Administrative Assistant Surgery

aah; Winston-Salem (NC); On-site; USD 33,200 - 49,800; Full time

Benefits offered by this job

Paid Time Off

Health benefits

Dental, Vision, Life Insurance

Retirement plan

Educational Assistance Program

Job summary

Advocate Health in Winston-Salem, NC seeks an experienced Administrative Assistant to provide basic to moderately complex support, including reception, scheduling, and document management. You will relieve leadership of administrative tasks, solving office problems with discretion and ensuring workflow efficiency.

The role requires a high school diploma or GED with clerical experience; an Associate's degree is preferred.

Qualifications

• High school diploma or GED equivalent required and one year of related experience. Associate's degree preferred.
• Prior experience in academic healthcare setting.

Responsibilities

• Calendar management and scheduling.
• Tracking licensure, CME, and credentialing deadlines.
• Assisting with CV updates and formatting.
• Travel arrangements and expense reporting.
• Entering and maintaining call schedules.

Skills

Time management

Confidentiality

Initiative

Communication

Professional demeanor

MS Office

Organization

Attention to detail

Documentation skills

Education

High school diploma or GED

Associate's degree (preferred)

Experience in academic healthcare

Tools

Microsoft Office Suite

Job description

Department: 02400 WFBMG University Group Practice: WFBMC Main - Surgery

02400 WFBMG University Group Practice: WFBMC Main - Surgery

Status: Full time

Benefits Eligible: Yes

Hours Per Week: 40

Monday to Friday

8:00am to 5:00pm

Pay Range: $24.10 - $36.15

JOB SUMMARY

Provides basic to moderately complex administrative support, including reception, scheduling, word processing, document distribution, and file maintenance. Relieves department leadership and other staff of administrative details, using judgment and discretion to solve office problems and expedite workflow.

EDUCATION/EXPERIENCE

High school diploma or GED equivalent required and one year of related experience. Associate's degree preferred.

Prior experience in academic healthcare setting.

ESSENTIAL FUNCTIONS

• Calendar management and scheduling
• Tracking licensure, CME, and credentialing deadlines
• Assisting with CV updates and formatting
• Travel arrangements and expense reporting
• Entering and maintaining call schedules
• Coordinating with referral teams and supporting clinic operations
• Preparing letters of recommendation
• Ensuring proper handling of confidential/PHI documents
• Coordinating signatures and approvals for forms and agreements
• Scanning and indexing documents into patient records
• Providing general office support (mail, supplies, patient calls, interview scheduling, itinerary creation, and event coordination)
• Supporting an academic office environment and interacting closely with APPs and surgeons

• Schedules and maintains calendars for appointments, meetings, and travel.
• Assists with travel arrangements and expense reporting.
• Organizes administrative aspects of meetings (agenda, site, food/beverage, technology, documents).
• Answers and screens calls, greets visitors, provides procedural information, and answers questions related to operational matters.
• Performs routine to moderately complex word processing and document creation. Make decisions on formatting and layout, editing for accuracy and consistency.
• Compiles reports, graphics, and statistical data. Creates reports under general instruction and displays data to support needs, including the generation of existing reports.
• Maintains filing systems and confidential records.
• Opens, reads, and prioritizes mail, initiating return correspondence as appropriate.
• Conducts basic research and analysis to support administrative needs.
• Operates and maintains office equipment; may order supplies as needed.

SKILLS/QUALIFICATIONS

• Time management and prioritization.
• Ability to maintain confidentiality and use discretion.
• Initiative and independent problem-solving.
• Effective written and verbal communication.
• Professional demeanor and customer service orientation.
• Proficiency in Microsoft Office (Excel, PowerPoint, Word).
• Organizational and multitasking abilities.
• Diligence and attention to detail.
• Ability to create and compile simple to moderately complex documents, reports, graphs/charts, and presentations.

WORK ENVIRONMENT

Clean, well lit, comfortable, office environment

May be subject to interruptions

Our Commitment to You

Advocate Health offers a comprehensive suite of Total Rewards: benefits and well-being programs, competitive compensation, generous retirement offerings, programs that invest in your career development and so much more – so you can live fully at and away from work, including:

Compensation

• Base compensation listed within the listed pay range based on factors such as qualifications, skills, relevant experience, and/or training
• Premium pay such as shift, on call, and more based on a teammate's job
• Incentive pay for select positions
• Opportunity for annual increases based on performance

Benefits and more

• Paid Time Off programs
• Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability
• Flexible Spending Accounts for eligible health care and dependent care expenses
• Family benefits such as adoption assistance and paid parental leave
• Defined contribution retirement plans with employer match and other financial wellness programs
• Educational Assistance Program

Note: Eligibility for programs listed above may depend on your FTE or status (e.g., full-time, part-time, per diem, temporary, etc.); please ask a Recruiter for more information during an interview.

About Advocate Health

Advocate Health is the third-largest nonprofit, integrated health system in the United States, created from the combination of Advocate Aurora Health and Atrium Health. Providing care under the names Advocate Health Care in Illinois; Atrium Health in the Carolinas, Georgia and Alabama; and Aurora Health Care in Wisconsin, Advocate Health is a national leader in clinical innovation, health outcomes, consumer experience and value-based care. Headquartered in Charlotte, North Carolina, Advocate Health services nearly 6 million patients and is engaged in hundreds of clinical trials and research studies, with Wake Forest University School of Medicine serving as the academic core of the enterprise. It is nationally recognized for its expertise in cardiology, neurosciences, oncology, pediatrics and rehabilitation, as well as organ transplants, burn treatments and specialized musculoskeletal programs. Advocate Health employs 155,000 teammates across 69 hospitals and over 1,000 care locations, and offers one of the nation’s largest graduate medical education programs with over 2,000 residents and fellows across more than 200 programs. Committed to providing equitable care for all, Advocate Health provides more than $6 billion in annual community benefits.