Administrative Assistant – Remote

Weight Loss Wellness; United States; Remote; USD 15,000 - 20,000; Part time

Job summary

A health and wellness organization is seeking a part-time Administrative Assistant to provide remote support. Responsibilities include managing patient communications, scheduling, and assisting with on-boarding processes. The ideal candidate will have experience in administrative roles, excellent communication skills, and strong organizational abilities. This flexible position requires a commitment of 15-20 hours per week and offers competitive pay between $15,000.00 – $20,000.00 per year.

Qualifications

• 1 year of administrative, scheduling, or customer service experience, preferably in healthcare.
• Excellent communication skills.
• Reliable internet and a quiet workspace required.

Responsibilities

• Monitor and respond to patient messages and administrative requests in a timely manner.
• Manage scheduling and appointment confirmations for clinical staff.
• Assist with patient onboarding and documentation.

Skills

Administrative support

Scheduling

Customer service

Tech-savvy

Attention to detail

Job description

Position Overview

The Administrative Assistant will provide day-to-day support to ensure smooth operations and exceptional patient experiences. This is a remote position requiring availability for tasks as needed throughout the day, with a total commitment of approximately 15–20 hours per week.

Key Responsibilities

• Monitor and respond to patient messages and administrative requests in a timely manner
• Manage scheduling, appointment confirmations, and calendar updates for clinical staff
• Assist with patient onboarding, including sending and tracking intake forms and consents
• Update patient records and documentation in our electronic health record (EHR) system
• Handle basic billing and payment tracking tasks
• Communicate professionally with patients, providers, and team members via email, chat, and phone
• Support special projects and other administrative needs as assigned

Qualifications

• 1 year of administrative, scheduling, or customer service experience (healthcare or telehealth experience preferred)
• Excellent written and verbal communication skills
• Highly organized with strong attention to detail
• Tech-savvy and comfortable learning new software platforms
• Reliable internet connection and quiet workspace
• Ability to be responsive and available for short tasks throughout the day

Preferred Skills

• Experience with telehealth platforms or EHR systems
• Familiarity with HIPAA and patient confidentiality best practices
• Basic knowledge of weight loss, wellness, or healthcare terminology

Compensation & Schedule

• Part-time: 15–20 hours per week
• Flexible schedule with as-needed availability during business hours

Job Type: Part-time

Pay: $15,000.00 – $20,000.00 per year

Work Location: Remote