Administrative Assistant- Prospect

Unifi Aviation, LLC; Scenery Hill (PA); On-site; USD 36,000 - 48,000; Full time

Job summary

Prospect Airport Services in Scenery Hill, PA is seeking an organized administrative specialist to support a dedicated business unit. You will assist in recruiting, process applications and new-hire paperwork, and input payroll and personnel changes into the HRIS system.

You will maintain employee records, answer benefits questions, coordinate credentials and U.S. government badge processes, and help ensure OSHA compliance and accurate reporting across the department.

Qualifications

• High School diploma or GED required.
• Must be able to obtain credentials as per airport/state requirements.
• Experience in recruiting support and HRIS data entry preferred.

Responsibilities

• Assist in the recruiting process: process applications, new-hire paperwork, and interview candidates as needed.
• Maintain personnel records according to company policy.
• Enter new hire information, personnel changes, and payroll data into HRIS.
• Answer questions concerning benefits, schedules, uniforms, and company policy.
• Coordinate fingerprints for USPS, badging for SIDA access, and employee uniform program.
• Maintain schedules, compile reports, and prepare billing information.
• Maintain OSHA records and assist in injury reporting.
• Ensure required postings and corporate information are up to date.
• Perform other duties as assigned and work safely according to policies.

Skills

Recruiting support

HRIS data entry

Payroll processing

Benefits inquiries

Documentation

OSHA compliance

Education

High School diploma or GED

Tools

HRIS system

Payroll software

Job description

With decades of experience and operations at more than 30 major airports—including Chicago, Dallas, Newark, and more—Prospect Airport Services is a trusted leader in aviation support. Our team of over 11,000 dedicated associates delivers essential services such as baggage handling, wheelchair assistance, lost and found, and aircraft cleaning. We are committed to excellence, safety, and integrity in everything we do—providing reliable, high-quality service to our airline partners and the traveling public every day.

We are seeking individuals to join our growing team who are passionate, have integrity, and have empathy for how their words and decisions affect our employees, customers, and partners.

Job Summary:

Responsible for providing administrative support to various functions of a dedicated business unit within the organization.

• Competitive pay with daily access to earned wages.
• Comprehensive Medical, Dental and Vision Insurance for full-time employees who work 30 hours per week. Benefits begin in the month following 60 days of service. Eligible dependents are spouse, children under age 26 years, disabled dependents of any age.
• Voluntary Additional Coverages through AFLAC: Short-term disability (STD), Accident, Critical Illness, and Hospital Indemnity.
• Exclusive Employee Discount and Perks including Working Advantage, Payactiv (Earned Wage Access), Purchasing Power, Active&Fit.
• Paid Time Off (PTO) – Location specific leave policy.
• Exclusive Travel Discounts:
• ID90 Discount Program – Industry-exclusive deals on hotels, car rentals, cruises, and more!
• Concur – Discounted cars and hotels
• Tuition Discount with Purdue Global.

Job Duties:

• Assists in the recruiting process to include, processing applications and new-hire paperwork, interviewing candidates as needed and tracking applicant flow information.
• Maintains personnel records of active and terminated employees according to Company policy.
• Enters new hire information, personnel changes, and payroll information into HRIS system.
• Answers questions concerning benefits, schedules, uniforms, Unifi policy or employee concerns in a professional and timely manner.
• Coordinates fingerprints for the U.S. Postal Service, badging application for SIDA access and employee uniform program.
• Maintains schedules, compile reports, and prepares billing information.
• Maintains OSHA records and assists in administering on-the-job injury reporting.
• Ensures required posting and corporate information are updated and displayed as required.
• Performs other related duties as assigned within the appropriate skill and experience capabilities expected for this position.
• Complete work in a safe and secure manner, following company safety and operational standards
• Immediately report safety and security incidents as well as potential hazards in line with the Unifi Fair and Just Culture Policy.

Qualifications:

• High School diploma or GED.
• Must be at least 18 years of age.
• Must be able to obtain credentials required as per airport or state requirements.
• Possess a valid Driver’s License.

Physical requirements:

• Must be able to frequently lift, move up to 70 lbs; Constantly push, pull up to 70 lbs; and constantly walk, stand, reach above shoulder, climb, crawl, stoop, squat, kneel, & bend.

Working conditions:

• Must be able to work in rotating shifts and hours, nights, weekends and holidays, overtime.
• Must be able and open to work in outside weather conditions which may include severe seasonal elements.

Prospect is committed to equal opportunity employment regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability or veteran status.