivery solution for a broad range of businesses. Wing is a part of Google's parent company, Alphabet, and our mission is to create the preferred means of delivery for the planet. If you're ready to do the greatest work of your life, come join us.

About Wing:

Wing offers drone delivery as a safe, fast, and sustainable solution for last mile logistics. Consumer appetites for on-demand services are increasing, but current delivery methods are inefficient, costly, and contribute to road accidents and air pollution. Wing’s fleet of highly automated delivery drones can transport small packages directly from businesses to homes on-demand, in minutes. We design, build, and operate our aircraft, and offer drone delivery services on two continents. Our technology is designed to be easy to integrate into existing delivery and logistics networks, offering a scalable drone delivery solution for a broad range of businesses. Wing is a part of Google's parent company, Alphabet, and our mission is to create the preferred means of delivery for the planet. If you're ready to do the greatest work of your life, come join us.

About the Role:

Wing is looking for a highly organized and self-motivated Administrative Business Partner to join our Executive Leadership Support team. This role is hybrid based in Palo Alto or New York, expected to work onsite 2–3 days per week based on business needs.

In this role, you’ll be at the heart of our business and activities, fostering operational efficiency, ruthless prioritization, connection, and effective communication. You will partner directly with our Executive Leadership Team, bringing exceptional attention-to-detail, strong judgment, resourcefulness, and proactivity to a fast-paced, high-growth environment where priorities are constantly shifting and evolving.

What You’ll Do:

• Execute a high volume of complex administrative tasks with flawless attention to detail, including proactive calendar management, end-to-end travel logistics, and meticulous expense management.
• Lead and manage special projects from conception to completion as assigned by the executive.
• Coordinate executive meetings by owning agenda preparation, material distribution, logistics, tracking action items, and ensuring post-meeting accountability.
• Plan and execute high-impact executive team offsites across multiple global regions, managing end-to-end budgeting and logistics (requiring occasional travel).
• Model efficient daily operations by proactively identifying process bottlenecks and introducing new strategies to improve team velocity.
• Partner closely with the broader A/EBP cohort to ensure seamless execution of recurring domestic and international meetings, events, and strategic projects.
• Anchor and optimize the onboarding experience for new leadership reporting to your executive.
• Manage high-stakes internal and external communications with urgency and absolute discretion across all stakeholders.

What You’ll Have:

• 6+ years of experience in direct executive support and project management for senior leadership (VP+) within a fast-paced technology or startup environment
• Demonstrated experience serving as a project lead, guiding initiatives from initial conception to successful completion
• Deep experience managing complex international and domestic scheduling and travel logistics
• Expert-level proficiency in Google Workspace
• Proven ability to handle highly sensitive, confidential information and nuanced situations with care, confidence, and sound judgment
• Ability to thrive in a rapidly changing environment, navigating ambiguity with minimal guidance across a highly cross-functional organization
• Exceptional ability to multitask, rapidly reprioritize tasks under pressure, and maintain a realistic balance among competing priorities
• Excellent communication, coaching, and interpersonal skills, with the agility to adapt effectively to different leadership styles and partnership dynamics
• A proactive mindset focused on optimizing operational processes and leveraging creative problem-solving as the business scales.

The US base salary range for this full-time position is the salary range below + bonus + equity + benefits. Wing’s salary ranges are determined by role, level, and location. Your recruiter can share more about the specific salary range for your location during the hiring process.

Salary Range: $103,000 USD - $165,000 USD

Wing is an equal opportunity employer and it is Wing's policy to comply with all applicable national, state and local laws pertaining to nondiscrimination and equal opportunity. Employment at Wing is based solely on a person's merit and qualifications directly related to professional competence. Wing does not discriminate against any employee or applicant because of race, creed, color, religion, gender, sexual orientation, gender identity/expression, national origin, disability, age, genetic information, veteran status, marital status, pregnancy or related condition (including breastfeeding), or any other basis protected by law.

If you have a need that requires accommodation during the interview process due to a disability or special need, please let us know by completing our Candidate Accommodations Request Form.