Administrative Assistant IV

Xcel Energy Inc; Minneapolis (MN); On-site; USD 41,000 - 50,000; Full time

Benefits offered by this job

Spot On Bonus

Medical/Pharmacy Plan

Dental

Vision

Life Insurance

401(k) plan

PTO

Holidays

Parental Leave

Transit programs

Job summary

Xcel Energy Inc. is seeking an experienced administrative professional to support a leader with confidential, varied duties, taking initiative to relieve the leader’s workload and keep operations running smoothly.

You will design and edit reports, coordinate travel, schedule meetings, prepare presentations, greet visitors, and collaborate with enterprise teams to ensure accurate data and efficient office procedures.

Qualifications

• Associates Degree or equivalent with a professional office cert.
• Minimum five years of administrative experience.
• Proficient in word processing, spreadsheets, presentations, and databases.

Responsibilities

• Support leadership event planning and execution.
• Design, create, edit reports and analyze data for leadership.
• Interface with enterprise departments and executives.
• Handle confidential matters with initiative and discretion.
• Coordinate travel, schedules and meetings for the department.

Skills

Office software proficiency

Communication

Education

Associates Degree

Professional Office Management Certification

Tools

SAP

Workday

Job description

Are you looking for an exciting job where you can put your skills and talents to work at a company you can feel proud to be a part of? Do you want a workplace that will challenge you and offer you opportunities to learn and grow? A position at Xcel Energy could be just what you’re looking for.

Position Summary

Performs a wide variety of administrative support services for leader. Handles details and assignments of a confidential and complex nature. Handles details and assignments of a routine nature within agreed upon limits using established guidelines and procedures. Relieves leader of administrative duties. Exercises independent judgment and initiative within agreed upon limits.

Essential Responsibilities

• Support leadership event planning and execution (e.g., executive retreats, quarterly business reviews).
• Design, create, edit research and analyze various reports, charts and graphs. Communicate results with the leader and department direct reports.
• Interface with enterprise departments, executives and executive assistants.
• Handle highly confidential matters. Take action during leader’s absence from office and exercise own initiative and judgment to see that matters requiring attention are referred to the delegated authority or handled effectively.
• Coordinate and develop presentations, create and edit correspondence and other documents. Conduct special projects requiring research and report development. Research may require collection and analysis of data to make recommendations.
• Greet and direct customers and visitors, answer routine questions and direct to appropriate personnel. Maintain confidential files, expense reports, time records. Assimilate data and information from various sources for the department. Check data input for accuracy and correct errors.
• Identify computer applications to perform required duties in the most effective manner such as statistical reports, tracking systems, presentations, and word documents.
• Arrange schedules and make appointments for leader. Coordinate travel arrangements and meetings for the department. Manage travel and expense reporting for CM&C leadership team. Process CM&C timekeeping.
• Develop and provide training in areas of office expertise. Design and administer office procedures. Evaluate and revise procedures as necessary to improve office efficiency.

Minimum Requirements

- Requires Associates Degree, Professional Office Management Certification or equivalent and five plus years of experience.

- Requires a broad knowledge of department operations and policies.

- Proficient in the use of computer applications including word processing, spreadsheet, presentation, graphic and database applications.

Preferred Requirements

• Experience with SAP applications (e.g., vendor and invoice processing, Concur travel, Concur expenses, UKG timekeeping)
• Experience with Workday time and personnel management application

As a leading combination electricity and natural gas energy company, Xcel Energy offers a comprehensive portfolio of energy-related products and services to 3.4 million electricity and 1.9 million natural gas customers across eight Western and Midwestern states. At Xcel Energy, we strive to be the preferred and trusted provider of the energy our customers need. If you’re ready to be a part of something big, we invite you to join our team.

All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Individuals with a disability who need an accommodation to apply please contact us at [e-mail].

Non-BargainingThe anticipated starting base pay for this position is: $30.00 to $36.00 per hour

Benefits

• Spot On Bonus
• Medical/Pharmacy Plan
• Dental
• Vision
• Life Insurance
• Dependent Care Reimbursement Account
• Health Care Reimbursement Account
• Health Savings Account (HSA) (if enrolled in eligible health plan)
• Limited-Purpose FSA (if enrolled in eligible health plan and HSA)
• Transportation Reimbursement Account
• Short-term disability (STD)Long-term disability (LTD)
• Employee Assistance Program (EAP)
• Fitness Center Reimbursement (if enrolled in eligible health plan)
• Tuition reimbursement
• Transit programs
• Employee recognition program
• Pension
• 401(k) plan
• Paid time off (PTO)
• Holidays
• Volunteer Paid Time Off (VPTO)
• Parental Leave

Benefit plans are subject to change and Xcel Energy has the right to end, suspend, or amend any of its plans, at any time, in whole or in part.

In any materials you submit, you may redact or remove age-identifying information including but not limited to dates of school attendance and graduation.You will not be penalized for redacting or removing this information.

Deadline to Apply: 09/04/26

EEO is the Law | EEO is the Law Supplement | Pay Transparency Nondiscrimination | Equal Opportunity Policy (PDF) | Employee Rights (PDF)

All Xcel Energy employees and contractors share responsibility for protecting the company's information and systems by adhering to cybersecurity policies, standards, and best practices, recognizing that cybersecurity is everyone's responsibility.

ACCESSIBILITY STATEMENT

Xcel Energy endeavors to make https://www.xcelenergy.com/ accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact Xcel Energy Talent Acquisition at [e-mail]. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.