Administrative Assistant, Litigation

Bousquet Holstein PLLC; City of Syracuse (NY); On-site; USD 37,000 - 45,000; Full time

Job summary

Bousquet Holstein PLLC in Syracuse, NY is seeking an experienced, full-time Administrative Assistant to support our Litigation Practice Group. The role involves providing litigation and administrative support to attorneys handling a wide range of matters.

Responsibilities include preparing, formatting, and revising legal documents; filing with state and federal courts; managing case files and calendars; coordinating depositions and hearings; and maintaining professional communication with

Qualifications

• Minimum of two years of experience as a Legal Secretary, Administrative Assistant, or similar legal support professional, preferably in a litigation practice.
• Strong commitment to client service, professionalism, and teamwork.
• Excellent written and verbal communication skills.
• Exceptional attention to detail, organizational skills, and follow-through.
• Ability to prioritize multiple tasks, manage deadlines, and adapt to changing priorities in a fast-paced environment.
• Ability to work independently, exercise sound judgment, and maintain strict confidentiality.
• Professional and compassionate demeanor when interacting with clients.
• Proficiency in Microsoft Office, including Word, Outlook, and Excel.

Responsibilities

• Assisting attorneys in the Litigation Practice Group with all phases of litigation matters.
• Assisting with case file management, ensuring accurate and timely documentation of all relevant information and correspondence.
• Preparing, formatting, proofreading, and revising legal documents, including pleadings, motions, petitions, discovery requests, correspondence, and settlement agreements.
• Preparing and filing documents with state and federal courts, including electronic filings.
• Coordinating and scheduling depositions, hearings, meetings, and other court-related proceedings.
• Maintaining calendars and monitoring deadlines to help ensure timely case management.
• Providing administrative support, including answering telephone calls, managing correspondence, and communicating professionally with clients, and courts.
• Collaborating effectively with attorneys, paralegals, and administrative staff to support the efficient delivery of legal services.
• Contributing to a positive, team-oriented environment by sharing knowledge, resources, and best practices.

Skills

Client service

Teamwork

Communication

Attention to detail

Organization

Multitasking

Confidentiality

Tools

Microsoft Word

Microsoft Outlook

Microsoft Excel

Job description

Bousquet Holstein PLLC is a full-service law firm serving individual and business clients through an interdisciplinary, team-based approach. The Firm was founded on a set of core beliefs, including a belief in the value of teamwork and respect for each individual's contribution.We are committed to fostering a diverse and inclusive workplace that reflects the communities in which our clients and employees live and work.

We are currently seeking an experienced, full-time Administrative Assistant to support our Litigation Practice Group. We encourage qualified candidates, including those from historically underrepresented groups in the legal profession, to apply.

Salary Range: $27.00 - $33.00 per hour, commensurate with experience.

Primary Responsibilities

The Administrative Assistant will provide litigation and administrative support to attorneys handling a wide range of matters, including trust and estate litigation, labor and employment disputes, and commercial and corporate litigation. Responsibilities include:

• Assisting attorneys in the Litigation Practice Group with all phases of litigation matters.
• Assisting with case file management, ensuring accurate and timely documentation of all relevant information and correspondence.
• Preparing, formatting, proofreading, and revising legal documents, including pleadings, motions, petitions, discovery requests, correspondence, and settlement agreements.
• Preparing and filing documents with state and federal courts, including electronic filings.
• Coordinating and scheduling depositions, hearings, meetings, and other court-related proceedings.
• Maintaining calendars and monitoring deadlines to help ensure timely case management.
• Providing administrative support, including answering telephone calls, managing correspondence, and communicating professionally with clients, and courts.
• Collaborating effectively with attorneys, paralegals, and administrative staff to support the efficient delivery of legal services.
• Contributing to a positive, team-oriented environment by sharing knowledge, resources, and best practices.

Qualifications

• Minimum of two years of experience as a Legal Secretary, Administrative Assistant, or similar legal support professional, preferably in a litigation practice.
• Strong commitment to client service, professionalism, and teamwork.
• Excellent written and verbal communication skills.
• Exceptional attention to detail, organizational skills, and follow-through.
• Ability to prioritize multiple tasks, manage competing deadlines, and adapt to changing priorities in a fast-paced environment.
• Ability to work independently, exercise sound judgment, and maintain strict confidentiality.
• Professional and compassionate demeanor when interacting with clients, including those experiencing stressful or sensitive situations.
• Proficiency in Microsoft Office, including Word, Outlook, and Excel.