Administrative Assistant, KIVI - Boise, ID

KSHB / KMCI / The EW Scripps Company; Boise (ID); Vor Ort; USD 42.000 - 68.000; Vollzeit

Zusammenfassung

KIVI in Boise, Idaho is seeking an experienced administrative professional to provide advanced, confidential support to the general manager or department head. This role demands discretion, proactive thinking, and the ability to manage competing priorities.

You will prepare advanced business documents, assist on special projects, maintain records, coordinate calendars and travel, and draft minutes. A strong background in office software and professional communication is essential to help

Qualifikationen

• Associates degree in related discipline or equivalent years of experience preferred
• Specialized training/certification may be required
• Generally, 5+ years of experience in related area of responsibility

Aufgaben

• Prepare advanced business presentation documents and spreadsheets.
• Assist in special projects, perform research and maintain records.
• Compose correspondence, based on the general knowledge of the manager’s view, about administrative matters and general office policies for manager’s approval.
• Prepare recurring reports independently for signature.
• Answer the phone, provide information and receive information concerning matters related to the department.
• Schedule and maintain calendar of appointments, meetings and travel itineraries, coordinate related arrangements, and arrange for meeting rooms.
• Anticipate and prepare materials needed by the manager for conferences, correspondence, appointments, meetings, telephone calls, etc.
• Prepare and distribute minutes from meetings.
• Establish and maintain a variety of files and records.
• May be required to take and transcribe dictation.
• Perform other duties as assigned.

Kenntnisse

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Secretarial/administrative support

Discretion and confidentiality

Time management

Communication skills

Ausbildung

Associate degree or equivalent experience

Specialized training/certification (administrative)

Tools

Microsoft Office Suite

Jobbeschreibung

Are you an organizational powerhouse who thrives on keeping things running smoothly behind the scenes? KIVI is looking for a highly experienced, detail-driven administrative professional to provide advanced, confidential support to our general manager or department head. This is a role where your expertise, discretion, and proactive mindset will directly shape the effectiveness of station leadership — and make a real impact on how we operate every single day. If you bring broad administrative knowledge, a collaborative spirit, and the ability to juggle competing priorities without missing a beat, we want to hear from you.

WHAT YOU’LL DO:

• Prepare advanced business presentation documents and spreadsheets.
• Assist in special projects, perform research and maintain records.
• Compose correspondence, based on the general knowledge of the manager’s view, about administrative matters and general office policies for manager’s approval.
• Prepare recurring reports independently for signature.
• Answer the phone, provide information and receive information concerning matters related to the department.
• Schedule and maintain calendar of appointments, meetings and travel itineraries, coordinate related arrangements, and arrange for meeting rooms.
• Anticipate and prepare materials needed by the manager for conferences, correspondence, appointments, meetings, telephone calls, etc.
• Prepare and distribute minutes from meetings.
• Establish and maintain a variety of files and records.
• May be required to take and transcribe dictation.
• Perform other duties as assigned.

WHAT YOU’LL NEED:

• Associates degree in related discipline or equivalent years of experience preferred
• Specialized training/certification may be required
• Generally, 5+ years of experience in related area of responsibility

WHAT YOU’LL BRING:

• Three to five years related experience and/or equivalent combination of experience and training in the professional discipline of the department.
• Proficiency with various software programs including Microsoft Outlook, Word, Excel, and PowerPoint for Windows.
• Above average knowledge of general office practice and business etiquette.
• Ability to balance multiple priorities and to work under tight deadlines while providing consistent and professional service.
• Ability to perform secretarial and clerical duties with speed and accuracy without immediate and constant supervision.
• Good knowledge of business correspondence composition.
• Accurate and efficient typing skills.
• Possess above average interpersonal and communication skills and the ability to maintain good working relationships with all co-workers.
• Possess above average organizational skills including attention to detail and follow through.
• Maintain complete confidentiality, possess a professional demeanor, and exercise discretion at all times.
• Be able to work overtime as needed, often with little notice.
• Must be able to lift up to 50 pounds.

WHERE YOU’LL LIVE, WORK, AND PLAY: Boise is one of the West’s most livable and fastest-growing cities, offering a rare combination of big-city amenities and easy access to the great outdoors. The Boise River Greenbelt winds through the heart of the city, giving residents a scenic corridor for biking, running, and walking year-round. Bogus Basin Mountain Recreation Area sits just 16 miles from downtown, delivering skiing and snowboarding in the winter and hiking and mountain biking in the summer. Whether you’re into river rafting, fly fishing, or simply exploring the trails of the Boise Foothills, adventure is never far from your front door.

Downtown Boise is a thriving hub of culture, cuisine, and community. The famous Basque Block celebrates the city’s unique Basque heritage with authentic restaurants, a cultural center, and lively festivals. The local food and craft beverage scene is booming, with award-winning restaurants, farm-to-table eateries, and a growing number of craft breweries and cideries. The annual Treefort Music Festival draws music fans from across the country, and the Boise Contemporary Theater, Treefort, and the Boise Philharmonic give the city a rich arts presence.

Boise is also a proud college sports town, home to Boise State University and the iconic blue turf of Albertsons Stadium. The city consistently earns recognition for its quality of life, safety, and economic opportunity, attracting professionals from across the country who want the energy of a growing metro without sacrificing affordability or a sense of community. It’s a place where people put down roots — and love every minute of it.

SCRIPPS’ COMMITMENT TO A CULTURE THAT CREATES CONNECTION:

At Scripps, we are committed to a culture that reflects the audiences and communities we serve.We are intentional about creating anenvironmentwhereemployees, our audiences and other stakeholders feel valued and inspiredto reach their full potential and create connections. To successfully deliver on this commitment, we must understand and reflect the values and perspectives those around us embody. That process begins by looking inward to build and celebrate a respectful workplace where everyone feels a sense of belonging and connection. By continuing to cultivate an environment where all employees have a fair chance to succeed, are included, valued, and seen, we will strengthen the connections that drive positive business impact and align with our core purpose.

ABOUT SCRIPPS:

The E.W. Scripps Company (NASDAQ: SSP) is a diversified media company focused on creating connection. As one of the nation’s largest local TV broadcasters, Scripps serves communities with quality, objective local journalism and operates a portfolio of more than 60 stations in 40+ markets. Scripps reaches households across the U.S. with national news outlet Scripps News and popular entertainment brands ION, ION Plus, ION Mystery, Bounce, Grit and Laff. Scripps is the nation’s largest holder of broadcast spectrum. Scripps Sports serves professional and college sports leagues, conferences and teams with local market depth and national broadcast reach of up to 100% of TV households. Founded in 1878, Scripps is the steward of the Scripps National Spelling Bee and its longtime motto is: “Give light and the people will find their own way.”

As an equal employment opportunity employer, The E.W. Scripps Company and its affiliates do not discriminate in its employment decisions on the basis of race, sex, sexual orientation, transgender status, gender, color, religion, age, genetic information, medical condition, disability, marital status, citizenship or national origin, and military membership or veteran status, or on any other basis which would be in violation of any applicable federal, state or local law. Furthermore, the company will make reasonable accommodations for qualified individuals with known disabilities unless doing so would result in an undue hardship for the company.