Administrative Assistant - Level 3

0090 CORP-Corporate Office; United States; On-site; USD 56,000 - 93,000; Full time

Benefits offered by this job

Medical, Dental & Vision coverage

401k

Educational Assistance

Life Insurance

Employee Assistance Programs & Work/Li

Paid Time Off

Health & Wellness Resources

Employee Discounts

Flexible Schedules

Job summary

Northrop Grumman Space Systems seeks an Administrative Assistant - Level 3 in Redondo Beach, CA. The role supports leadership with travel, scheduling, and office operations in a sensitive environment requiring Top Secret clearance.

Ideal candidates will combine strong communication, organization, and coordination skills, with the ability to manage multiple tasks and collaborate across teams in a dynamic setting.

Qualifications

• High School diploma or equivalent and 4 years of admin experience.
• Active Top Secret clearance with a recent background investigation.
• Proficient with MS Office Suite and related tools.
• Experience coordinating travel and expense reports (Concur ideal).
• Ability to work on site full time in Redondo Beach, CA.

Responsibilities

• Make travel arrangements for international and domestic trips and prepare expense reports.
• Answer questions and solve problems related to office operations.
• Organize and deconflict schedules, meetings, and travel arrangements.
• Coordinate office workspace planning and ordering IT equipment.
• Support onboarding activities for new hires and assist with logistics.
• Interface with program personnel and customers, professionally representing the company.
• Process visit requests, badges and accounts forms.

Skills

Travel coordination

Organizational skills

Written and verbal communication

On-site work readiness

Education

Bachelor’s or Associate degree

Tools

MS Office Suite

Concur

Archibus

Smart-Buy

Job description

RELOCATION ASSISTANCE: No relocation assistance available CLEARANCE REQUIRED FOR START: Yes CLEARANCE TYPE: Top Secret TRAVEL: No

Description At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work — and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history.

Northrop Grumman Space Systems has an opening for an Administrative Assistant - Level 3 to join our team of qualified, diverse individuals.

This position will be located in Redondo Beach, CA, reporting to a program director within the Advanced Tactical Missions (ATM) business unit within the Space Systems Sector.

This role is a vital member of the leadership team, which by nature of the position involves high-level contacts and exposure to sensitive programs, new business, personnel, and technical information necessitating considerable use of tact, diplomacy, discretion, and judgment.

We are seeking an independent thinker with a track record of excelling in a dynamic, multi-faceted, and collaborative team-based environment. The position requires excellent communication skills, an ability to organize and prioritize tasks independently, strong office management and interpersonal skills, self-motivation, and the ability to collaborate in a team environment.

The selected candidate should have the ability to act with discretion and good judgment when handling or disseminating sensitive, confidential, or proprietary information.

Primary responsibilities of this role will include, but are not limited to:

• Make travel arrangements for international and domestic travel, prepare expense reports and maintain pertinent travel documentation.
• Answer questions and solve problems related to office operations and established policies and procedures.
• Organize, maintain, and deconflict schedules, meetings, and travel arrangements.
• Perform office functions, including (but not limited to): Setting up and maintaining files; Coordinate office workspace planning, ordering office equipment with the facilities and IT organizations; Maintaining and ordering supplies; Facilitates meeting/event functions, including (but not limited to): Arranging meetings and conferences; Supports setup and meeting logistics and conference room events; Support coordination and integration of meeting material from team; Support event planning and catering, such as meal planning, ordering food from caterers, delivering food, clean up and expensing; Support onboarding activities for new hires including but not limited to seating arrangement, ordering of IT hardware; Collaborate with administrative professionals in related organizations, as appropriate; Gathering, compiling, and reporting on information relevant to organization, and for inputs into newsletters, communications, and collaboration platforms; Interface and communicate with all levels of program personnel and customers, professionally representing the corporation and organization; Process visit requests, badges and accounts forms.

This position is contingent upon the candidate obtaining final clearances and program access(es) within a reasonable period of time as determined by the company. Continued employment thereafter will be subject to maintenance of the level of clearance and program access required for the position in the future.

Basic Qualifications

• High School diploma or equivalent AND minimum of 4 years additional education and/or experience as an administrative assistant or performing administrative related work.
• Active U.S. Government Top Secret clearance or higher that has a background investigation completed within the last 5 years or currently enrolled in continuous evaluation prior to start.
• Strong written and verbal communication and collaboration skills with proven success in organizing, prioritizing, and completing assigned responsibilities independently.
• Experience coordinating travel arrangements and processing expense reports (using Concur or similar).
• Must be proficient with MS Office Suite (Word, Teams, PowerPoint, Outlook).
• Ability to organize, maintain, and deconflict schedules, meetings, and travel arrangements.
• Ability to work on site full time in Redondo Beach, CA.

Preferred Qualifications

• Bachelor’s or Associate degree.
• Proficiency with Concur (or similar) travel and expense reporting system.
• Proficiency with Archibus (or similar) workspace planning system.
• Proficiency with Smart-Buy (or similar) purchasing system.
• Proficiency in managing and synchronizing calendars between unclassified and classified environments.
• Proficiency in Outlook to maintain busy calendars for multiple staff members and coordinate meetings, including customer visits, over a variety of locations and facilities.
• An exceptional team player, interface well at all levels in the organization, be collaborative, proactive, well-organized, detail oriented, and adaptable with the ability to juggle multiple tasks, changing needs, and competing priorities across a geographically dispersed team.
• This position is contingent upon the candidate obtaining final clearances and program access(es) within a reasonable period of time as determined by the company. Continued employment thereafter will be subject to maintenance of the level of clearance and program access required for the position in the future.

Working at Northrop Grumman is more than just a paycheck. We offer a comprehensive Total Rewards and benefits package designed to help you thrive at work and in life. For more information on our Total Rewards package, please visit our Total Rewards site: Northrop Grumman Total Rewards. As a full-time employee of Northrop Grumman, you are eligible for:

• Medical, Dental & Vision coverage
• 401k
• Educational Assistance
• Life Insurance
• Employee Assistance Programs & Work/Life Solutions
• Paid Time Off
• Health & Wellness Resources
• Employee Discounts
• Flexible Schedules: For example, the ability to work a 9/80 work schedule, which allows an employee to work a nine-hour day Monday through Thursday and take every other Friday off of work.
• For more details, please view Northrop Grumman Benefits.

Primary Level Salary Range: $56,000.00 - $93,400.00 The above salary range represents a general guideline; however, Northrop Grumman considers a number of factors when determining base salary offers such as the scope and responsibilities of the position and the candidate's experience, education, skills and current market conditions. Depending on the position, employees may be eligible for overtime, shift differential, and a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business.

Northrop Grumman is an Equal Opportunity Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO and pay transparency statement, please visit http://www.northropgrumman.com/EEO.

U.S. Citizenship is required for all positions with a government clearance and certain other restricted positions.

Existing Applicants: Need to update your contact information or email address? Once logged in, click on Candidate Home in the upper right corner and scroll to the bottom of that screen to see buttons for: Update Contact information to update your legal name, address, and phone number Edit Account Settings to edit your email address.

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We are a pioneering company. With careers across all areas: air, cyber, land, sea and space – our 90,000 employees work as one to defend and define the future. Northrop Grumman careers and internships are as varied as your interests, with a lifetime of potential that will give you every opportunity to do your best work. Working together with people from many backgrounds, personal passions and disciplines, we share a drive to push the boundaries of science, technology and engineering to meet the ever evolving needs of our customers worldwide.