Administrative Assistant - TP135118

UC San Diego; Oakland, California, Winchester (CA, MO, VA); On-site; USD 10,000 - 60,000; Full time

Job summary

Join a forward-thinking university as an Administrative Assistant in a veterinary hospital, where you will be the first point of contact, providing essential support to clinicians and students. This role offers a unique opportunity to gain valuable experience while enjoying competitive pay and benefits, including medical coverage and paid time off. You'll thrive in a collaborative environment, ensuring smooth operations and maintaining confidentiality. If you're organized, have a passion for animal care, and are ready to contribute to a supportive team, this position is perfect for you.

Benefits

Medical coverage

Paid vacation

Paid sick time

Paid holidays

Training and development opportunities

Qualifications

• Experience in a medical or animal environment is essential.
• Knowledge of medical terminology is required.

Responsibilities

• Support clinicians and students as the first point of contact.
• Schedule appointments and process medical records data.

Skills

Medical terminology

Reception experience

Clerical support

Data entry and retrieval

Organizational skills

Education

Experience in a medical or animal environment

Experience working in a veterinary or medical clinic

Job description

Administrative Assistant - TP135118

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Job Description

Filing Deadline: Fri 5/9/2025

UC San Diego values equity, diversity, and inclusion. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.

Position available through UCSD Temporary Employment Services (TES). Employment through TES is an excellent way to gain valuable UCSD experience and get your foot in the door for career positions. TES employment includes medical coverage, paid vacation & sick time, paid holidays, as well as training and development opportunities!

ASSIGNMENT DETAILS

• Duration: This assignment will run for approximately 1-2 Months.
• Compensation and Benefits: $24.67/hr, including paid holidays and vacation/sick leave. Full-medical insurance also available.
• Work Schedule: Monday - Friday 9:00am - 5:30pm, but can vary.
• Location: This position will be located in Sorrento Valley.

DESCRIPTION

TES has a current opening for an administrative assistant within a veterinary hospital.

Job Duties:

• Provide support for clinicians and students in a veterinary hospital by serving as the first point of contact.

• Provide medical records support.

• Schedule appointments and process medical records data for easy retrieval.

• Collect payments for services.

• Enter patient charges and collect payment from clients.

• Float between the front desk reception and client liaison desk as needed.

QUALIFICATIONS

• Experience working in a medical or animal environment.

• Ability to work both independently and as part of a team.

• Knowledge of medical terminology.

• Ability to work with and maintain confidentiality of information and materials.

• Reception experience.

• Clerical support experience.

• Experience with entry and retrieval of data from computerized databases.

• Experience organizing and prioritizing work effectively to achieve timely progress on multiple simultaneous projects, distribute effort appropriate among the projects, meet deadlines, and maintain a high level of productivity.

Preferred Qualifications:

• Experience working in a veterinary or medical clinic.

• Experience in cashiering and billing or ability to quickly learn.

SPECIAL CONDITIONS

A background check is required.

This position has been identified as a Mandated Reporter pursuant to the California Child Abuse and Neglect Reporting Act (CANRA) and requires immediate reporting of physical abuse, sexual abuse, emotional abuse, or neglect of anyone under the age of 18. It is the responsibility of the Mandated Reporter to ensure that they obtain proper training in order to fulfill their reporting responsibilities as required by the California Child Abuse and Neglect Reporting Act and University policy, and to complete and submit the required reports to the UC San Diego Police Department without delay.

Pay Transparency Act

Annual Full Pay Range: $33,900 - $72,996 (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent: $16.24 - $34.96

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).

If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!

Apply Online

Payroll Title:

BLANK AST 2

Department:

Temporary Employment Services

Hiring Pay Scale

$24.67 / Hour

Worksite:

Sorrento Valley

Appointment Type:

Temp

Appointment Percent:

100%

Union:

CX Contract

Total Openings:

1

Work Schedule:

Days, 8 hrs/day, M-F 9:00 AM - 5:30 PM

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Apply Online

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Administrative Assistant - TP135118

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San Diego, CA

Pay: up to $24.67/hour

$24.67/hr

Posted: 4/8/2025

Job Reference #: TP135118