Administrative Assistant (Receptionist)

exploreourcareeropportunities; Albemarle (NC); On-site; USD 17,000 - 25,000; Part time

Benefits offered by this job

Health insurance

401(k)

Paid time off

Flexible scheduling

Job summary

Explore Our Career Opportunities is seeking a qualified Administrative Assistant to join our team in Forest Oakes. This part-time receptionist-like role runs M-F from 3:30pm to 8:00pm, supporting a resident and employee-focused community with clerical tasks, inquiries, and routine correspondence.

The ideal candidate will be organized, detail-oriented, and capable of providing excellent customer service to residents and families while assisting in payroll-related tasks and meeting coordination.

Qualifications

• Minimum: High School Diploma or GED; college courses in business preferred.
• Strong organization and multitasking abilities to support supervisor.
• Excellent communication and friendly, professional interpersonal skills.

Responsibilities

• Perform clerical and administrative duties to support the supervisor.
• Coordinate work within the department and with others, handling inquiries.
• Provide courteous, tactful interactions while addressing complaints and questions.
• Read, respond to memos and routine matters; route to appropriate parties.
• Prepare routine correspondence, reports, and forms.

Skills

Organizational skills

Communication skills

Interpersonal skills

Customer service

Microsoft Office

Education

High School Diploma or GED

2 years college in business

Tools

Microsoft Office

Email/CRM software

Job description

Looking for qualified Administrative Assistant to join our team!

Location: Forest Oakes

Job Type: Part Time Receptionist Needed M-F 3:30pm-8:00pm

Are you organized, detail-oriented, and passionate about creating a positive and efficient work environment? Join our team as an Administrative Assistant. We are a resident and employee-focused community seeking a dedicated and driven professional to assist in building a culture of excellence and care.

Major Responsibilities

• Perform a variety of clerical and administrative duties to support the assigned supervisor.
• Coordinate work within the department and with other departments, responding to inquiries and requests for information.
• Provide courteous, tactful, and friendly interactions while handling complaints, inquiries, and questions.
• Read and handle correspondence and memos, responding to routine matters or directing them to the appropriate parties.
• Prepare and develop confidential and routine correspondence, reports, forms, business documents, and special mailings.
• Assist with preliminary work on various projects.
• Manage inter-office and U.S. mail, including preparation and distribution of bulk mailings.
• Organize and maintain administrative records and filing systems.
• Provide customer service to residents and families as necessary.
• Review and maintain time and attendance records for supervisor approval before submitting to the payroll department.
• Enter missed punches for staff and agency employees and reconcile hours daily.
• Coordinate room setups and refreshments for meetings and conferences.
• Contribute innovative ideas to improve systems and processes, achieving superior results.

Minimum Qualifications

• High School Diploma or GED equivalent (required).
• Preferably two (2) years of college education with an emphasis in business or equivalent experience.
• Strong organizational, communication, and interpersonal skills.
• Compassionate, dedicated, and committed to delivering high-quality service.

Pay and Benefits

Competitive salary commensurate with experience
Comprehensive health, dental, and vision insurance
401(k)
Paid time off and holidays

Why Join Our Team

Get paid in advance with us: We offer access to your earned but unpaid wages.

Build your own schedule: Pick up shifts when and where you want to work. We have an easy-to-use scheduling app to find and book open shifts or request additional hours.

Shift options: Mornings, Afternoon, and Night's shift options available. Additional hours by request.

Innovative Purchasing Program: That allows you to buy thousands of products (technology, furniture, clothing, etc.) and pay over time. Zero interest, no credit check, no hidden fees.

Access to online learning 24/7: Our LMS offers free courses for senior care, health and human services industry. Use for free to help satisfy certifications or professional development. Available via computer or mobile, and many courses offer alternative languages.

Phone and auto discounts: Up to 20% on employee personal wireless accounts and auto rentals through designated vendors.

Employee Assistance Fund: In unexpected catastrophic situations you can confidentially apply for help.

Advocacy and Community Impact: We are committed to making a positive impact on the communities we serve. We partner with local organizations, host educational events, and advocate for policies that improve the health and lives of older adults everywhere.

About Us

We strive to be the leading provider of compassionate, comprehensive care that supports the physical, mental, and emotional well-being of patients, while also promoting respect and autonomy. Our goal is to create an environment where patients thrive, not just survive - where every aspect of their well-being is nurtured, from health and safety to social connections and quality of life.

We have innovative solutions for better health. As part of our commitment to excellence, we leverage the latest in healthcare technology to provide better outcomes for older adults. From telemedicine services and remote health monitoring to advanced diagnostic tools and customized wellness programs, we use innovation to make patient care accessible, efficient, and effective.

We also embrace new treatments, therapies, and approaches that can improve quality of life, whether it's through pain management, physical rehabilitation, or mental health support. By staying at the forefront of healthcare trends and continuously evolving our services, we ensure that patients receive the best possible care.

We are an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.