Administrative Assistant, Legal and Compliance

Motorola Solutions; Los Angeles (CA); On-site; USD 43,050 - 49,676; Full time

Benefits offered by this job

Incentive Bonus Plans

Medical, Dental, Vision benefits

401K with Company Match

Paid Time Off Packages

Employee Stock Purchase Plan

Job summary

Motorola Solutions is seeking an Administrative Assistant for Legal and Compliance based in Los Angeles, CA. This hybrid position requires managing complex scheduling, travel logistics, and expense tracking for the Director of Legal.

Qualified candidates will have a Bachelor's degree and 3+ years of administrative experience in a fast-paced environment. Strong attention to detail, problem-solving capabilities, and proficiency in Google Workspace are essential. A competitive hourly rate of $31.25 - $36.06 is offered.

Qualifications

• 3+ years of experience as an Administrative Assistant in a high-growth environment.
• Proactive with strong judgment and the ability to work independently.
• Must be a U.S. Person (Citizen or Permanent Resident) due to federal contracts.

Responsibilities

• Manage complex calendars for the Director of Legal.
• Coordinate travel logistics for business trips.
• Handle expense tracking and administrative documentation.

Skills

Detail-oriented

Problem-solving

Communication

Proficiency in Google Workspace

Confidentiality

Education

Bachelor's degree in business administration or a related field

Job description

Company Overview

At Motorola Solutions, we believe that everything starts with our people. We are a global close‑knit community, united by the relentless pursuit to help keep people safer everywhere. We build and connect technologies to help protect people, property and places. Our solutions foster the collaboration that is critical for safer communities, schools, hospitals, businesses and ultimately, nations. Connect with a career that matters, and help us build a safer future.

Department Overview

Silvus Technologies, a leading provider of advanced MANET and MIMO communications systems, is reshaping mesh network technology for mission‑critical applications on the ground, in the air and at sea. Its battle‑proven StreamCaster family of MANET radios and proprietary MN‑MIMO waveform provides the vital communications link for defense, law enforcement and public safety agencies worldwide, and in the toughest operational environments. With deep roots in DARPA research, Silvus develops world‑class advanced communications technologies that are reshaping the tactical communications landscape. Silvus is a wholly owned subsidiary of Motorola Solutions.

Job Description

Would you like to join an incredibly talented group of people, doing very challenging work, with the prime directive of "Keeping Our Heroes Connected"?

THE OPPORTUNITY

Silvus is seeking an Administrative Assistant for Legal and Compliance who will report to the Director of Legal. The successful individual provides dedicated administrative and operational support to the Director of Legal and the broader Legal and Compliance team, managing complex scheduling, travel, expenses, and cross‑functional coordination in a fast‑moving environment.

This position is based at Silvus Technologies' headquarters in the heart of vibrant West Los Angeles, CA, and is on a hybrid schedule. A minimum of three days onsite per week is expected. On‑site days are Mondays, Wednesdays, and Thursdays.

ROLE AND RESPONSIBILITIES

• Manage complex calendars and scheduling for the Director of Legal and other Legal and Compliance team members, including protecting time and minimizing scheduling friction.
• Coordinate domestic and international travel, itineraries, and logistics for business trips, meetings, and external engagements.
• Manage expense tracking, reconciliation, and administrative documentation with a high degree of accuracy.
• Partner with internal and external stakeholders such as finance, engineering, and vendors to support documentation, signatures (notary), and operational follow‑through.
• Handle a wide range of administrative and ad hoc support tasks, including stepping in wherever needed to keep day‑to‑day operations running smoothly.
• Use all computer programs relevant to the position to support the development of a centralized contract repository, presentations, tracking and charting metrics data, and to perform data entry.
• Perform other related duties of which the above are representative.

REQUIRED QUALIFICATIONS

• Bachelor's degree in business administration, communications, or a related field
• 3+ years of experience as an Administrative Assistant in a fast‑paced, high‑growth startup or similarly dynamic environment.
• Highly responsive, resourceful, and quick to learn, with strong problem‑solving skills and a demonstrated growth mindset.
• Exceptionally detail‑oriented and execution‑focused, with the ability to deliver high‑quality work and earn trust quickly.
• Strong judgment and discretion, with the ability to operate independently while knowing when to elevate or seek input.
• Maintain confidentiality with sensitive information.
• Able to move quickly with a strong sense of urgency and ownership.
• Advanced proficiency in Google Workspace applications.
• Must be a U.S. Person (U.S. Citizen, or U.S. Permanent Resident) due to clients under U.S. federal contracts.
• All employment is contingent upon the successful clearance of a background check and drug test.

PREFERRED KNOWLEDGE, SKILLS, AND ABILITIES

• Contracting and Document control – demonstrated ability to manage high‑volume, detailed sensitive legal workflows.
• Ability to maintain and manage schedules: tracking obligations, expirations and compliance documentation.
• Cross‑functional communication and business judgment – communicate clearly and concisely with non‑legal stakeholders.
• Ability to triage requests, prioritize them based on business impact and exercise keen judgment to elevate issues appropriately.

WORKING CONDITIONS AND PHYSICAL REQUIREMENTS

• Office environment.
• Lift up to 20 lbs.

COMPENSATION

$31.25 - $36.06 / hourly

The pay range is NOT a guarantee. It is based on market research and peer data and will vary depending on the candidate's experience and qualifications.

BENEFITS

• Incentive Bonus Plans
• Medical, Dental, Vision benefits
• 401K with Company Match
• 10 Paid Holidays
• Generous Paid Time Off Packages
• Employee Stock Purchase Plan
• Paid Parental & Family Leave
• and more!

EEO Statement

Motorola Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion or belief, sex, sexual orientation, gender identity, national origin, disability, veteran status or any other legally‑protected characteristic.

We are proud of our people‑first and community‑focused culture, empowering every Motorolan to be their most authentic self and to do their best work to deliver on the promise of a safer world. If you'd like to join our team but feel that you don't quite meet all of the preferred skills, we'd still love to hear why you think you'd be a great addition to our team.

We're committed to providing an inclusive and accessible recruiting experience for candidates with disabilities, or other physical or mental health conditions. To request an accommodation, please complete this Reasonable Accommodations Form so we can assist you.