Administrative Assistant III

United States Agency for Global Media (USAGM); Florida; On-site; USD 40,000 - 60,000; Full time

Job summary

United States Agency for Global Media (USAGM) in Doral, FL seeks an experienced administrative professional to support senior leaders. The role includes calendar management, scheduling, and handling executive communications.

You will coordinate travel, draft responses, and maintain filing systems, ensuring accurate meeting notes and efficient office operations. Responsibilities also cover assembling information, assisting with budgets, and helping executives meet project requirements.

Qualifications

• Ability to manage calendars and scheduling for designated executives
• Proficient written and verbal communication
• Experience drafting responses and handling inquiries
• Ability to organize filing systems and maintain records
• Attention to detail in minutes and meeting notes
• Ability to coordinate travel arrangements and itineraries

Responsibilities

• Acts as point of contact among executives, employees, and external personnel
• Manages schedules and communications for senior leaders, screening calls and emails
• Sets calendar priorities and de-conflicts appointments for meetings and conferences
• Coordinates travel with USAGM Travel office and manages complex itineraries
• Takes detailed minutes and distributes notes as directed
• Organizes and maintains office filing system
• Drafts responses to simple inquiries and requests for action
• Assists in coordinating office services including budget and finance activities
• Assists executives in identifying project requirements and resource coordination
• Attains basic domain knowledge to support executives
• Performs other related duties as assigned

Job description

Job Location: Office of Cuba Broadcasting - Doral, FL 33166

Position Type: Full Time

Primary Responsibilities

• Acts as point of contact among OCB executives, employees, and other external government and non-government personnel.
• Manages the schedules and communication for designated senior leaders, including but not limited to receiving and screening all telephone calls, emails and mail correspondence, and other type of online/digital communication received from high-ranking government officials, congressional leaders, internal leadership and visitors from various organizational communities, media representatives, and others.
• Sets calendar priorities based on knowledge of commitments, including setting up, shifting, and refusing appointments independently. On invitations to important meetings or conferences, consults with designated executives and office staff to de-conflict any appointments. Develops and maintains long-range calendars.
• Collaborates closely with designated executives to understand and meet travel arrangement preference and priorities. Coordinates with USAGM Travel office to book flights, accommodations, schedule necessary meetings, and manage complex itineraries.
• Takes detailed minutes during meetings, ensuring clarity, comprehensiveness, and accuracy. Meeting notes should be distributed and/or retained as directed by assigned executive.
• Organizes and maintains the office filing system.
• Drafts responses to less complex inquiries, requests for information and requests for action; refer more complex requests to more senior staff members.
• Assembles and summarize information that requires limited research and analysis; assists in coordinating assigned office services, including budget and finance activities.
• Assists executive leaders with identifying project requirements, coordinating activities and resources across office operations, monitoring progress, and achieving objectives.
• Attains and applies basic domain-specific knowledge to support assigned executives in navigating their primary areas of responsibility.
• Performs other related duties, as assigned.

Qualifications

The United States Agency for Global Media (USAGM) is an exciting, multi-media, multi-cultural, global media agency that carries out all United States civilian international broadcasting. Our media networks complement and reinforce one another in a shared mission vital to U.S. national interests: to inform, engage, and connect people around the world in support of freedom and democracy. Our staff of dedicated professionals serve as an example of a free and independent media, bringing news, information, and relevant discussions to a weekly audience of over 278 million people worldwide in over 60 languages via radio, television, Internet, and social media.

USAGM networks include the Voice of America and the Office of Cuba Broadcasting (Radio and TV Marti) and three grantee organizations: Radio Free Europe/Radio Liberty, the Middle East Broadcasting Networks (Alhurra TV and Radio Sawa), and Radio Free Asia.

This is not an announcement for a federal job. All personal service contractors must pass a thorough background check.

Applicants must be authorized to work in the United States. U.S. citizens and lawful permanent residents are encouraged to apply. Employer sponsorship for work visas is not available for this position.