Administrative Assistant to the CNA School

Orange Grove Center; Chattanooga (TN); On-site; USD 18,000 - 26,000; Full time

Job summary

Orange Grove Center is seeking a CNA Administrative Assistant in Chattanooga, TN to support the CNA Training Coordinator and RN with program duties.

The role involves scheduling trainings, maintaining attendance, ordering supplies, and creating materials while upholding confidentiality and professionalism in a collaborative environment.

Qualifications

• Associate degree or 3+ years of related work experience.
• Excellent written and oral communication; fluent computer skills.
• Professionalism, initiative, and time management.
• Ability to manage multiple projects independently.

Responsibilities

• Schedule students for CNA training, clinicals, badges and testing.
• Coordinate attendance with Chattanooga State; maintain attendance sheets.
• Order supplies and manage inventory for the program.
• Create spreadsheets, PowerPoint presentations, signage, and scheduling for trainers.
• Perform duties to support the CNA program and tour visitors as needed.
• Clean and sanitize CNA training and testing areas regularly.

Skills

Computer skills

Communication

Time management

Independent work

Professionalism

Education

Associate degree

3+ years relevant experience

Tools

MS Office

PowerPoint

Job description

Job Details

Job Location: Head Quarters - Chattanooga, TN 37404

Position Type: Full Time

Salary Range: $16.00 - $16.00 Hourly

Job Shift: Morning

JOB SUMMARY

This is a full-time, 75 hours per pay period position, with typical hours of Monday through Friday, 8:00 am – 4:00 pm. Saturday work may be required for student testing. The Administrative Assistant is responsible for supporting and assisting the CNA Training Coordinator and the CNA RN with all aspects of the CNA program. S/he will schedule students for training, clinicals, obtaining their badges, and testing. S/he will create and complete attendance sheets and communicate attendance and schedules with Chattanooga State. S/he will order supplies, maintain inventory of supplies, and purchase approved items for the program. S/he will perform all relevant tasks to support the program. This may include giving tours, developing signage, creating spreadsheets, compiling curriculum, creating PowerPoint presentations, scheduling trainers, and an untold number of other duties. S/he will consistently clean and sanitize the CNA training and testing areas, including restrooms.

The Compliance & Training Department supports all other departments at Orange Grove and works collaboratively with internal and external stakeholders. As such, the person in this position must continually demonstrate a superb work ethic, maintain confidentiality, display professionalism and leadership attributes, and uphold the mission, policies, and procedures of Orange Grove Center.

This is a newly created position and duties and assignments will change and fluctuate.

By signature, staff acknowledge the review and understanding of the work to be performed within the organization as outlined in this job description.

Qualifications

JOB TITLE:

CNA Administrative Assistant – Compliance & Training Department

DATE PREPARED:

September 22, 2023

PROGRAM AREA:

Compliance and Training Department

EDUCATION:

Associate's degree in a related field (medical, business, human resources, etc.) and at least 1 year of experience in a related position, or 3 years’ relevant work experience.

TECHNICAL

JOB KNOWLEDGE:

Fluent computer skills required. Must demonstrate excellent written and oral communication. Must demonstrate ongoing professionalism and initiative. Must be time-oriented and capable of working within the guidelines of the CNA program and related entities. Must work on multiple projects seamlessly and work independently.

PHYSICAL

REQUIREMENTS:

Good overall physical health and personal stamina. Physical examination, including TB skin test or chest x-ray, is required before employment. Must be able to work in an office and classroom environment and be able to lift 25 pounds as needed.

SUPERVISORY

REQUIREMENTS:

Reports to the CNA Training Coordinator, who reports to the Assistant Director of Compliance & Training