Administrative Assistant - Operating Room

Methodist Health System; Mansfield (TX); On-site; USD 38,000 - 52,000; Full time

Job summary

Methodist Mansfield Medical Center is seeking an Administrative Assistant to provide general office and secretarial support, including filing, reception, and word processing. The role supports the hospital's mission and strives to improve patient experience.

Requirements include a high school diploma, at least two years of related office experience, and strong communication skills. Proficiency in Microsoft Office and a minimum typing speed of 55 wpm are expected.

Qualifications

• High school diploma or equivalent required.
• 2 years of related office experience.
• Able to communicate effectively (oral and written). Also able to type at least 55 words per minute.

Responsibilities

• Generates accurate reports for management including graphs or merged documents when requested.
• Maintains accurate files and processes requests from other departments and customers; prepares files for off-site storage or scanning; tracks files outside the department.
• Maintains and orders office supplies and equipment; renews maintenance contracts.
• Responsible for purchase requisitions, check requests, and monitoring budget.
• Performs accurate data entry for databases, including time and attendance as requested.
• Performs secretarial and receptionist duties: greet visitors, answer calls, take messages, and coordinate meetings.
• Prepares and distributes department information; prepares minutes and other documents as requested.
• Communicate clearly and openly; build relationships; be accountable; improve patient experience; grow professionally; engage with a winning team.

Skills

Typing 55 wpm

Communication

Office experience

Education

High school diploma

Tools

Microsoft Office

Job description

Job Description

Your Job: Administrative Assistant professional provides general office and secretarial support services to include basic filing, reception, telephone, and word processing responsibilities. This Role Supports and promotes the vision, mission, and strategic plans of Methodist Health System Your Job Requirements:

• High school Diploma or Equivalent required
• 2 years of related office experience
• Able to professionally and effectively communicate (orally and in writing).
• Able to type at least 55 words per minute
• Intermediate to advanced level of proficiency in computer skills using Microsoft Office. Your Job Responsibilities:
• Generates accurate reports for management including utilization of graphs or merge of documents when requested.
• Maintains accurate files including facilitating requests for files made by other departments; where applicable, timely processing of files requested by customers or other third-parties; preparing files for off-site storage or scanning; and tracking files outside of the department.
• Maintains and orders office supplies and equipment. Renews maintenance contracts.
• Responsible for purchase requisitions, check requests, and monitoring budget.
• Performs accurate and efficient data entry for selected databases, including time and attendance as requested.
• Performs secretarial and receptionist duties including, but not limited to, assisting department leadership; answering department telephone and recording complete messages; collect, sort and distribute all incoming and outgoing mail; greet and assist department visitors; schedule and prepare materials as requested for meetings and appointments; schedule travel; coordinate meetings.
• Responsible for preparation, accuracy, and completeness of office communication including correspondence with other departments/individuals, preparation and distribution of minutes, and other documents as requested. Coordinate departmental meetings and other activities. Prepares and distributes department information to others as requested.
• Communicate clearly and openly
• Build relationships to promote a collaborative environment
• Be accountable for your performance
• Always look for ways to improve the patient experience
• Take initiative for your professional growth
• Be engaged and eager to build a winning team

Hours of Work

Days Of Week

Work Shift

Job Description

Your Job: Administrative Assistant professional provides general office and secretarial support services to include basic filing, reception, telephone, and word processing responsibilities. This Role Supports and promotes the vision, mission, and strategic plans of Methodist Health System Your Job Requirements:

• High school Diploma or Equivalent required
• 2 years of related office experience
• Able to professionally and effectively communicate (orally and in writing).
• Able to type at least 55 words per minute
• Intermediate to advanced level of proficiency in computer skills using Microsoft Office. Your Job Responsibilities:
• Generates accurate reports for management including utilization of graphs or merge of documents when requested.
• Maintains accurate files including facilitating requests for files made by other departments; where applicable, timely processing of files requested by customers or other third-parties; preparing files for off-site storage or scanning; and tracking files outside of the department.
• Maintains and orders office supplies and equipment. Renews maintenance contracts.
• Responsible for purchase requisitions, check requests, and monitoring budget.
• Performs accurate and efficient data entry for selected databases, including time and attendance as requested.
• Performs secretarial and receptionist duties including, but not limited to, assisting department leadership; answering department telephone and recording complete messages; collect, sort and distribute all incoming and outgoing mail; greet and assist department visitors; schedule and prepare materials as requested for meetings and appointments; schedule travel; coordinate meetings.
• Responsible for preparation, accuracy, and completeness of office communication including correspondence with other departments/individuals, preparation and distribution of minutes, and other documents as requested. Coordinate departmental meetings and other activities. Prepares and distributes department information to others as requested.
• Communicate clearly and openly
• Build relationships to promote a collaborative environment
• Be accountable for your performance
• Always look for ways to improve the patient experience
• Take initiative for your professional growth
• Be engaged and eager to build a winning team

Methodist Mansfield Medical Center is a 294-bed, full-service acute-care hospital serving North Texas and certified as an Advanced Primary Stroke and Heart Attack Center by The Joint Commission. We are proud to be the first hospital in DFW to earn two AMSN PRISM Awards for exemplary nursing practice.

We are committed to fostering an inclusive workplace where team members feel valued and supported. Our culture of excellence has earned national recognition, including:

• Magnet® designation for nursing excellence
• Becker’s Top 150 Places to Work in Healthcare (2023)
• Top 10 Military Friendly® and Military Spouse Friendly® Employer (2023)

With advanced technology, patient-centered design, and a new ninth operating room added in 2025, Methodist Mansfield delivers high-quality, innovative care across services including Level III Trauma, NICU, and Maternal Care.

Backed by more than 1,700 team members and 900 physicians, and actively engaged in our community, Methodist Mansfield is a place where your work matters—and your career can grow.