Administrative Assistant- Surgery Podiatry

Aiken Regional Medical Centers; Washington (District of Columbia); On-site; USD 50,000 - 65,000; Full time

Benefits offered by this job

Competitive compensation

Medical, dental, vision, and Rx plans

401(k) with company match

SoFi student loan refinancing program

Educational assistance and development

Career advancement opportunities

Job summary

Capital Medical Group, part of Independence Physician Management (IPM) under Universal Health Services, seeks an Administrative Assistant to support the Surgery/Podiatry practice. This onsite role handles administrative duties, patient scheduling, medical records, and coordination across facilities to ensure smooth patient care.

Requires high school diploma and at least three years of healthcare administrative experience; knowledge of medical terminology and strong organizational skills are

Qualifications

• High school diploma or equivalent required.
• Minimum of three (3) years of administrative experience in a healthcare setting required.
• Experience with patient scheduling, medical records, insurance authorizations, and referrals required.
• Surgical scheduling or physician practice experience preferred.
• Strong organizational, communication, and computer skills required.
• Knowledge of medical terminology required.

Responsibilities

• Schedule patient appointments, surgical procedures, and coordinate cases across multiple facilities.
• Coordinate pre- and post-operative requirements, including clearances, testing, referrals, records, and patient instructions.
• Obtain and maintain medical records, diagnostic results, and surgical documentation.
• Manage patient calls, correspondence, medical records requests, faxes, and other incoming documentation.
• Verify patient demographics, insurance benefits, and surgical information.
• Coordinate surgical authorizations, referrals, pre-certifications, and workers’ compensation approvals.
• Communicate with physicians, hospitals, referring providers, insurance carriers, and patients to coordinate care.
• Assist with FMLA/disability paperwork and physician administrative needs.
• Track physician licenses and credentials and coordinate meetings as needed.
• Maintain patient confidentiality and comply with HIPAA and organizational policies.
• Perform other duties as assigned.

Skills

Organizational skills

Communication skills

Computer skills

Medical terminology

Education

High school diploma or equivalent

Job description

Administrative Assistant- Surgery Podiatry

Open Full-time Pay not stated

Open — Aiken Regional Medical Centers has a posting for this job. Posted 23 Oct 2026.

About this job

Responsibilities

Administrative Assistant – Surgery / Podiatry

Capital Medical Group | Independence Physician Management (IPM), a UHS Subsidiary

Onsite |

Capital Medical Group is a newly acquired physician practice group within Independence Physician Management (IPM), a subsidiary of UHS. We are seeking an experienced and compassionate Administrative Assistant to support our Surgery practice and provide high-quality clinical and administrative support to patients and providers.

At Capital Medical Group, our mission is simple but powerful: to provide personalized, innovative, equitable, and high-quality care that improves the lives of our patients and their families. As a large multi-specialty physician practice in the region, we support more than 50 medical and surgical specialties through a network of hospitals and care locations, including GW Hospital, Cedar Hill Regional Medical Center, GW Urgent Care, and affiliated sites throughout the DMV.

Why Join Capital Medical Group?

This is an opportunity to make a meaningful impact in a growing healthcare organization where your work directly supports the patient experience and delivery of high-quality care. You will join a collaborative team that values innovation, accountability, teamwork, and excellence.

What We Offer

Joining Capital Medical Group means becoming part of a mission-driven healthcare organization committed to excellence, innovation, and growth. We offer:

• A challenging and rewarding work environment
• Competitive compensation and generous paid time off
• Medical, dental, vision, and prescription drug plans
• 401(k) with company match and discounted stock plan
• SoFi student loan refinancing program
• Educational assistance and development programs
• Career advancement opportunities across UHS and its 300+ subsidiaries

The Administrative Assistant – Surgery / Podiatry performs a variety of administrative and secretarial duties in support of assigned physician(s) and the delivery of patient care.

Qualifications

Essential Duties and Responsibilities

• Schedule patient appointments, surgical procedures, and coordinate cases across multiple facilities.
• Coordinate pre- and post-operative requirements, including clearances, testing, referrals, records, and patient instructions.
• Obtain and maintain medical records, diagnostic results, and surgical documentation.
• Manage patient calls, correspondence, medical records requests, faxes, and other incoming documentation.
• Verify patient demographics, insurance benefits, and surgical information.
• Coordinate surgical authorizations, referrals, pre-certifications, and workers’ compensation approvals.
• Communicate with physicians, hospitals, referring providers, insurance carriers, and patients to coordinate care.
• Assist with FMLA/disability paperwork and physician administrative needs.
• Track physician licenses and credentials and coordinate meetings as needed.
• Maintain patient confidentiality and comply with HIPAA and organizational policies.
• Perform other duties as assigned.

Education

• High school diploma or equivalent required

Experience

• Minimum of three (3) years of administrative experience in a healthcare setting required.
• Experience with patient scheduling, medical records, insurance authorizations, and referrals required.
• Surgical scheduling or physician practice experience preferred.
• Strong organizational, communication, and computer skills required.
• Knowledge of medical terminology required

About Universal Health Services

One of the nation’s largest and most respected providers of hospital and healthcare services, Universal Health Services, Inc. (UHS) has built an impressive record of achievement and performance. Growing steadily since its inception into an esteemed Fortune 5o0 corporation, annual revenues during 2025 were $17.4 billion. In 2026, UHS was again recognized as one of Fortune World’s Most Admired Companies and in 2025, was listed in Forbes ranking of America’s Largest Public Companies. Headquartered in King of Prussia, PA, UHS has approximately 101,500 employees and continues to grow through its subsidiaries. Operating acute care hospitals, behavioral health facilities, outpatient facilities and ambulatory care access points, an insurance offering, a physician network and various related services located in 40 U.S. states, Washington, D.C., Puerto Rico and the United Kingdom. For additional information visit www.uhs.com.

EEO Statement

All UHS subsidiaries are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and teammates. UHS subsidiaries are equal opportunity employers and as such, openly support and fully commit to recruitment, selection, placement, promotion and compensation of individuals without regard to race, color, religion, age, sex (including pregnancy, gender identity, and sexual orientation), genetic information, national origin, disability status, protected veteran status or any other characteristic protected by federal, state or local laws.