Administrative Assistant - Part Time

Indyhunger; Indianapolis (IN); Hybrid; USD 21,000 - 30,000; Part time

Job summary

The Indiana Association of School Principals (IASP) seeks an Administrative Assistant to support multiple programs with keen attention to detail and strong communication. This hourly, part-time role requires independence, organization, and the ability to manage several projects in parallel.

The position works in the IASP office Monday, Tuesday, and Thursday, 8:00 am–3:00 pm ET, with potential remote work one day per week and occasional additional flexibility.

Qualifications

• Highly organized and able to prioritize multiple tasks to meet deadlines.
• Experience with Microsoft Office Suite, Adobe Acrobat, and FileMaker.
• Experience with digital media tools for print, audio, and video content.
• Excellent writing and communication skills.
• Light to moderate lifting.

Responsibilities

• Utilize FileMaker to update and maintain records for memberships, school memberships, and entries.
• Communicate and coordinate with vendors for programs and conferences.
• Maintain award inventories and order awards for competitions and conferences.
• Assist with preparation of event materials for Academic Competitions and conferences.
• Provide logistical support for the Cheer Championship events.
• Assist with publications using digital tools and technology.
• Assist with communications on registrations and recognition programs.
• Maintain office supplies and calendars.
• Assist with website updates.

Skills

Microsoft Office

Adobe Acrobat

FileMaker

Digital media tools

Writing skills

Tools

FileMaker

Job description

About the job

The IASP Administrative Assistant will serve in a vital support role for all programs that are coordinated by the Indiana Association of School Principals. A person in this role will be skilled in collaboration, communication, attention to detail, and the ability to work independently on multiple projects at one time. This hourly, part-time position will work in the IASP office three days a week with the potential for remote work one additional day per week.

Position Description

• Utilizing the FileMaker database software to update and maintain records pertaining to IASP memberships, school memberships, and competition entries.
• Communicating and coordinating with vendors for academic programs and for conferences.
• Maintaining award inventories and ordering awards, plaques, and trophies for competitions and conferences.
• Assisting with the preparation of event materials for the Academic Competitions and for all conferences.
• Providing logistical support for the IASP Cheer Championship events.
• Assisting with IASP publications by utilizing digital tools and technology.
• Assisting with communications on registrations and recognition programs.
• Maintaining office supplies and calendars.
• Assisting with website updates.

Qualifications

• Applicants should be highly organized and able to prioritize multiple tasks while meeting program and event deadlines.
• Knowledge and experience with Microsoft Office Suite, Adobe Acrobat programs, and FileMaker is desired.Training is available as needed to enhance skill development.
• Knowledge of digital media tools for the production of print, audio, and video content.
• Excellent writing and communication skills.
• Light to moderate lifting is possible.

Schedule

• This part-time hourly position is designed to work in the IASP office Monday, Tuesday, and Thursday, with the potential for remote work on Wednesday or Friday.
• Daily schedule is 8:00 am – 3:00 pm ET