ADMINISTRATIVE ASSISTANT II, III

State of Hawaiʻi; Hawaii; On-site; USD 45,242 - 61,993; Full time

Job summary

A state governmental organization is looking for an Administrative Assistant on the Island of Hawaii. The successful candidate will perform secretarial services and assist in program coordination, supervision of clerical work, and communication management. The position requires two years of clerical experience for Level II or additional managerial support for Level III. A high school diploma is required, along with proficiency in English grammar and office management. This role offers a salary range of $4,054 to $5,555 per month.

Qualifications

• Six months of work experience involving English grammar and arithmetic.
• Two years of substantive clerical work or typing for Level II.
• Two years of clerical work and one year of secretarial duties for Level III.

Responsibilities

• Perform secretarial services and minor administrative tasks.
• Facilitate workflow and maintain confidential records.
• Support program and organizational objectives.

Skills

General English grammar proficiency

Office equipment knowledge

Complex clerical work

Telephone reception skills

Education

High school diploma

15 semester credits in clerk/office support

Job description

Recruitment Information

Please be advised that the hiring process for this position is part of the Department of Health’s Hiring Innovation for Rapid Employment (HIRE) Pilot Project. The Pilot Project will defer the traditional screening of applications for minimum qualifications until after a selection has been made. Therefore, the referral of an application to the hiring manager and the opportunity to interview for the position do not indicate that the applicant meets the minimum qualifications for the position, nor do they guarantee employment. If selected for the role, a comprehensive review of the application packet will occur to ensure that the minimum qualifications are met. If the selectee is deemed qualified, a conditional offer will be issued.

Position Location: Island of Hawaii, Kauai.

Organization: State of Hawaii, Department of Health.

How to Apply

See "Other Information" below for the application process.

Salary

Level II: $4,054 – $5,133 per month (SR-14, Step C to I)

Level III: $4,388 – $5,555 per month (SR-16, Step C to I)

Duties Summary

These positions perform secretarial services as a primary work assignment, along with minor administrative, clerical and related services for a program manager who is involved in planning, programming, budgeting, and coordination. The Administrative Assistant acts on behalf of the manager, facilitating workflow and management controls, and maintains relationships with internal and external stakeholders.

Key responsibilities include: providing personal assistance to the manager or administrator, supervising and performing complex clerical work, maintaining confidential and accurate records, coordinating communications, and supporting program and organizational objectives.

Minimum Qualification Requirements

• General Experience Requirement: Six (6) months of work experience involving English grammar, spelling, arithmetic, and the ability to read and understand instructions.
• Specialized Experience Requirement (Level II): Two (2) years of progressively responsible typing or substantive clerical work, knowledge of office equipment, and the ability to perform secretarial tasks such as telephone reception, file maintenance, travel arrangements, correspondence, and computer applications.
• Specialized Experience Requirement (Level III): Two (2) years of progressively responsible typing or substantive clerical work plus one (1) year of experience performing secretarial duties for an executive or administrator, including overall awareness of program activities, sound judgment, and support of administrative framework.

Substitution Allowed

• High school graduation may substitute for the General Experience.
• Excess Specialized Experience may substitute for General Experience.
• Completion of a full‑time clerk/office support curriculum of 15 semester credits may substitute for six (6) months of Specialized Experience, up to one (1) year.
• Baccalaureate coursework of 15 semester credits may substitute for up to one (1) year of Specialized Experience.
• Selective Certification may be required for specific duties; certification will limit eligibility to those with the pertinent experience.

Who May Apply

Applicants must be citizens, nationals, or permanent resident aliens of the United States, or otherwise eligible for unrestricted employment in the United States under federal law.

Other Information

Complete application packet available at: https://health.hawaii.gov/employment/job-opportunities/

Recruitment deadline is continuous.