Administrative & Business Coordinator, Corporate Advisory & Banking

BBH New York; New York (NY); Híbrido; USD 75.000 - 95.000; Jornada completa

Descripción de la vacante

BBH New York is seeking an experienced Administrative & Business Coordinator to provide high-quality administrative and business support to the New York Corporate Advisory & Banking team. This role acts as a central point of coordination, balancing executive support with client development and events in a hybrid NY office.

The position requires 7–10+ years of experience, strong organizational skills, and proficiency with Microsoft 365 and AI productivity tools.

Formación

• 7-10+ years of relevant business coordination, administrative, and executive support.
• Demonstrated ability to support a large team of multiple senior professionals in a fast-paced environment.
• Fluency with Microsoft Copilot or comparable AI productivity tools; experience with CRM or sales-management systems is a plus.
• Exceptional organizational skills, discretion and ability to work independently.
• Excellent interpersonal and written communication skills.
• Ability to learn new systems quickly and develop more efficient workflows.

Responsabilidades

• Coordinate internal and external meetings, travel and logistics for the NY Corporate Advisory & Banking team.
• Support client development activities and maintain accurate records in SalesX or similar systems.
• Plan and manage team events, dinners and client-development activities in NY CAB.
• Identify opportunities to streamline workflows, automate repetitive tasks and improve information management.

Conocimientos

7-10+ years experience

Large team support

Interpersonal communication

Judgment & discretion

Learning new systems

Service orientation

Microsoft Outlook/Word/Excel/PowerPt//

Herramientas

Microsoft Copilot

CRM systems

Descripción del empleo

At BBH, Partnership is more than a form of ownership—it’s our approach to business and relationships. We know that supporting your professional and personal goals is the best way to help our clients and advance our business. We take that responsibility seriously. With a 200-year legacy and a shared passion for what’s next, this is the right place to build a fulfilling career.

The Administrative & Business Coordinator is responsible for providing high-quality administrative and business support to the New York Corporate Advisory & Banking team. The role serves as a central point of coordination for the broader NY team, ensuring that day-to-day administrative needs are handled efficiently while also supporting client development, team events and broader business initiatives. This position requires an experienced, highly organized and proactive professional who can operate independently, manage multiple priorities and work effectively with senior bankers, clients and internal partners. The successful candidate will combine strong traditional administrative capabilities with the judgment, technological fluency and initiative to take on broader business coordination responsibilities. The role will work closely with bankers across the NY office and will report to a Managing Director.

This role is based in our New York City location and is a hybrid role, with a minimum of three (3) days per week in office.

Key Responsibilities

Team Administration & Coordination

• Coordinate internal and external meetings, including scheduling, conference rooms, technology, materials, meals and other logistics.
• Arrange domestic and international travel and proactively manage changes, conflicts and related logistics.
• Prepare and reconcile expense reports and assist bankers with other routine administrative processes.
• Coordinate meals, client entertainment and other arrangements for bankers and their guests.
• Anticipate administrative needs and resolve scheduling or logistical issues with limited direction.
• Coordinate equipment, technology and workplace requests and help ensure that employees and visitors have the appropriate access and resources.
• Help maintain an organized, professional and well-functioning environment for employees and visitors.

Client & Business Development Support

• Support bankers with execution of client and prospect activity, including arranging meetings, calls, meals and other interactions.
• Maintain accurate and timely records of relevant client and prospect activity in SalesX.
• Support maintenance and development of the team’s ecosystem database, including contacts, relationships, referral sources and other relevant information.
• Help bankers prepare for client and prospect interactions by coordinating relevant internal resources and ensuring meeting logistics and materials are organized.
• Assist with tracking business-development activities and follow-ups to help ensure commitments and next steps are captured and completed.
• Provide other coordination and organizational support for sales and relationship-development initiatives.

Events & Team Activities

• Coordinate team and client events, including venue selection, invitations, attendee tracking, catering, materials and on-site logistics.
• Assist with managing conferences, dinners and other client-development activities involving NY CAB bankers.
• Help manage team meetings and other internal events, including agendas, materials and follow-up items when appropriate.

Technology, AI & Process Improvement

• Demonstrate strong proficiency with Microsoft 365 applications and Microsoft Copilot, and actively use AI tools to increase productivity and improve the quality and speed of administrative work.
• Use AI-assisted tools appropriately to help organize information, prepare meeting materials, summarize information, draft routine communications and streamline recurring administrative processes.
• Identify opportunities to simplify or automate repetitive workflows and improve how the team manages information.

Qualifications

• 7-10+ years of relevant business coordination, administrative, and executive support, preferably in financial services or similar professional-services environment.
• Demonstrated ability to support a large team of multiple senior professionals and manage competing priorities in a fast-paced environment.
• Demonstrated fluency with Microsoft Copilot or comparable generative AI productivity tools, with an ability and enthusiasm to incorporate AI into day-to-day workflows, required Experience with CRM or sales-management systems and maintaining contact, relationship or business-development databases is a plus.
• Exceptional organizational skills and attention to detail.
• Strong judgment, discretion and ability to work independently.
• Excellent interpersonal and written communication skills.
• Ability to learn new systems quickly and develop more efficient ways of working.
• Strong service orientation coupled with the confidence to work directly with senior professionals, clients and internal leadership.
• Strong proficiency in Microsoft Outlook, Word, Excel, PowerPoint and Teams.

Salary Range

Salary Range $75k-$95k base salary + annual bonus BBH and its affiliates' compensation program includes base salary, discretionary bonuses, and profit-sharing.

The anticipated base salary range(s) shown above are only for the indicated location(s) and may differ in other locations due to cost of living and labor considerations.

Base salaries may vary based on factors such as skill, experience and qualification for the role.

BBH's total rewards package recognizes your contributions with more than just a paycheck—providing you with benefits that enhance your experience at BBH from long-term savings, healthcare, and income protection to professional development opportunities and time off, our programs support your overall well-being.

We value diverse experiences.

We value diverse experiences and transferrable skillsets. If your career hasn’t followed a traditional path, includes alternative experiences, or doesn’t meet every qualification or skill listed in the job description, please do go ahead and apply.

About BBH

Brown Brothers Harriman (BBH) is a premier global financial services firm, known for premium service, specialist expertise, technology solutions and partnership approach to client management. Across Investor Services and Capital Partners, we work with an enviable roster of sophisticated clients who make BBH their first call when they are tackling their hardest challenges. Delivering for our clients and each other energizes us. We believe that how we do our work is just as important as what we do. We are relentless problem solvers who know our best ideas come from collective debate and development—so we are never possessive about our ideas. Every day we come together as a diverse community of smart and caring people to deliver exceptional service and expert advice—creating success that lasts. No matter where you sit in the organization, everyone is empowered to contribute their ideas. BBHers can pick up the phone and call any colleague, and they are happy to help. Expanding your impact beyond your daily role is part of how we operate as trusted partners to one another. We believe stability is a competitive advantage, but being stable means having the knowledge, skill, and discipline to evolve, often—pushing the boundaries of innovation. As a private partnership, every investment we make is in the relationships, technologies, products and development we believe are in the long-term interests of our clients and our people. Our long-tenured leaders are experts in their areas and are actively involved in the day-to-day business, taking the time to provide guidance and mentoring to build the next generation of BBHers. Because we know, our success begins with yours. Go to BBH.com to learn more about our rewards and benefits, philanthropy, approach to sustainability or how we support you to thrive personally, physically and financially.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, age, genetic information, creed, marital status, sexual orientation, gender identity, disability status, protected veteran status, or any other protected status under federal, state or local law.

Brown Brothers Harriman (BBH) is a global financial services firm known for premium service and specialist expertise. BBH works with leading asset managers, financial institutions, private businesses and their owners, wealthy families, and sophisticated institutional investors.

As a private partnership, we are uniquely built to put clients first and create success that lasts.

We believe our success starts with yours.

At BBH, partnership is more than just a form of ownership—it’s our approach to business and relationships.

Every day we come together as a diverse community of smart and caring people to deliver exceptional service and expert advice.

Across Investor Services and Capital Partners, we work with an enviable roster of sophisticated clients who make BBH their first call when they are tackling their hardest challenges.

No matter where you sit in the organization, everyone is empowered to contribute their ideas and perspective.

BBHers can pick up the phone and call any colleague, and they are happy to help – which is why expanding your impact beyond your daily role is part of how we operate as trusted partners to one another.

Delivering for our clients and each other energizes us.

We believe stability is a competitive advantage, but being stable means having the knowledge, skill, and discipline to evolve, often—pushing the boundaries of innovation.

Every investment we make is in the relationships, technologies, products and development we believe are in the long-term interests of our clients and our people.

Our long-tenured leaders are experts in their areas and are actively involved in the day-to-day business, taking the time to provide guidance and mentoring to build the next generation of BBHers.

With a 200-year legacy and a shared passion for what’s next, this is the right place to build a fulfilling career.