Administrative Assistant / Receptionist

Ucp-of-Central-Florida; Orlando (FL); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Life insurance

Paid time off

401(k) retirement match

Disability insurance

Education support

Job summary

UCP of Central Florida is hiring an Administrative Assistant/Receptionist to be the first point of contact in the school and provide essential administrative support. You will greet guests, manage inquiries, and assist with admissions forms, calendars, and attendance while maintaining a welcoming and organized front desk.

The role requires excellent customer service, multitasking, and solid computer skills, with a preference for candidates who have at least 2 years of experience in an

Qualifications

• Minimum 2 years Administrative Assistant experience.
• Excellent customer service and communication skills.
• Strong computer skills with Microsoft Office proficiency.

Responsibilities

• First point of contact with a professional greeting for guests, families, and partners.
• Provide general office support including drafting correspondence, scheduling, and calendar management.
• Maintain front desk area, answer calls, distribute messages promptly.
• Assist with admissions forms, attendance tracking, and compliance related tasks.
• Manage supplies and assist with special projects as needed.

Skills

Customer service

Communication

Multi-tasking

Microsoft Office

Education

Associate degree or CDA

Tools

Microsoft Office

Job description

Looking to make a difference in an innovative and dynamic non-profit agency? UCP of Central Florida unlocks the potential of thousands of children each year at our campuses, pediatric therapy clinics and parent support programs.Job Summary:The Administrative Assistant/Receptionist is the first point of contact for the school – ensuring a positive customer service experience for everyone and provides administrative support to the school.Job Responsibilities:Provides superior professional customer service and communication skills (oral and written) to team members, client/student families, community partners, and referral sources, including professional greeting all guests/team members/families in person and on the phone, assisting with questions/information requests and completing the Admissions Initial Inquiry form for potential new outpatients/students.Ensures the front desk area is clean, organized, and well maintained.Ensures all voice/in-person messages are distributed/returned promptly.Maintains conference/other public room calendars.Provide general office support, including draft correspondence, fax, copy, e-mail, scan, setting up meetings, and maintenance of calendars and gatekeeper/problem solver.Order office/classroom/clinic suppliesTracks classroom attendance, updates call-in sheets and board, prepares and monitors attendance for VPK/4C and DOE compliance, and submits/files to required entities.Assists in monitoring classroom substitute needs/calls for subs as needed.Maintains Campus Compliance Binder (updates inspections, etc.)Performs other duties as assigned.What UCP OffersOur mission at UCP is to empower children with and without disabilities to achieve their potential by providing individualized support, education and therapy services in an inclusive environment. When you join UCP of Central Florida you partner with a team that is making a positive impact on the futures of our children. For over 70 years, we have been dedicated to enriching the lives of children of all abilities across Central Florida as 8 campuses: Downtown Orlando, East Orlando (near UCF), Kissimmee, Pine Hills, Lake Mary, and Winter Garden.UCP of Central Florida offers a competitive benefit package available to all employees! Some perks to being a UCP Team Member may include: health insurance (free option after the first year), dental insurance options, free life insurance, paid time off, discounted on-site childcare, 403B/Retirement match, short & long term disability, and support in continuing your education.Education and Training: (or equivalent)Associate degree (or equivalent) in a related field or CDA.40-Hour DCF Training (if in a PreK School within the first 90 Days of employment).Minimum Experience:2 years Administrative AssistantPrefer experience working in a medical or school setting.Excellent customer service skillsAbility to multi-taskStrong computer skills (Microsoft Office)