Administrative Associate Ark-Valley Humane Society

Fremont Economic Development Corporation; Vista (CA); On-site; USD 20,664 - 27,552; Part time

Benefits offered by this job

Paid Time Off

Holiday Pay

Retirement Benefits

Free Core Vaccines for Personal Pets

Free Cremation Services for Personal Pets

At-Cost Medications for Personal Pets

Dog-Friendly Workplace

Job summary

A local animal welfare organization is seeking a part-time Administrative Associate to support shelter operations. Responsibilities include providing customer service, caring for animals, and assisting with record-keeping. Ideal candidates should have strong organizational skills, experience in animal care, and a valid driver's license. The role involves working in a dynamic environment with various animals, and it offers benefits such as paid time off and holiday pay.

Qualifications

• Must possess a valid driver's license.
• Experience working in an animal shelter is preferred.
• Ability to handle animals of various sizes and temperaments.

Responsibilities

• Responsible for reception area operations at the Buena Vista facility.
• Provide customer service and assist with animal care.
• Support the Foster Program and maintain records of shelter pets.

Skills

Organizational skills

Multi-tasking

Communication skills

Problem-solving

Animal care experience

Education

High School diploma or GED

Associates or bachelor's degree

Tools

Word processing software

Spreadsheets

Databases

Job description

Job Type

Part-time, Regular, Non-exempt, Hourly, 21 hrs/week

Purpose of Position

Working closely with the animals, the public, and all other staff, the Administrative Associate is primarily responsible for all duties related to reception area operations at the Buena Vista facility.

Position Summary

The Administrative Associate reports to Management. The Administrative Associate is highly capable of handling a range of animal care, customer service, and crematory related tasks with minimal supervision. The Administrative Associate must be motivated, possess a strong work ethic, and must enjoy working both with animals and people.

• Is trained to operational areas of the shelter including Reception Area, Adoptable Cat Room, and Crematory.
• Provides customer service including but not limited to pet intakes, reclaims, pet retention and adoption counseling, lost and found listings, and spay/neuter program information.
• Provides and assists with direct care and handling of cats, dogs, and other shelter pets, including but not limited to cleaning and feeding.
• Provides pet cremation services, including intake of pets for cremation, operation of cremation unit, processing cremains, and cremation record keeping.
• Completes weekly pick up of deceased pets and drop off of cremains from veterinary clinics for cremation services.
• Follows all proper kennel and common area cleaning and disinfection procedures.
• Enters data and maintains records of shelter pets.
• Supports the Foster Program including, but not limited to: placing shelter animals into foster homes as needed, acting as a point of contact for fosters, ensuring foster homes are stocked with supplies, obtaining behavioral and photo/video updates for animals.
• Provides behavior modification, training, enrichment and compassionate care to shelter cats.
• Provides direction and training to volunteers assisting with general shelter duties.
• Assists with maintenance and distribution of food for AVHS’s Community Food Pantry. This includes, but is not limited to: packaging and labeling food for distribution at local food drives.
• Other duties as assigned.
• Expected to work extra hours as workload or emergency situations require.

Education & Experience

• High School diploma or GED equivalent required. Associates or bachelors degree is desirable.
• Valid driver’s license required.
• Commitment to the mission, vision, goals and success of AVHS and embodiment of PAWS culture and Tenets of Socially Conscious Sheltering.
• Experience working in an animal shelter or with animals in a professional capacity is highly preferred.
• Strong organizational, multi-tasking, time management, and communication skills.
• Ability to independently and collaboratively solve problems.
• Must haveprevious computer experience and ability to learn new software, including an understanding of basic operating systems, word processing, photography, spreadsheets, and databases. Performs general office procedures including but not limited to answering the phone, emails, daily log reports, data entry and filing.

Work Conditions and Physical Requirements

Handle animals of various sizes, weights, and temperaments. Subject to animal bites or scratches. Work performed in high noise level areas. Exposure to cleaning chemicals, fumes, dust, animal dander, and feces. Physical efforts require constant bending, stooping, standing, and walking. Frequent lifting of animals and objects with reasonable accommodation.

Benefits

• Paid Time Off (PTO)
• Holiday Pay
• Retirement Benefits through the Colorado Secure Savings Program
• Free Core Vaccines for Personal Pets (Excluding rabies vaccines)
• Free Cremation Services for Personal Pets
• At-Cost Medications, Medicated Food, and Microchipping For Personal Pets
• Dog-Friendly Workplace

Work Schedule

• Monday: 8am-6pm
• Tuesday: 8am-6pm

Disclaimer

Disclaimer: The duties and responsibilities described above are not a comprehensive list and additional tasks may be assigned to the employee, time to time; the scope of the job may change as necessitated by business demands. Click “View Application” below for more detail on this specific job.