ADMINISTRATIVE ASSISTANT (PART TIME)

Chartwells Higher Education Dining Services; La Crosse (WI); On-site; USD 19,286 - 24,796; Part time

Benefits offered by this job

Training and Development

Retirement Plan

Associate Shopping Program

Health and Wellness Programs

Discount Marketplace

Identity Theft Protection

Pet Insurance

Voluntary benefits

Critical Illness Insurance

Accident Insurance

Hospital Indemnity Insurance

Legal Services

Choice Auto and Home Program

Medical (full‑time only)

Dental (full‑time only)

Vision (full‑time only)

Life Insurance/AD (full‑time only)

Disability Insurance (full‑time only)

Commuter Benefits (full‑time only)

Employee Assistance Program (full‑time

FSAs (full‑time only)

Job summary

Chartwells Higher Education Dining Services at University of Wisconsin: La Crosse is seeking a part‑time Administrative Assistant to provide clerical support for food service programs. Schedule varies with class timing; address is 521 East Avenue North, La Crosse, WI 54601. Online applications only.

Pay rate is $14.00 per hour. The role involves answering phones, filing confidential documents, staffing help, data entry of sales and meal counts, vendor invoicing, and monthly reconciliations, with

Qualifications

• Prior administrative experience preferred; not required.

Responsibilities

• Answer telephones and direct inquiries in a professional and client‑centric manner.
• Maintain confidential personnel files.
• Assist management staff in preparing confidential employment and labor relations documents.
• Assist with staffing, including finding staff when employees call out on short notice.
• Work effectively and maintain good relationships with coworkers, school personnel, administrators, student parents, and supervisors.
• Enter weekly cash sales and meal counts using computer.
• Perform daily bank deposit reconciliation.
• Process vendor invoices for payment and verify bid pricing.
• Perform monthly vendor statement reconciliation.
• Prepare monthly state claim form for reimbursement.
• Assist in preparation of end‑of‑month financial reports.
• Attend in‑service and/or safety meetings as required.
• Maintain a clean and safe work environment; perform job safely.

Skills

Administrative experience

Job description

Location

University of Wisconsin: La Crosse

Position

Part‑time Administrative Assistant

Address: 521 East Avenue North, La Crosse, WI 54601. Online applications only.

Schedule: Part‑time; days and hours may vary based on class schedule. More details will be provided during the interview.

Pay Rate: $14.00 per hour.

Requirements: Prior administrative experience preferred; not required.

Job Summary

Responsible for clerical functions and administrative support of food service programs.

Essential Duties and Responsibilities

• Answer telephones and direct inquiries in a professional and client‑centric manner.
• Maintain confidential personnel files.
• Assist management staff in preparing confidential employment and labor relations documents, including but not limited to proposed disciplinary notices.
• Assist with staffing, including finding staff when employees call out on short notice.
• Work effectively and maintain good working relationships with co‑workers, school personnel, administrators, student parents, and supervisors.
• Complete and maintain accurate and up‑to‑date records of students eligible for free and reduced‑priced lunches, if applicable.
• Enter weekly cash sales and meal counts using computer.
• Perform daily bank deposit reconciliation.
• Process vendor invoices for payment—using computer, ensuring accurate addition and checking item prices against bid specifications, ensuring no pricing discrepancies.
• Perform monthly vendor statement reconciliation.
• Prepare monthly state claim form for reimbursement.
• Assist in preparation of end‑of‑month financial reports.
• Attend in‑service and/or safety meetings as required.
• Maintain a clean and safe work environment; perform job safely.
• Perform other duties as assigned.

Benefits (full‑time and part‑time)

• Opportunities for Training and Development
• Retirement Plan
• Associate Shopping Program
• Health and Wellness Programs
• Discount Marketplace
• Identity Theft Protection
• Pet Insurance
• Voluntary benefits, including Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, and Choice Auto and Home Program

• Medical (full‑time only)
• Dental (full‑time only)
• Vision (full‑time only)
• Life Insurance/AD (full‑time only)
• Disability Insurance (full‑time only)
• Commuter Benefits (full‑time only)
• Employee Assistance Program (full‑time only)
• Flexible Spending Accounts (FSAs) (full‑time only)

Associates may also be eligible for paid and/or unpaid time‑off benefits in accordance with applicable federal, state, and local laws. For positions in Maryland, Washington State, or to be performed remotely, visit https://www.compass-usa.com/wp-content/uploads/2023/08/2023_WageTransparency_ChartwellsHED.pdf for paid‑time‑off benefits information.

Because this position requires you to perform services in an educational facility, there may be periods when the company does not require you to perform work (e.g., winter and summer breaks when food service needs decline or cease). Any such periods during which you do not perform work on the company’s behalf may be unpaid and deemed a temporary layoff. However, depending on business needs, you may be required to work year‑round, potentially at a different location during break periods. Business needs may vary from year to year.

Our Commitment to Diversity and Inclusion

Compass Group is an equal‑opportunity employer. We are committed to treating all applicants and associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.

Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. This job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the company reserves the right to modify or change the essential functions of the job based on business necessity.

Certain positions may require a Florida Level 2 background screening. Details: https://info.flclearinghouse.com/.

Applications are accepted on an ongoing basis.

Chartwells Higher Ed maintains a drug‑free workplace.