Administrative Assistant - M-F - 9AM-5PM - Florham Park, NJ

Atlantic Health; Florham Park (NJ); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Medical, Dental, Vision benefits

401(k) Retirement Plan

Paid Time Off

Job summary

Atlantic Health is seeking an administrative professional to complete patient registration in the electronic medical record, greet patients, and provide information during appointments.

You will schedule patients, edit clinician templates, handle calls, manage supplies, and support the Business Office. The role requires at least 1–2 years in healthcare administration and prefers familiarity with EHR systems.

Qualifications

• High School diploma/GED required, bachelor’s degree preferred
• Minimum of 1–2 years of administrative support experience, preferably in a healthcare or behavioral health setting
• Experience With Electronic Health Records (EHR) Systems Preferred
• Bilingual a plus

Responsibilities

• Schedules patients according to clinician/provider follow up timeline and availability
• Assists with editing scheduling templates for clinicians/providers
• Answers telephone calls in appropriate manner and responses according to requested need
• Greet patients and make them feel comfortable, both in person and over the phone
• Provides general information to individuals calling
• Takes inventory and orders office supplies
• Informs Business Office Supervisor of any barriers related to workflow
• Provides general support to visitors and provides information by answering questions and requests
• Monitor and order office supplies, ensuring adequate inventory for daily operations
• Performs other related duties as assigned
• Complete all mandatory AH trainings and competencies as assigned

Skills

Critical thinking

Decisive judgment

Self-motivation

Communication skills

Time management

Prioritization

Multi-tasking

MS Office

Reading comprehension

Independent work

Education

HS diploma or GED

Bachelor’s degree preferred

Tools

MS Word

Excel

Microsoft Teams

EHR systems

Job description

Job Description

Completes all tasks related to patient registration in electronic medical record including checking in patients for treatment, provide additional documentation required for patient appointments.

Job Description

Completes all tasks related to patient registration in electronic medical record including checking in patients for treatment, provide additional documentation required for patient appointments.

• Schedules patients according to clinician/provider follow up timeline and availability.
• Assists with editing scheduling templates for clinicians/providers.
• Answers telephone calls in appropriate manner and responses according to requested need.
• Greet patients and make them feel comfortable, both in person and over the phone
• Provides general information to individuals calling.
• Takes inventory and orders office supplies.
• Informs Business Office Supervisor of any barriers related to workflow.
• Provides general support to visitors and provides information by answering questions and requests.
• Monitor and order office supplies, ensuring adequate inventory for daily operations
• Performs other related duties as assigned.
• Complete all mandatory AH trainings and competencies as assigned

Qualifications

High School diploma/GED required, bachelor’s degree preferred

Minimum of 1–2 years of administrative support experience, preferably in a healthcare or behavioral health setting

Experience With Electronic Health Records (EHR) Systems Preferred

Bilingual a plus

Competencies -

• Requires critical thinking skills, decisive judgment, and the ability to work with minimal supervision.
• Excellent communications skills
• Excellent time management skills and the ability to prioritize work
• Strong organizational skills with the ability to multi-task
• Good working knowledge of Microsoft Office Suite including Word and Excel, and Microsoft Teams.
• Ability to read and interpret documents.
• Ability to work independently.

About Us

At Atlantic Health, our promise to our communities is; Anyone who enters one of our facilities will receive the highest quality care delivered at the right time, at the right place, and at the right cost. This commitment is also echoed in the respect, development and opportunities we give to our more than 22,000 team members. Headquarters in Morristown, New Jersey, we are one of the leading non-profit health care systems in the nation. Our facilities and sites of care include:

• Atlantic Health Morristown Medical Center, Morristown, NJ
• Atlantic Health Overlook Medical Center, Summit, NJ
• Atlantic Health Newton Medical Center, Newton, NJ
• Atlantic Health Chilton Medical Center, Pompton Plains, NJ
• Atlantic Health Hackettstown Medical Center, Hackettstown, NJ
• Atlantic Health Goryeb Children's Hospital, Morristown, NJ
• Atlantic Health CentraState Healthcare System, Freehold, NJ
• Atlantic Medical Group
• Atlantic Visiting Nurse
• Atlantic Mobile Health
• Atlantic Rehabilitation

We have more than 900 community-based healthcare providers affiliated through Atlantic Medical Group.

We Have Received Awards And Recognition For The Services We Have Provided To Our Patients, Team Members And Communities. Below Are Just a Few Of Our Accolades

• Chosen for 17 years by Fortune as one of the magazine’s “100 Best Companies to Work For.”
• Atlantic Health Morristown and Atlantic Health Overlook Named by Newsweek as two of the “World’s Best Hospitals” in 2026.
• Atlantic Health Morristown and Atlantic Health Overlook ranked within the top three hospitals in New Jersey by U.S. News & World Report’s 2025-2026 Best Hospital rankings.
• Atlantic Health scored four “A” grades by The Leapfrog Group in its Fall 2025 Hospital Safety Grades, performance measures reflecting errors, accidents, injuries and injections, as well as systems hospitals have in place to prevent harm.
• Atlantic Health Morristown and Atlantic Health Overlook are New Jersey's only hospitals to be named among America's 50 Best hospitals by Healthgrades in 2026.
• Named by Becker's Healthcare as one of the “165 Top Places to Work in Healthcare – 2026.
• Atlantic Health Morristown, Atlantic Health Overlook, Atlantic Health Chilton and Atlantic Health Newton all Forbes Top Hospitals for 2026.
• Named by Newsweek as one of America’s Greatest Workplaces for Inclusion & Diversity 2025.
• Atlantic Health rated LEVEL 9 - 2025 CHIME Digital Health Most Wired.

Morristown Medical Center is a nationally-recognized leader in cardiology and heart surgery, orthopedics, gynecology, geriatrics, gastroenterology and GI surgery, pulmonology and lung surgery, and urology.

We are the only hospital in New Jersey named one of America's '50 Best Hospitals' for six consecutive years by Healthgrades and one of the World's Best Hospitals by Newsweek. We were included on Becker's Healthcare 2020 list of “100 Great Hospitals in America”. In addition, Leapfrog recognized us with an “A” hospital safety grade - its highest - twelve consecutive times, and the Centers for Medicare and Medicaid Services awarded us again with its highest five-start rating in 2020.

Morristown Medical Center is a Magnet Hospital for Excellence in Nursing Service, the highest level of recognition achievable from the American Nurses Credentialing Center for facilities that provide acute care services. Our nonprofit hospital was also designated a Level I Regional Trauma Center by the American College of Surgeons and a Level II by the State of NJ.

Team Member Benefits

Atlantic Health offers a competitive and comprehensive Total Rewards package that supports the health, financial security, and well-being of all team members. Offerings vary based on role level (Team Member, Director, Executive). Below is a general summary, with role‑specific enhancements highlighted:

• Medical, Dental, Vision, Prescription Coverage (22.5 hours per week or above for full‑time and part‑time team members)
• Life & AD&D Insurance.
• Short‑Term and Long‑Term Disability (with options to supplement)
• 403(b) Retirement Plan: Employer match, additional non‑elective contribution
• PTO & Paid Sick Leave
• Tuition Assistance, Advancement & Academic Advising
• Parental, Adoption, Surrogacy Leave
• Backup and On‑Site Childcare
• Well‑Being Rewards
• Employee Assistance Program (EAP)
• Fertility Benefits, Healthy Pregnancy Program
• Flexible Spending & Commuter Accounts
• Pet, Home & Auto, Identity Theft and Legal Insurance

Note: In Compliance with the NJ Pay Transparency Act (effective Sunday, June 1, 2025), all job postings will include the hourly wage or salary (or a range), as well as this summary of benefits. Final compensation and benefit eligibility may vary by role and employment status and will be confirmed at the time of offer.

EEO STATEMENT

Atlantic Health, Inc. is an equal employment opportunity employer and federal contractor or subcontractor and therefore abides by applicable laws to protect applicants and employees from discrimination in hiring, promotion, discharge, pay, fringe benefits, job training, classification, referral, and other aspects of employment, on the basis of race, color, religion, sex (including pregnancy, gender identity and sexual orientation), national origin, citizenship status, disability, age, genetics, or veteran status.