Administrative Assistant, Kings Inn Family Shelter

CAMBA; New York (NY); On-site; USD 38,000 - 40,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

403(b) retirement plan with employer match

Paid time off

Paid holidays

Job summary

A community service organization in New York is seeking an Administrative Assistant for its Kings Inn Family Shelter. The role involves managing office tasks, maintaining client confidentiality, and providing support to upper management. Candidates should have a Bachelor's degree and two years of relevant experience, with bilingual English and Spanish preferred. The position offers a salary of $38,000-$40,000 annually and a comprehensive benefits package.

Qualifications

• Two years of relevant experience required.
• Experience with office equipment maintenance is a plus.

Responsibilities

• Maintain professional relationships with clients and ensure confidentiality.
• Greet visitors, determine the nature of business, and announce visitors.
• Coordinate and schedule meetings, prepare agendas, and reserve rooms.
• Provide purchasing support and manage office supplies.

Skills

Bi-lingual English and Spanish

Professional communication

Data entry

Office management

Education

Bachelor's Degree in a related field

Job description

Overview

Administrative Assistant, Kings Inn Family Shelter

Join to apply for the Administrative Assistant, Kings Inn Family Shelter role at CAMBA.

Who We Are: CAMBA is a community of staff, volunteers, clients, donors, neighbors and partners who work together to build an inclusive New York City, where all children and adults have access to the resources and supports they need to thrive. CAMBA offers more than 180 integrated programs in Education & Youth Development, Family Support, Job Training & Employment Support Services, Health, Housing, and Legal Services. CAMBA serves a diverse cross section of New Yorkers and reaches almost 80,000 individuals and families.

CAMBA’s Kings Inn Family Shelter is funded by the New York City Department of Homeless Services and provides a supportive, structured therapeutic, safe, and drug-free environment. The facility offers comprehensive case management services to families in a transitional residence program for homeless families.

Position

Position: Administrative Assistant

Reports To: Assistant Program Manager

What the Administrative Assistant Does

• Maintain professional relationships with clients and client confidentiality
• Practice Universal Precautions/Standard Protocol & Procedures
• Comply with Federal, State, City and CAMBA security and privacy policies to protect health information
• Greet visitors/clients, determine the nature of business, and announce visitors to appropriate personnel
• Provide callers with answers to questions about the organization (address, fax, directions, etc.)
• Compose, type and send general correspondence, memos, reports and marketing materials
• Copy, collate and file correspondence and various documents weekly
• Organize and maintain filing system(s)
• Coordinate and schedule meetings, conference calls, prepare agendas, and reserve meeting rooms
• Record, type and distribute minutes of meetings
• Enter data into automated management information system
• Ensure agency forms, staff directory, and profiles are updated weekly
• Ensure fax and copy machines are in working condition
• Monitor, troubleshoot, and track office equipment maintenance issues
• Schedule all office equipment repairs and servicing as needed
• Prepare, submit and track MIS requests for assistance
• Post, monitor and secure information on all employee and/or client bulletin boards
• Collect and track employee time and attendance/vacation/comp-time and record into log
• Provide purchasing/procurement support (reconcile purchase orders and invoices)
• Order, receive, track, store and distribute office supplies
• Assist with the audit of all employees time and attendance data
• Deliver all employee time sheets to the fiscal department
• Coordinate and assign clients/staff mail boxes as needed
• Receive, sort, distribute, re-route client/former client/staff mail and maintain client mail-log daily
• Prepare and post mail-list daily and inform supervisor of gaps in the posting schedule weekly
• May facilitate, monitor and log client’s business phone usage
• May coordinate, plan and participate in special events
• May provide administrative support to upper management staff (EVP, SVP, VP, SPD, PD, APD, SPM, PM)
• May arrange and coordinate travel schedules and reservations, and prepare travel vouchers
• May update appointment calendars
• Tasks may be modified, expanded and/or assigned over time

Minimum Education/Experience

• Bachelor’s Degree (B.A.) in a related field
• Two years of relevant experience

Other Requirements

• If off-site or school-based, may require: Dept. of Health, Dept. of Education fingerprint clearance; doctor’s note certifying good health; proof of negative TB test; and State Central Registry (SCR) clearance
• If off-site or school-based, ability to maintain SCR clearance and fingerprint clearance throughout the duration of employment
• Bi-lingual English and Spanish

Compensation

$38,000-$40,000 annually

When salary ranges are listed, the range represents the low and high end for the applicable position and program. The salary offered will be based on factors including experience, education, budget and program size, internal equity, skills and other factors required for the position and organization.

Benefits

CAMBA offers a comprehensive benefits package including health insurance, dental insurance, 403(b) retirement plan with employer match, paid time off, and paid holidays.

CAMBA is an Equal Opportunity Employer. We value a diverse workforce and inclusive workplace. People of color, people with disabilities, and lesbian, gay, bisexual, and transgender people are encouraged to apply. We consider all applicants without regard to race, color, religion, creed, gender, gender identity, gender expression, national origin, age, disability, socio-economic status, marital or veteran status, pregnancy status or sexual orientation.

Note

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