Administrative Assistant - Nuclear Power Group

Sargent & Lundy; Warrenville (IL); Hybrid; USD 49,000 - 72,000; Full time

Benefits offered by this job

Health Plans

Life Insurance

Disability Coverage

401(k)

Paid Time Off

Paid Holidays

Flexible Work Arrangements

Tuition Assistance

Bereavement Leave

Parental Leave

Employee Assistance Program (EAP)

Job summary

Sargent & Lundy is seeking an organized Administrative Assistant to support project teams with documentation, reports, scheduling, and office coordination in a hybrid work setting (3 days in office, 2 remote).

Responsibilities include preparing deliverables, maintaining equipment and supplies, onboarding new staff, taking meeting notes, and ensuring timely time entry and expense reporting, all while upholding accuracy and quality.

Qualifications

• High school diploma and one year of administrative experience.
• Excellent written and verbal communication, strong attention to detail.
• Proficiency with Microsoft Word, Excel, and PowerPoint.

Responsibilities

• Serve as focal point for administrative and documentation activities, scope, and budget of projects.
• Write and edit procedures, review calculations, and other project-related documents per requirements.
• Perform deliverable formatting reviews and gather information to generate reports.
• Prepare deliverable packaging for transmittal and storage, including drafting correspondence and data entry.
• Assist with onboarding new staff and coordinating training requirements and tracking.
• Attend project meetings, take notes, and track follow-up actions.
• Coordinate office space needs and schedule meetings via Outlook.

Skills

Communication skills

Typing 50+ wpm

Team player

Education

High school diploma

Tools

MS Office

Job description

We do not sponsor employees for work authorization in the U.S. for this position.

This position allows for a hybrid work schedule with a mix of work spent in office (3 days) and working remote from home (2 days).

Responsibilities Will Include, But Are Not Limited To

• Serve as the focal point for administrative and documentation activities, scope, and budget requirements of assigned projects
• Write and edit procedures, review calculations, and other project related documents in accordance with Sargent & Lundy's and/or client requirements
• Perform deliverable formatting reviews
• Gather the appropriate information to generate reports for the projects you have been assigned
• Prepare deliverable packaging (documents, calculations, drawings, etc.) for transmittal and document storage. This could include, drafting correspondence, data entry, copying and distribution, document tracking, and electronic filing
• Assist with onboarding new staff and coordinate training requirements and tracking
• Attend project meetings, assist with meeting notes, and track follow-up action items
• Coordinate office space needs
• Assist with time entry and prepare expense reports for approval
• Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories
• Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies
• Clerical support including mailing, scanning, and copying to project teams
• Provide real-time scheduling support by booking appointments/rooms and preventing conflicts utilizing Outlook Calendar
• Order lunch as needed for meetings

Qualifications

We do not sponsor employees for work authorization in the U.S. for this position.

Essential Skills And Experience

• This position requires a high school diploma (or equivalent) and one year of administrative experience.
• Prior experience should include working in a production environment, meeting established production and accuracy goals, with the ability to maintain focus on quality of details.
• Excellent communication skills (including writing and editing skills), keyboarding skills (50+ wpm), and proficiency in Microsoft Office: Word, Excel and PowerPoint.
• Candidate needs to be flexible, a team player, a self-starter and be open to occasional overtime.

Valued But Not Required Skills And Experience

• Some college level education in fields such as English, Writing or Journalism.
• Experience working in the Engineering and/or power industry field.
• Hold a Notary License

Technology & Innovation

Sargent & Lundy values the appropriate use of technology to improve how work gets done and deliver high-quality outcomes for our clients. Depending on the role, employees may use data, automation, artificial intelligence, and other digital tools to support research, analysis, engineering and design activities, workflow improvement, or other aspects of their work.

We value candidates who demonstrate an interest in learning and effectively using emerging technologies where relevant to their role. Employees remain accountable for their work and are expected to apply appropriate professional judgment and review when using technology-assisted tools.

Experience with AI, automation, programming, or similar technologies is valued where relevant but is not required unless specifically identified elsewhere in the job description.

About Sargent & Lundy

At Sargent & Lundy, we care about the health and well-being of our employees. Our commitment extends beyond the workplace, offering comprehensive healthcare plans and generous paid time off to support our team members in every aspect of their lives. We understand the importance of work-life balance, which is why we are proud to provide competitive, award-winning benefits. Our dedication to employee satisfaction has earned us the prestigious Top Workplaces Culture Excellence Award for compensation and benefits in 2022, 2023, and 2024.

Health & Wellness

Financial Benefits

Work-Life Balance

• Health Plans: Medical, Dental, Vision
• Life & Accident Insurance
• Disability Coverage
• Employee Assistance Program (EAP)
• Back-Up Daycare
• FSA & HSA
• 401(k)
• Pre-Tax Commuter Account
• Merit Scholarship Program
• Employee Discount Program
• Corporate Charitable Giving Program
• Tuition Assistance
• First Professional Licensure Bonus
• Employee Referral Bonus
• Paid Annual Personal/Sick Time (PST)
• Paid Vacation
• Paid Holidays
• Paid Parental Leave
• Paid Bereavement Leave
• Flexible Work Arrangements

Compensation Range

$49,089 - $71,853

Transparency Statement

Sargent & Lundy discloses compensation ranges that comply with all local and state regulations. The total compensation package for eligible positions will include a base salary or an hourly rate and a comprehensive benefits package, reflecting our commitment to rewarding performance and supporting the overall well-being of our employees. Individuals may also be eligible to participate in our yearly discretionary bonus.

Equal Opportunity

Sargent & Lundy is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, disability status, protected veteran status, or any protected status as defined by applicable law.