Administrative Assistant II - Workers’ Compensation.

State of Colorado; Denver (CO); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Flexible work arrangements

Public Service Loan Forgiveness (PSLF)

On-site fitness center

Professional development opportunities

Job summary

The Administrative Assistant II in the Office of the Attorney General provides essential administrative support for staff attorneys and paralegals in the Workers’ Compensation Unit within the Civil Litigation and Employment Law Section. The role includes drafting, proofreading, and formatting correspondence and reports, and serving as a liaison for legal services requests by phone and in writing.

You will manage electronic case files, organize file systems, and assist with scheduling and

Qualifications

• Two years of experience providing general clerical, administrative, or office support as the main function of the job. This experience must include providing support to multiple staff at a time.
• Education may substitute for one year of experience. If qualifying under Education and Experience, submit transcripts.

Responsibilities

• Assists Unit attorneys and paralegals with creating, producing, proofreading, and formatting correspondence, other documents and reports
• Acts as liaison for legal services requests from clients, the public and/or court personnel by telephone and through written communication
• Serves as the gatekeeper for the flow of written, electronic, and telephonic communications and ensuring that emergency matters are promptly referred to the appropriate attorney and paralegals
• Processes, distributes and maintains electronic case files for the unit by preparing all case folders for new cases, updating pleading and correspondence indices, organizing physical and electronic correspondence files, and organizing file documents
• Archives and closes cases using office and section policies and procedures
• Coordinates resolution of computer and technology problems for the unit
• Transmits documents and copies to the appropriate recipients
• Files documents in court
• Provides backup for other support staff work in the Section when needed

Skills

MS Office proficiency

Strong interpersonal skills

Outstanding organizational skills

Strong attention to detail

Customer service focus

Strong communication skills

Tools

MS Office (Word/Excel/Outlook)

Job description

Department Information

This position is open only to Colorado state residents.

Find a rewarding career making a difference: Join the Office of the Attorney General!

We're looking for a great administrative professional to join the Workers' Compensation Unit team! This Administrative Assistant II position provides the opportunity to work in a fast-paced environment where your input is valued, and you will be relied upon to manage the workflow of the unit. This position is best suited for someone with outstanding attention to detail and who is comfortable with technology. If you're looking for a career working with a great team of administrative assistants, paralegals and attorneys, apply today!

Who We Are

The Office of the Attorney General/Department of Law is the "People's Lawyer." The Attorney General, Phil Weiser, was elected by the people of Colorado and is the State's chief lawyer and law enforcement official. Our vision for the Department of Law is: "Together, we serve Colorado and its people, advancing the rule of law, protecting our democracy and promoting justice for all." Our core values and commitment to diversity, equity, and inclusion, drive our actions and demonstrate our focus on being principled public servants who are innovative and better together.

Learn more about the Colorado Attorney General’s Office here .

Description Of Job

WHAT YOU WILL DO

Duties

The Administrative Assistant II provides administrative support for staff attorneys and paralegal s in the Workers’ Compensation Unit within the Civil Litigation and Employment Law Section. The position performs duties including, but not limited to, the following:

• Assists Unit attorneys and paralegals with creating, producing, proofreading, and formatting correspondence, other documents and reports
• Acts as liaison for legal services requests from clients, the public and/or court personnel by telephone and through written communication
• Serves as the gatekeeper for the flow of written, electronic, and telephonic communications and ensuring that emergency matters are promptly referred to the appropriate attorney and paralegals
• Processes, distributes and maintains electronic case files for the unit by preparing all case folders for new cases, updating pleading and correspondence indices, organizing physical and electronic correspondence files, and organizing file documents
• Archives and closes cases using office and section policies and procedures
• Coordinates resolution of computer and technology problems for the unit
• Transmits documents and copies to the appropriate recipients
• Files documents in court
• Provides backup for other support staff work in the Section when needed or when another administrative assistant is out of the office

This recruitment may be used to fill other Administrative Assistant II positions in the Civil Litigation and Employment Law Section at the Department of Law.

Salary note: Although a salary range is listed, salary will be set commensurate with the successful candidate's qualifications and in compliance with the Equal Pay for Equal Work Act. Salary will be paid on a biweekly basis.

Minimum Qualifications, Substitutions, Conditions Of Employment & Appeal Rights

WHAT WE ARE LOOKING FOR

Residency Requirement

This posting is only open to residents of the State of Colorado at the time of submitting your application.

Class Code

G3A3XX

Minimum Qualifications:

Please document all relevant experience in detail on your application. Experience will not be inferred or assumed. Any part-time experience listed will be prorated.

Experience Only

• Two years of experience providing general clerical, administrative, or office support as the main function of the job. This experience must include providing support to multiple staff at a time.

OR

Education And Experience

• A combination of related education and/or relevant experience providing general clerical, administrative, or office support as the main function of the job equal to two years.

• Education may only substitute for one year. Qualified applicants will demonstrate at least one year of experience providing general clerical, administrative, or office support as the main function of the job to qualify. This experience must include providing support to multiple staff at a time.

If you are qualifying under the Education and Experience option listed above, you must submit a copy of your transcripts at the time of application. Unofficial transcripts are acceptable.

Note: Candidates possessing a foreign degree must submit a translation (evaluation) of their degree from an accredited institution, such as The National Association of Credential Evaluations Services in order to be given credit for the degree.

Preferred Qualifications

• General clerical experience in a law office or legal setting, including experience supporting attorneys with the litigation process, including assembling documents and exhibits for pleadings/court filings and organizing case files
• Experience organizing documents and electronic file systems
• Experience working with medical files or records
• Experience processing electronic documents
• Customer service focus
• Strong communication skills
• Outstanding organizational skills
• Strong attention to detail

Required Competencies

• Requires proficiency with MS Office applications
• Requires familiarity with and comfortable using technology
• Requires outstanding organizational skills and demonstrated strong interpersonal skills

Conditions Of Employment

• Applicants must pass a thorough background investigation prior to appointment.
• Colorado Department of Law participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.
• This position offers flexible work arrangements. New employees are expected to work in office. Additional flexibility will be considered for employees after a successful onboarding and training period. Flexible work arrangements may change at any time based on business needs.

Supplemental Information

Assessment Information

Colorado Revised Statutes require that all state employees be hired and promoted through comparative analysis of merit and fitness. Upon meeting the minimum qualifications, the next phase of the process is typically a structured application/resume review by a panel of subject matter experts against the job duties and/or preferred qualifications in this job announcement to determine technical competence, depth and breadth of experience and potential job fit.

• Technical Competence – Technical experience as it relates to the duties outlined in this job announcement.
• Depth and Breadth of Experience – Experience that covers multiple areas outlined in this job announcement and demonstrates the level of responsibility assigned.
• Job Fit – Experience will be evaluated to determine how well experience aligns with and meets the business needs of this position. Current experience is preferred.

It is imperative that the “Work Experience” section of your application is complete and specifically addresses your qualifications, experience, work product, and accomplishments as they relate to the Description of the Job, Minimum Qualifications, and Preferred Qualifications as listed above. Failure to include adequate information or follow instructions by the closing date may result in your application not being accepted and/or may affect your inclusion in the final pool of eligible applicants as the materials may be used to identify a top group for additional assessment or establish an eligible list for referral to the hiring manager for final consideration.

Appeal Rights

An applicant who has been removed from an employment list or removed from consideration during the selection process may request a review by the State Personnel Director.

As an applicant directly affected by the results of the selection or comparative analysis process, you may file a written appeal with the State Personnel Director.

Review of the completed, signed, and submitted appeal will be timely on the basis of written material submitted by you, using the official appeal form signed by you or your representative. This form must be completed and delivered to the State Personnel Board by email at [e-mail] within ten (10) calendar days from your receipt of notice or acknowledgment of the Department’s action.

For further information on the Board Rules, you can refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov/board-rules.

WHY WORK FOR US

We Embrace Flexibility

We aim to produce outstanding work product for all of our customers

We Are Committed to Diversity, Equity and Inclusion

At the DOL, our commitment to DEI is thriving. We know that we are better together when our differences are valued and everyone is inspired and empowered to contribute. As such, we strive to provide a safe environment where individuals feel valued and respected for who they are; demonstrate a behavior and mindset where differences are welcomed, and individuals are treated equally and empowered to do their best work; and promote growth and innovation through a diverse workforce. We empower an active Diversity Equity & Inclusion Impact Team that creates approaches to ensure safe spaces and a culture supportive of people being their authentic selves, hosts events and programs on DEI areas important to our employees, enables development and sustainability of resource groups that give a voice to historically marginalized populations, focuses on retaining our incredible talent, and more! If your professional goals include promoting growth and innovation with colleagues who recognize that we are better together when our differences are valued and respected, then DOL is your place to be!

We Have Strong Core Values

Our core values drive our actions. At the Department of Law, we are: 1) principled, maintaining the highest ethical standards, rigorous legal analysis, and careful evaluation of facts; 2) public servants, who are always ensuring our work is not about us, but instead is about the people of Colorado; 3) innovative, by seeking to identify the best approach, make deliberate decisions, and look to improve; and 4) "better together," by working to support each other and collaborate.

We are Committed to Developing our Employees

We are deeply invested in our talent and regularly provide meaningful opportunities for personal and professional growth through training and coaching. Further, our professional development and performance goal setting process is collaborative and ongoing, and aimed at helping our employees grow and succeed.

We Offer Excellent Benefits

In addition to the comprehensive State of Colorado benefits package including competitive medical, dental and vision health plans, employer-paid life insurance, paid holidays, retirement plans with Colorado PERA , and vacation and sick leave earned each month, there are many other unique benefits that we offer, including:

• Public Service Loan Forgiveness : As a state government employee, you might be eligible for the Public Service Loan Forgiveness program. A borrower may qualify for forgiveness by making 120 on-time payments while employed full-time in public service, if they have certain kinds of federal loans in a qualifying repayment plan
• Free access to an on-site fitness center
• Excellent work-life programs, such as flexible work schedules, professional development opportunities, and an employee discount program
• Employer-paid mental health and counseling services through Colorado State Employee Assistance Program
• Employer-paid annual attorney registration dues
• Employer-provided access to professional development training and CLE through PLI, Department of Law University and other entities.

The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.

ADAAA Requests

The Department of Law is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating the employee selection process, and or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Julie Christopher at [e-mail].