Administrative Assistant Vaccines

BioSpace; Morristown (NJ); On-site; USD 48,000 - 64,000; Full time

Job summary

Sanofi in Morristown, NJ seeks an Administrative Assistant to support the Head of Market Access in a fast-paced pharmaceutical environment. You will manage calendars, vet emails, prepare reports and presentations, and coordinate meetings and travel.

Ideal candidates have 2+ years in administration, strong MS Office skills, confidentiality, and teamwork. This role requires precision, discretion and the ability to handle multiple priorities daily.

Qualifications

• Minimum 2 years in an administrative role or role with transferrable skills.
• High school diploma/GED; Advanced degree a plus.
• Ability to work in a fast-paced environment with multiple priorities.
• Strong communications, interpersonal skills, and a team player.
• Discretion and experience handling confidential information.
• Proficient in MS Office: Excel, PowerPoint, Word and Outlook.

Responsibilities

• Support the Head of Market Access with onboarding, scheduling, and annual planning.
• Manage communications: calls, emails, meetings, and internal/external mail.
• Maintain complex calendar, coordinate meetings and travel arrangements.
• Update PowerPoint presentations and coordinate monthly reporting using Excel.
• Provide clerical support including filing, faxing, copying, and related duties.
• Handle confidential information with discretion and maintain filing system.
• Role based in Morristown, NJ with a reasonable daily commute.

Skills

Strong communication

Interpersonal skills

Team player

Organizational skills

Attention to detail

Time management

Education

High school diploma / GED

Advanced degree preferred

Tools

MS Office

Excel

PowerPoint

Word

Outlook

Job description

Job title: Administrative Assistant Vaccines

Location: Morristown, NJ

About The Job

Join the team protecting half a billion lives every year with next-gen science, mRNA innovation, and AI-driven breakthroughs. In Vaccines, youll help advance prevention on a global scale - and shape the future of immunization.

We are an innovative global healthcare company that helps the world stay ahead of infectious diseases by delivering more than 500 million vaccine doses a year. Across different countries, our talented teams are exploring new technologies to protect people and promote healthy communities. We chase the miracles of science every single day, pursuing progress to make a real impact on millions of patients around the world.

About Sanofi

Were an R&D-driven, AI-powered biopharma company committed to improving peoples lives and delivering compelling growth. Our deep understanding of the immune system and innovative pipeline enables us to invent medicines and vaccines that treat and protect millions of people around the world. Together, we chase the miracles of science to improve peoples lives.

Main Responsibilities

• The Administrative Assistant will report to and be responsible for supporting the Head of Market Access. The position requires the ability to manage within a complex, fast paced and dynamic environment.
• Provides administrative support to Head of Market Access requiring an advanced knowledge of department functions and division/business unit functions
• Assists the Head of Market Access with various requests as needed, including but not limited to onboarding, scheduling meetings, annual planning calendar, and offsites
• Manages all communications as requested, including telephone calls, meeting planning, email messages, and internal and external mail
• Responsible for complex calendar management, coordination of meetings, travel arrangements, updating PowerPoint presentations, coordinating monthly reporting, use of Excel spreadsheets and ordering equipment, etc.
• Responsible for providing overall clerical support as necessary, including filing, faxing, copying, and all other administrative duties
• Assists in creating and managing communications and documents that may contain highly confidential information. The position will require excellent discretion and judgment in handling of confidential material and information
• Oversees organization and maintenance of department filing system including potentially confidential data
• This role is based in Morristown, NJ and the ideal candidate will live within a reasonable daily commute to the office.

Qualifications

• High school diploma/GED; Advanced degree a plus
• Minimum 2 years in an administrative role or role with transferrable skills

Experience Working In Pharmaceutical Environment Preferred

• Proven ability to work independently, highly organized, and effective in handling multiple detail-oriented tasks in a fast-paced environment
• Strong communications, interpersonal skills, and a team player
• High attention to detail and precision in creating/updating reports, correspondence, and/or updating presentations; experience with confidential or proprietary information
• Strong administrative and computer skills, specifically MS Office (Excel, PowerPoint, Word and Outlook)
• Ability to interact with various levels of business functions and professionals in and outside organization
• Constantly seeks, designs, and implements improvements on administrative procedures
• Ability to interact with all employees within the organization, including senior management, and to respond effectively to the needs of the business

Why Choose Us?

• Bring the miracles of science to life alongside a supportive, future-focused team.
• Discover endless opportunities to grow your talent and drive your career, whether its through a promotion or lateral move, at home or internationally.
• Enjoy a thoughtful, well-crafted rewards package that recognizes your contribution and amplifies your impact.
• Take good care of yourself and your family, with a wide range of health and wellbeing benefits including high-quality healthcare, prevention and wellness programs and at least 14 weeks gender-neutral parental leave.

Sanofi US Services and its U.S. affiliates are Equal Opportunity employers committed to a culturally inclusive workforce. All qualified applicants will receive consideration for employment without regard to race; color; creed; religion; national origin; age; ancestry; nationality; marital, domestic partnership or civil union status; sex, gender, gender identity or expression; affectional or sexual orientation; disability; veteran or military status or liability for military status; domestic violence victim status; atypical cellular or blood trait; genetic information (including the refusal to submit to genetic testing) or any other characteristic protected by law.

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All compensation will be determined commensurate with demonstrated experience. Employees may be eligible to participate in Company employee benefit programs, and additional benefits information can be found here.