Administrative Assistant IV - Loss Prevention

TJX; Framingham (MA); On-site; USD 25,000 - 39,000; Full time

Benefits offered by this job

401(k) match

Medical/dental/vision

HSA

Health care FSA

Life insurance

Short/long-term disability

Paid holidays/vacation /sick/bereave/父

EAP

Tuition reimbursement

Scholarship program

Adoption/surrogacy assistance

Smoking cessation

Child care/cell phone discounts

Pet/legal insurance

Credit union

Referral bonuses

Job summary

TJX Companies in Framingham, MA is seeking an experienced Administrative Assistant to support the Senior VP of Loss Prevention and the LP leadership team. You will manage complex calendars, coordinate domestic and international travel, prepare meetings and materials, and handle confidential information with discretion.

This role requires strong organization and excellent communication within a fast-paced corporate environment.

Qualifications

• Minimum of 2 years of experience managing complex calendars, scheduling meetings, coordinating travel arrangements, and processing expense reports.
• Advanced proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel, Word, Teams).
• Excellent written and verbal communication with strong customer service orientation.
• Ability to manage multiple priorities in a fast-paced corporate environment.

Responsibilities

• Provides comprehensive administrative support for the Senior Vice President of Loss Prevention and other LP leaders.
• Manages complex executive calendars, prioritizes appointments, meetings, travel, and commitments; screens communications for timely follow-up.
• Coordinates domestic and international travel, itineraries, accommodations, transportation and expense reporting.
• Prepares agendas, presentations, reports, materials, and follow-up items for meetings.
• Handles confidential communications and sensitive information with discretion.
• Supports department operations, coordinates projects, and partners with cross-functional teams to drive initiatives.
• Ensures timely completion of administrative deliverables and aids payroll-related processes for non-exempt staff.

Skills

Calendar management

Travel planning

Expense reports

Communication

Discretion

Tools

Microsoft Office

Job description

At TJX Companies, every day brings new opportunities for growth, exploration, and achievement. You'll be part of our vibrant team that embraces diversity, fosters collaboration, and prioritizes your development. Whether you're working in our four global Home Offices, Distribution Centers or Retail Stores-TJ Maxx, Marshalls, Homegoods, Homesense, Sierra, Winners, and TK Maxx, you'll find abundant opportunities to learn, thrive, and make an impact. Come join our TJX family-a Fortune 100 company and the world's leading off-price retailer.

Job Description

• Provides comprehensive administrative support for the Senior Vice President of Loss Prevention and other key members of the LP leadership team.
• Managers and maintains complex executive calendar, prioritizing appointments, meetings, travel, and business commitments; screens and prioritizes communications to ensure timely follow-up on critical items.
• Coordinates domestic and international travel arrangements, including itineraries, accommodations, transportation and expense reporting.
• Coordinates meetings and prepares agendas, presentations, reports, meeting materials, and follow-up action items.
• Manages confidential communications, reports, and sensitive business information with the highest level of discretion.
• Supports department operations, including supply ordering, team events, and administrative processes; partners with field and cross-functional teams to coordinate projects and leadership initiatives.
• Engages appropriate business partners to resolve issues and facilitate efficient workflow across departments.
• May provide functional guidance and training to administrative and support staff within the division.
• Analyzes operating practices and recommends or implements process improvements, systems, and procedures to enhance efficiency.
• Organizes and maintains department files, records, and administrative systems.
• Oversees and monitors administrative projects and ensures timely completion of deliverables.
• Administers timekeeping processes and supports payroll activities for department non-exempt associates.
• Provides back-up support to other Adminstrative professionals during vacations, leaves, and other absences.
• Completes special projects and performs other duties as assigned.

Who We Are Looking For

• Previous administrative experience in a corporate environment preferred.
• Minimum of 2 years of experience managing complex calendars, scheduling meetings, coordinating travel arrangements, and processing expense reports.
• Excellent written and verbal communication skills with strong customer service orientation.
• Proven ability to manage multiple priorities simultaneously and adapt quickly to changing business needs.
• Strong interpersonal skills with the ability to build relationships and collaborate effectively with team members, business partners and other administrative professionals.
• Exceptional organizational and administrative skills with strong attention to detail and ability to thrive in a fast-paced environment.
• Demonstrated ability to handle highly confidential and sensitive information with discretion and professionalism.
• Positive attitude with a willingness to learn, take direction well and contribute as a team player.
• Strong focus, initiative, and follow-through with the ability to work independently and manage competing demands.
• Resourceful problem-solver who leverages relationships and available resources to resolve issues efficiently.
• Advanced proficiency in Microsoft Office Suite, including Outlook, PowerPoint, Excel, Word, and Teams.

Benefits

• Associate discount
• 401(k) match
• medical/dental/vision
• HSA
• health care FSA
• life insurance
• short/long-term disability
• paid holidays/vacation /sick/bereavement/parental leave
• EAP
• incentive programs for management
• auto/home insurance discounts
• tuition reimbursement
• scholarship program
• adoption/surrogacy assistance
• smoking cessation
• child care/cell phone discounts
• pet/legal insurance
• credit union
• referral bonuses

All benefits are subject to applicable plan or program terms (including eligibility terms) and may change from time to time.

Contact your TJX representative for more information.

In addition to our open door policy and supportive work environment, we also strive to provide a competitive salary and benefits package.

TJX considers all applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, gender identity and expression, marital or military status, or based on any individual's status in any group or class protected by applicable federal, state, or local law.

TJX also provides reasonable accommodations to qualified individuals with disabilities in accordance with the Americans with Disabilities Act and applicable state and local law.

Address: 770 Cochituate Rd

Location: USA Home Office Framingham MA 770 Cochituate Rd