Administrative Assistant/Receptionist

US Oncology Network-wide Career Opportunities; Saint Paul (MN); On-site; USD 28,000 - 37,000; Full time

Job summary

Minnesota Oncology is seeking an organized administrative professional to provide cross-functional support for practice and physician leadership, including travel arrangements, scheduling, correspondence, and records management in a fast-paced office.

We offer a competitive benefits package including Medical, Dental, Vision, PTO, disability coverage, a 401k plan with company contributions, tuition reimbursement, and Wellness programs alongside career growth opportunities.

Qualifications

• High School diploma or equivalent required.
• Three (3) years of office administration and/or secretarial experience preferred.
• Strong computer and software skills require.

Responsibilities

• Provides cross-functional administrative support for practice and physician executive leadership.
• Manages travel arrangements, scheduling, memos, emails, reports and filing.
• Acts as receptionist greeting visitors and directing inquiries.
• Maintains office calendar and coordinates meetings.

Skills

Office support

Secretarial experience

Education

Associate's degree or higher preferred

High School diploma or equivalent required

Tools

Microsoft Office

Job description

Overview

Are you ready to take the next step in your professional journey? At Minnesota Oncology, we believe that our people are our greatest asset, and we are committed to fostering a diverse and inclusive workplace where everyone can thrive. We are constantly on the lookout for talented individuals who are passionate, driven, and eager to make a difference.

Come join this dynamic team who is passionate about providing exceptional care to our patients.

Why Work for Us?

We offer a competitive benefits package that includes -

• Medical
• Dental
• Vision
• Life Insurance
• Generous Paid Time Off (PTO) - up to 5 weeks your first year!
• Company-paid Short-term and Long-term Disability Coverage
• 401k plan with company contribution
• Wellness program that rewards you practicing a healthy lifestyle
• Tuition Reimbursement
• Employee Assistance Program and Discount Program to some of your favorite retailers
• Free Parking
• Career Growth and Development
• Supportive Team and Resources

Responsibilities

SCOPE:

Under direct supervision, provides cross-functional administrative and secretarial support for practice and physician executive leadership, and other operational management staff as assigned. Supports and adheres to the US Oncology Compliance Program, to include the Code of Ethics and Business Standards.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Performs a variety of secretarial duties including cross-functional administrative support for practice and physician executive leadership. Duties may include making travel arrangements, scheduling meetings, memos, email management, reports, filing and miscellaneous correspondence.
• Provides administrative support for special projects as directed by leadership.
• Answers telephone, takes messages, and screens and directs calls for administration in a professional manner.
• Performs duties as a receptionist by professionally greeting and directing visitors to the building location.
• May assist with maintaining employee personnel files in accordance with policies and procedures.
• Maintains office space in a tidy, orderly, and professional fashion. Maintains inventory of printing supplies and other office necessities and communicates changes or new items to staff.
• Acts as a liaison with staff, physicians, and building management to resolve problems related to facilities maintenance.
• May manage sorting, distribution, and sending of correspondence and mail items.
• Composes, prepares, and proofreads correspondence, office memos and reports on computer and maintains confidentiality when required.
• Designs and implements forms for use within the office by applying knowledge of software applications and updates as needed.
• Maintains files in an organized and accessible manner to include updating information, purging files on a regular basis and creating a new filing system as needed.
• Maintains office calendar and schedules meetings and appointments as needed.

SALARY:

$20.00 - $27.00 per hour

Qualifications

MINIMUM QUALIFICATIONS:

• High School diploma or equivalent required
• Associate's degree or higher preferred
• Three (3) years of office administration and/or secretarial experience preferred
• Strong computer and software skills require

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Requires prolonged sitting, some bending, stooping and stretching. Requires eye-hand coordination and manual dexterity sufficient to operate a keyboard, photocopier, telephone, calculator and other office equipment. Requires normal range of hearing and vision correctable to 20/20. Requires occasional lifting of up to 40 pounds.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed in an office environment. Involves frequent contact with management, staff, physicians and outside vendors.

The US Oncology Network is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.