Administrative Assistant - Immigration

Murtha Cullina LLP; Boston (MA); On-site; USD 38,000 - 45,000; Full time

Benefits offered by this job

Medical, dental & vision insurance

401(k) with profit sharing

Commuter and parking benefits

Job summary

Harris Beach Murtha is seeking an Administrative Assistant for the Immigration Attorneys team in Boston, MA. The role involves legal and clerical duties, file organization, calendar monitoring, and document management to support both nonimmigrant and immigrant visa filings.

The ideal candidate has 2+ years as a legal administrative assistant, strong MS Office skills, and excellent communication. The firm values client service and teamwork, with a fully in-office schedule in Boston.

Qualifications

• 2+ years of experience as a legal administrative assistant.
• Experience in/with business immigration (preferred).
• High school diploma or equivalent; associate’s degree (preferred).
• Exceptional oral and written communication, and organizational skills.

Responsibilities

• Assist with nonimmigrant and immigrant visa filings, organizing exhibits.
• Assist paralegals with preparation and filing of immigration petitions.
• Collect information and documentation from clients, including initial screening of referrals.
• Draft client engagement letters and manage correspondence and pleadings.
• Maintain case files, calendars and deadlines; input data into case management systems.

Skills

Legal admin experience

Immigration experience

MS Office proficiency

Excellent communication

Education

High school diploma or equivalent

Associate's degree preferred

Tools

MS Office Suite

Word

Outlook

Excel

Job description

Location: Boston, MA (100% in the office)

Do you have administrative assistant experience? Are you excited about the opportunity to join an innovative, growing law firm that has been successful for more than 165 years?

Required

The Immigration Attorneys at Harris Beach Murtha are searching for an Administrative Assistant. This talented individual will be responsible for performing legal, clerical and secretarial duties as required. This may include, but is not limited to, transcribing and typing correspondence, memoranda, project work, proofreading and ensuring quality of legal documents. You will thrive in this role if you have:

• 2+ years of experience as a legal administrative assistant


• Experience in/with business immigration (preferred)


• High school diploma or equivalent; associate’s degree (preferred)


• Exceptional oral and written communication, and organizational skills


• Superior client service and listening skills for anticipating needs of clients and attorneys


• Proficiency with MS Office, including Word, Outlook and Excel, and able to efficiently use technology resources

The Administrative Assistant Will Keep Cases Organized By Establishing And Organizing Files; Monitoring Calendars; Meeting Deadlines; Documenting Actions; Inputting Information Into File Database And Case Management Software; And Confirming Case Status With Attorney. Do You Have The Drive And Desire To

• Assist with nonimmigrant and immigrant visa filings, organizing exhibits


• Assist paralegals with preparation and filing of immigration petitions


• Collect information and documentation from clients, including initial screening of “cold calls” and client referrals


• Assist partners and attorneys in drafting client engagement letters


• Write, proofread, send, file and manage correspondence, memos, pleadings, contracts, forms, indices and other related documents


• Keep clients informed by maintaining contact; communicating case progress


• Enter conflict information into the system for the purpose of running conflict checks for new clients


• Assist with opening new matters and maintaining files


• Coordinate mass mailings, including filings with local, state and federal courts and agencies


• Type from draft, oral dictation, or recordings, a variety of correspondence and legal documents such as resolutions, opinions, contracts, briefs, leases and agreements


• Coordinate travel arrangements, securing air, hotel and car plans for attorney and clients


• Process invoices and attorney expense reimbursement requests


• Assemble document packages including copying, tabbing and scanning


• Assist with other duties as needed

Harris Beach Murtha Recognizes Everyone Has a Right To Be Included. You Will Be Successful In Your Career At The Firm If You

• Exhibit the ability to effectively multi-task, meet deadlines, and provide solutions in a fast-paced office setting


• Demonstrate good organizational skills for prioritizing workload


• Believe in the firm’s core values: collaboration, inclusion, ingenuity, respect, integrity, and commitment


• Enjoy working with diverse personalities within various levels of the firm


• Are comfortable working in the office every day

Harris Beach Murtha is not accepting candidate submissions from recruiting agencies for this position during the first two weeks after posting. Following this period, agencies with an active fee agreement with the firm may reach out to our internal recruitment team at [e-mail] to inquire about potential collaboration for this position.

Salary information will vary depending upon relevant experience for the position, geographic locations and weekly hours schedule. The anticipated weekly schedule for the Administrative Assistant in Boston is 35 hours per week.

Boston, MA: $27.48 - $32.97/hour

Harris Beach Murtha offers a comprehensive benefits package that supports both professional and personal well-being. Benefits include medical, dental, and vision insurances; health savings and flexible spending account options; life and disability insurances; retirement plan including 401(k) and profit sharing; paid leave programs; employee assistance resources; commuter and parking benefits where applicable; and professional development opportunities. Eligibility for benefits is subject to applicable plan terms and firm policies.

Harris Beach Murtha is committed to an inclusive environment and we welcome applications from diverse candidates with varied background and skills, including military experience. Harris Beach Murtha Cullina PLLC is an Equal Opportunity Employer.

About Harris Beach Murtha

Harris Beach Murtha formed in 2025 via the combination of Harris Beach PLLC and Murtha Cullina LLP. A forward-thinking and innovative partnership with the benefit of more than 250 years of combined history, Harris Beach Murtha’s New York roots reach back to 1856 and the firm has had ties to New England since 1936. Harris Beach and Murtha Cullina were separately among the country’s top law firms as ranked by The National Law Journal.

Harris Beach Murtha and its subsidiaries have a strong Northeast presence, but a global reach. Clients include Fortune 100 corporations, privately held companies, emerging businesses, public sector entities, tax-exempt organizations and individuals. The firm’s practice areas and industries served span appellate law, business litigation, commercial real estate, construction, corporate, environmental, energy, financial institutions, financial restructuring, government compliance and investigations, health care, immigration, intellectual property, labor and employment, mass torts, medical and life sciences, political law, product liability, public finance, tax, and trusts and estates.

The firm’s lawyers and consultants practice from offices throughout Connecticut in Bantam, Hartford, New Haven and Stamford; New York state in Albany, Buffalo, Ithaca, New York City, Rochester, Saratoga Springs, Syracuse, Long Island and White Plains, as well as in Boston, Massachusetts and Newark, New Jersey.

The firm’s policy prohibiting unlawful discrimination applies to all aspects of employment, including hiring, placement, assignment of duties, training, promotion, compensation & benefits and termination. It is the policy of Harris Beach Murtha Cullina PLLC that all applicants and employees enjoy a positive, respectful and productive work environment, free from behavior, actions or language constituting unlawful harassment. Accordingly, harassment or discrimination of any kind based on an individual’s race or color, sex, age, religion, national origin, marital status, disability, military status, genetic predisposition, carrier status, sexual orientation, citizenship status, creed, domestic violence victim status or any other legally protected status is strictly prohibited. Harris Beach Murtha complies with the provisions of the Human Rights Law, all other State and Federal statutory and constitutional non-discrimination provisions including non-discrimination on the basis of prior criminal conviction and prior arrest.