Administrative Assistant Sr - Academic

Lurie Children's; Chicago (IL); On-site; USD 29,000 - 44,000; Full time

Benefits offered by this job

Medical, dental and vision insurance

403(b) with % employer match

Paid Time Off

Job summary

Ann & Robert H. Lurie Children’s Hospital of Chicago is seeking an Administrative Assistant Sr to provide advanced support for leadership and operations in Streeterville, Chicago. You will manage calendars, arrange meetings and travel, and prepare materials and notes.

Responsibilities include processing expenses, creating reports and presentations, and helping streamline office workflows. A Bachelor's degree is preferred, with 3+ years in a similar role, and excellent communication skills and

Qualifications

• Bachelor's Degree preferred; minimum of 3+ years in a comparable role preferred.
• Hospital or physician office experience preferred.
• Excellent written and verbal communication skills, self-motivated and professional.
• Solid time management / problem solving skills with the ability to prioritize work to meet stringent deadlines.
• Ability to work independently and complete tasks with accuracy and minimal direction.
• Proficient in Microsoft Word, Excel and PowerPoint; advanced proficiency in Outlook required.
• Ability to develop and sustain a professional relationship with staff and all levels of leadership.
• Must display a high level of integrity and appropriately manage confidential information, meeting all compliance standards.

Responsibilities

• Provides advanced administrative assistance to clinical and/or operational initiatives.
• Manages calendars and coordinates meetings for leadership/faculty.
• Develops itineraries for recruitment visits; coordinates travel; arranges meetings and logistics.
• Develops meeting materials, agendas and notes upon request.
• Produces correspondence, reports and presentations using MS Office Suite.
• Reconciles purchasing card, submits expense reports and purchase orders.
• Drives project management; prioritizes tasks and schedules.
• Streamlines office workflows with Division Leadership.
• May orient coaches other Administrative Professionals and lead committees.
• Manages department lists and directories; maintains org charts.

Skills

Calendar management

Meeting coordination

Travel coordination

Meeting materials

Microsoft Word

Microsoft Excel

PowerPoint

Outlook proficiency

Communication skills

Project support

Education

Bachelor's Degree in Business Administration/Management

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Job description

## Administrative Assistant Sr - AcademicApply: Streeterville, Chicago, IL: Full time: Posted Today: JR2026-2590Ann & Robert H. Lurie Children’s Hospital of Chicago provides superior pediatric care in a setting that offers the latest benefits and innovations in medical technology, research and family-friendly design. As the largest pediatric provider in the region with a 140-year legacy of excellence, kids and their families are at the center of all we do. Ann & Robert H. Lurie Children’s Hospital of Chicago is ranked in all 10 specialties by the U.S. News & World Report.Day (United States of America)**Location**211 E Chicago**Job Description*** Provides advanced administrative assistance to clinical and/or operational initiatives.* Manages calendars and coordinates meetings for leadership/faculty.* Develops itineraries for faculty recruitment visits; coordinates travel; arranges internal and external meetings to include venue selection, catering requirements, and all relative logistics.* Develops meeting materials, agendas, and meeting notes upon request.* Produces correspondence, reports, and presentations using Microsoft Office Suite applications.* Reconciles purchasing card, submits expense reports, purchase orders, and check requests.* Practices project management; work task breakdowns, prioritization, and scheduling.* Works with Division Leadership to streamline office workflows for maximum efficiency of work group or team.* May orient and coach other Administrative Professionals (AP) across the organization and/or lead committees specific to AP work.* Manages department lists and directories; creates and maintains departmental organization charts.* Leads medium to large scale projects and performs other duties inherent to a successful project.* Other job functions as assigned. **Minimum Requirements:** * Bachelor's Degree preferred; minimum of 3+ years' in a comparable role preferred. Hospital or physician office experience preferred.* Excellent written and verbal communication skills, self-motivated and professional.Solid time management / problem solving skills with the ability to prioritize work to meet stringent deadlines.* Ability to work independently and complete tasks with accuracy and minimal direction.* Proficient in Microsoft Word, Excel and PowerPoint; advanced proficiency in Outlook required.* Ability to develop and sustain a professional relationship with staff and all levels of leadership.* Must display a high level of integrity and appropriately manage confidential information, meeting all compliance standards.**Education**Bachelor's Degree: Business Administration/Management (Required)**Pay Range**$21.00-$32.55 HourlyAt Lurie Children’s, we are committed to competitive and fair compensation aligned with market rates and internal equity, reflecting individual contributions, experience, and expertise. The pay range for this job indicates minimum and maximum targets for the position. Ranges are regularly reviewed to stay aligned with market conditions. In addition to base salary, Lurie Children’s offer a comprehensive rewards package that may include differentials for some hourly employees, leadership incentives for select roles, health and retirement benefits, and wellbeing programs. For more details on other compensation, consult your recruiter or click the following link to learn more about our benefits.**Benefit Statement** **For full time and part time employees who work 20 or more hours per week we offer a generous benefits package that includes:**Medical, dental and vision insuranceEmployer paid group term life and disabilityEmployer contribution toward Health Savings AccountFlexible Spending AccountsPaid Time Off (PTO), Paid Holidays and Paid Parental Leave403(b) with a 5% employer match Various voluntary benefits:* Supplemental Life, AD&D and Disability* Critical Illness, Accident and Hospital Indemnity coverage* Tuition assistance* Student loan servicing and support* Adoption benefits* Backup Childcare and Eldercare* Employee Assistance Program, and other specialized behavioral health services and resources for employees and family members* Discount on services at Lurie Children’s facilities* Discount purchasing program **There’s a Place for You with Us** At Ann & Robert H. Lurie Children’s Hospital of Chicago and its affiliates (collectively “Lurie Children’s”), we embrace and celebrate diversity and equity in a serious way. We are committed to building a team with a variety of backgrounds, skills, and viewpoints — recognizing that diverse identities strengthen our workplace and the care we can provide to the Chicago community and beyond. We treat everyone fairly, appreciate differences, and make meaningful connections that foster belonging and allyship. This is a place where you can be your best, so we can give our best to the patients and families who trust us with their care. Lurie Children’s and its affiliates are equal employment opportunity employers. We value diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity or expression, religion, national origin, ancestry, age, disability, marital status, pregnancy, protected veteran status, order of protection status, protected genetic information, or any other characteristic protected by law. For questions about how to request an accommodation please contact: [e-mail] **AI Notice** Lurie Children’s utilizes certain AI-enabled features within our recruiting platform to support candidate engagement and assist recruiters in identifying and prioritizing applicants whose experience aligns with job requirements. All employment decisions are made by individuals. It is a civil rights violation with respect to recruitment, hiring, promotion, or employment for an employer to use artificial intelligence that has the effect of subjecting employees to discrimination on the basis of protected classes under the Illinois Human Rights Act or to use zip codes as a proxy for protected classes. For questions about the use of artificial intelligence in this process or any additional support, please contact: [e-mail]