Administrative Assistant II, TRIO SSS and STEM-H Programs

SJC San Juan College; Town of Farmington (WI); On-site; USD 21,000 - 29,000; Full time

Benefits offered by this job

Excellent medical, dental and vision

Generous paid leave and holidays

Public Employee Pension Plan

403(b) Tax Deferred Plans

Flex Spending accounts

Life and Disability coverage

Wellness incentives

Employee assistance program

Tuition waiver

Free SJC Gym Membership

Free library services

Job summary

San Juan College in Farmington, NM seeks an administrative assistant to support TRIO SSS/STEM-H operations. You will handle front-desk duties, manage financial records, and coordinate student equipment and program documentation.

The role requires strong organizational skills, attention to detail, and the ability to work with diverse students and staff. Occasional evenings and weekends may be needed.

Qualifications

• Proficiency in computers and Microsoft Office.
• Excellent organizational and time management skills.
• Ability to prioritize multiple responsibilities and meet deadlines.

Responsibilities

• Provide administrative support for TRIO SSS/STEM-H operations.
• Answer phones, greet visitors, and route inquiries to appropriate personnel.
• Maintain financial records, reconcile expenditures, and prepare reports.

Skills

Customer service

Microsoft Office

Time management

Written communication

Verbal communication

Detail-oriented

Education

High school diploma

Apprenticeship / internship experience

Tools

Job-related software applications

Job description

Compensation: $17.83 per hour Compensation Type: Non-Exempt Employment Type: Regular Grade:

Position Summary

This position is responsible for providing administrative assistance for the operations of the TRIO SSS/STEM-H programs.

MAJOR DUTIES

• Provides customer service; answers telephones and greets visitors; provides information and assistance; refers to appropriate personnel; takes messages and makes appointments.
• Maintains financial records; reconciles monthly grant expenditures and encumbrances; prepares financial reports; processes invoices.
• Maintains office supply and equipment inventory; makes purchases as needed; coordinates student equipment checkout and returns.
• Maintains program files and records, including participant eligibility and service documentation.
• Prepares letters, memoranda, and reports.
• Maintains schedules and event calendars.
• Makes travel arrangements for staff and students; reconciles travel expenses.
• Assists with student recruitment activities.
• Assists with student application and assessment procedures.
• Serves on assigned college committees.
• Monitors computer lab; assists students and staff with computer needs.
• Plans and facilitates program events.
• Manages social media accounts and content for both TRIO SSS and STEM-H programs.
• May be required to work occasional evenings and weekends.
• Maintains program databases and related applications, including participant data entry and record accuracy.
• Assists the Director with the preparation of Annual Performance Reports for both TRIO SSS and STEM-H programs.
• Performs related duties.

KNOWLEDGE REQUIRED BY THE POSITION

• Knowledge of modern office practices and procedures.
• Knowledge of college and program policies and procedures, including applicable grant requirements.
• Proficiency in computers, Microsoft Office, and job-related software applications.
• Strong organizational and time management skills, with the ability to prioritize multiple responsibilities and meet deadlines.
• Exceptional attention to detail and accuracy in recordkeeping, financial documentation, and reporting.
• Ability to demonstrate initiative, anticipate departmental needs, exercise sound judgment, and work independently with minimal supervision.
• Strong problem-solving skills and adaptability to changing priorities.
• Skill in the use of office equipment, including computers, scanners, fax machines, and copiers.
• Excellent interpersonal, verbal, and written communication skills, with the ability to create a welcoming environment, initiate conversations, and engage confidently with students, staff, and visitors.
• Ability to work collaboratively and effectively with diverse student populations, staff, and campus departments.

SUPERVISIVE CONTROLS

The Director assigns work in terms of general instructions. The supervisor spot-checks completed work for compliance with procedures, accuracy, and the nature and propriety of the final results.

GUIDELINES

Guidelines include college and program policies and procedures and grant requirements. These guidelines are generally clear and specific, but may require some interpretation in application.

COMPLEXITY/SCOPE OF WORK

• The work consists of related administrative duties. Frequent interruptions contribute to the complexity of the position.
• The purpose of this position is to provide administrative support for the operations of the TRIO SSS/STEM-H programs. Successful performance contributes to the efficiency and effectiveness of program operations.

CONTACTS

• Contacts are typically with co-workers, other college employees, students, vendors, and the general public.
• Contacts are typically to give or exchange information, resolve problems, and provide services.

PHYSICAL DEMANDS/ WORK ENVIRONMENT

• The work is typically performed while intermittently sitting, standing, or stooping.
• The employee occasionally lifts light and heavy objects and distinguishes between shades of color.
• The work is typically performed in an office.

SUPERVISORY AND MANAGEMENT RESPONSIBILITY

None.

MINIMUM QUALIFICATIONS

• Knowledge and level of competency commonly associated with completion of specialized training in the field of work, in addition to basic skills typically associated with a high school education.
• Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/ internship or having had a similar position for one to two years.

EEO STATEMENT: San Juan College is dedicated to providing equal employment and educational opportunities without regard to race, color, religion, sex, national origin, disability, age, genetic, veteran's status, or on the basis of any other category protected under federal, state and local laws. San Juan College serves as a regional leader in education and provides quality education to approximately 10,000 students seeking academic credit and non-credit programs through face-to-face and online classes each year. San Juan College is proud to serve a unique and culturally diverse population.

Nestled in the northwest corner of New Mexico, Farmington is the hub of the Four Corners region and is home to the stunning main campus and four satellite centers of San Juan College. Farmington is located one hour south of Durango, Colorado, three hours northwest of Santa Fe and Albuquerque, and three hours southeast of Moab, Utah. Along with the phenomenal weather, Farmington offers over 50 beautifully maintained city parks and thousands of acres of terrain, enough to satisfy any outdoor enthusiast. Enjoy mountain biking, hiking, boating, skiing, off-roading and more, or spend time at any of our three rivers and four lakes. Farmington also boasts a superb variety of special cultural events, museums, galleries, and local theater group events year-round. Learn more about the Farmington area by clicking here. As a Platinum Family Friendly New Mexico Business, San Juan College is dedicated to maintaining a workplace with policies that allow employees and their families to thrive. We want you to achieve a fulfilling work-life balance, build long-term financial security, and explore the beautiful natural settings around us.

Benefits offered:

• Excellent medical, dental and vision coverage options
• Generous paid leave plans and holiday pay
• Public Employee Pension Plan (NMERB)
• Optional 403 (b) Tax Deferred Annuities, 457 and Roth Plans
• Flex Spending accounts
• Life and Disability coverage
• Employee Wellness Incentives
• Employee Assistance Program
• Tuition waiver
• Free SJC Gym Membership
• Free Library services

San Juan College is dedicated to providing equal employment and educational opportunities without regard to race, color, religion, sex, national origin, disability, age, genetic, veteran's status, or on the basis of any other category protected under federal, state and local laws.