Administrative Associate: Scheduling, Events & Communications

School of Medicine; Palo Alto (CA); On-site; USD 52,000 - 68,000; Full time

Job summary

Stanford University’s Department of Radiology is seeking an Administrative Associate 2 to provide essential administrative and operational support under general supervision. The role involves calendar management, event coordination, and document preparation in a fast-paced academic environment.

Core duties include responding to inquiries, coordinating conferences and travel, processing routine finances, and maintaining content on departmental websites.

Qualifications

• High school diploma and 3 years of administrative experience or equivalent mix of education and experience.
• Ability to handle routine tasks and follow through on assigned work.
• Strong organizational and written/verbal communication skills.
• Proficiency with standard office software and email applications.

Responsibilities

• Respond to inquiries and take appropriate action as required.
• Schedule, organize, and operate conferences, seminars, and events, including coordinating vendors.
• Draft and disseminate routine communications and documents such as presentations, handouts, proposals, brochures, and displays.
• Plan and schedule calendars, resolve conflicts, and arrange travel in compliance with policies.
• Process routine financial transactions and monitor expenditures.
• Maintain office supplies and equipment; coordinate office moves and vendor quotations.
• Serve as a point of contact for maintenance, health and safety concerns; report safety issues and track training.
• Maintain approved content on websites.
• May provide HR transactional support (time cards, I-9s) and faculty affairs support.
• Mentor student or contingent staff and assist with workload prioritization.

Skills

Office software

Communication skills

Organizational skills

Customer service

Education

High school diploma

Tools

MS Office

Job description

Stanford University’s Department of Radiology is seeking an Administrative Associate 2 to provide essential administrative and operational support under general supervision. The role involves calendar management, event coordination, and document preparation in a fast-paced academic environment.

Core duties include responding to inquiries, coordinating conferences and travel, processing routine finances, and maintaining content on departmental websites.