Administrative Assistant, Institutional Capital

blueowl; New York (NY); On-site; USD 90,000 - 110,000; Full time

Benefits offered by this job

Health, Dental and Vision insurance

401(k)

Flexible Spending Account

Paid Time Off

Leave of Absences

Job summary

Blue Owl is seeking an Administrative Assistant to support the Institutional Capital team in New York. This role requires highly organized, proactive professionals who manage calendars, travel, and expenses while serving as a key contact for internal and external stakeholders.

The position emphasizes discretion, advanced MS Office skills, and experience with travel coordination and expense reporting. A Bachelor’s degree or equivalent experience is preferred, with a potential discretionary bonus

Qualifications

• Bachelor's degree preferred or equivalent professional experience.
• 3+ years of administrative support experience, preferably in financial services or professional services.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams).
• Experience with Adobe Acrobat DC and Concur.
• Salesforce experience is a plus.
• Exceptional organizational, prioritization, and time management skills.
• Leverage AI as a tool to drive efficiency.
• Strong written and verbal communication skills.
• Ability to work independently while collaborating effectively across team.
• Demonstrates the highest level of professionalism and discretion with sensitive information.

Responsibilities

• Manage complex calendars, scheduling for multiple team members.
• Coordinate domestic and international travel, visas, itineraries.
• Reserve conference rooms, arrange catering, prepare materials.
• Track expenses and prepare expense reports.
• Serve as point of contact for stakeholders with timely follow-up.
• Maintain organized files and correspondence.
• Build relations with leadership, vendors, clients.
• Handle confidential information with discretion.
• Coordinate conference participation, including registrations and payments.
• Support ad hoc projects as needed.

Skills

Microsoft Office Suite

Organization

Communication skills

Time management

AI tooling

Independent work

Team collaboration

Discretion

Education

Bachelor's degree or equivalent

Tools

Adobe Acrobat DC

Concur

Salesforce

Job description

Blue Owl (NYSE: OWL) is a leading asset manager that is redefining alternatives®.

With over $319 billion in assets under management as of June 30, 2026, we invest across three multi-strategy platforms: Credit, Real Assets and GP Strategic Capital. Anchored by a strong permanent capital base, we provide businesses with private capital solutions to drive long-term growth and offer institutional investors, individual investors, and insurance companies differentiated alternative investment opportunities that aim to deliver strong performance, risk-adjusted returns, and capital preservation.

Together with over 1,380 experienced professionals globally, Blue Owl brings the vision and discipline to create the exceptional. To learn more, visit www.blueowl.com

In Office (Monday – Thursday)

The Role:

We are seeking a highly organized, proactive, and professional Administrative Assistant to support our Institutional Capital team. This individual will play a critical role in ensuring the efficient operation of the team by providing administrative support, coordinating complex schedules, managing travel and expenses, and serving as a key point of contact for internal and external stakeholders.

Responsibilities

• Manage complex calendars, including scheduling appointments, meetings, and conferences for multiple team members

• Coordinate complex domestic and international travel arrangements, including building out itineraries, visa coordination, and transportation arrangements

• Reserve conference rooms, arrange catering, and prepare meeting materials as needed

• Track business and travel expenses, collect required documents, and prepare accurate expense reports

• Serve as point of contact for internal and external stakeholders, ensuring timely follow-up

• Maintain organized and up to date files, records, and correspondence

• Build and maintain strong working relationships with senior leadership, colleagues, vendors, and clients

• Handle confidential information with discretion and professional judgement

• Coordinate conference participation, including registrations, payments, attendee tracking, and vendor communications

• Support special ad hoc projects as needed

Qualifications

• Bachelor’s degree preferred or equivalent professional experience

• 3+ years of administrative support experience, preferably within financial services, or a professional services environment

• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams)

• Experience with Adobe Acrobat DC and Concur

• Salesforce experience is a plus

• Exceptional organizational, prioritization, and time management skills

• Leverage AI as a tool to drive efficiency

• Strong written and verbal communication skills

• Ability to work independently while collaborating effectively across team

• Demonstrates the highest level of professionalism, and discretion in handling sensitive information

The base annual salary range for thisNew York-based position will be $90,000to $110,000. Actual salaries may vary based on factors, such as skill, experience, and qualification for the role. Employees may be eligible for a discretionary bonus, based on factors such as individual and team performance.

Benefits for this role include Health, Dental and Vision insurance, 401(k), Healthcare and Dependent Care Flexible Spending Account, Short Term Disability insurance, Long Term Disability Insurance, Family Planning Support, Paid Time Off, and Leave of Absences. All such benefits are subject to the terms/conditions of the Company’s benefits plans and policies.

Blue Owl is proud to be an Equal Opportunity Employer. We evaluate qualified applicants without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, disability, protected veteran status, and other statuses protected by law.