Administrative Assistant - Split-Shift Office & Payroll

First Student, Inc.; New York (NY); On-site; USD 25,000 - 29,000; Full time

Job summary

First Student, Inc. is hiring an Administrative Assistant to support daily operations at our location in New York.

The role handles clerical, payroll, recordskeeping, and customer support tasks while coordinating with management, employees, customers, vendors, and internal departments. This position requires a high school diploma or equivalent, strong communication, organization, and the ability to work a Monday–Friday split-shift schedule with afternoons off between shifts.

Qualifications

• High school diploma or equivalent required.
• Less than two years of administrative experience required.
• Office, administrative or data-entry experience is a plus.
• Experience with Microsoft Office products preferred.

Responsibilities

• Perform clerical and administrative duties to help ensure contractual and legal requirements are met.
• Maintain contract files, records, reports, correspondence, and schedules.
• Answer incoming calls and direct them to the appropriate person or department.
• Schedule appointments and meetings for management and assist with meeting preparation.
• Prepare and send emails, correspondence, and other communications as needed.
• Maintain and process accounting, payroll, and personnel information.
• Enter and retrieve data from fleet management information systems.
• Prepare operational data and reports for management and the client.
• Assist with coordinating employee benefits at the contract level.
• Communicate with employees, customers, vendors, management, and other departments.

Skills

Strong written and verbalcommunication

Strong organizational skills

Attention to detail

Ability to manage multiple tasks

Team collaboration

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

First Student, Inc. is hiring an Administrative Assistant to support daily operations at our location in New York.

The role handles clerical, payroll, recordskeeping, and customer support tasks while coordinating with management, employees, customers, vendors, and internal departments. This position requires a high school diploma or equivalent, strong communication, organization, and the ability to work a Monday–Friday split-shift schedule with afternoons off between shifts.