Administrative Assistant II/Counselor I (Sandy Shores)

Interim, Inc.; California (MO); On-site; USD 36,000 - 49,000; Part time

Benefits offered by this job

Tuition reimbursement

Licenses reimbursement

Loan repayment

Health & life insurance

403b retirement

Vacation and sick leave

Professional development

Onsite supervision

Job summary

Interim, Inc. is seeking an Administrative Assistant II/Counselor I to support program operations at onsite locations.

You will perform general administrative duties, track data, greet clients, manage communications, and assist counseling staff with resident activities. The role requires a High School Diploma or GED, basic Microsoft Word/Excel/Outlook skills, a valid CA driver's license, and the ability to work independently with limited supervision.

Qualifications

• Required: High School Diploma/GED; Intermediate level experience with Microsoft Word, Excel and Outlook.
• Strong written and verbal communication skills; dependable and well-organized.

Responsibilities

• Performs general program administrative duties including filing, mailing and data maintenance.
• Tracks resident billing accounts and communicates with payees for timely payment.
• Monitor medication records for accuracy and refills as needed.
• Greets clients and handles incoming calls and messages.
• Ensures licensing and safety compliance in the work area.
• Maintains client files and office records; prepares mailings.
• Develops forms and marketing materials; updates current forms.
• Supports counseling staff with resident activities and group events.

Skills

Interpersonal skills

Communication

Microsoft Word

Microsoft Excel

Microsoft Outlook

Education

High School Diploma/GED

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

The Administrative Assistant II/Counselor I will be dependable, well-organized and have excellent interpersonal skills; good written and oral communication skills. The Administrative Assistant II/Counselor I works onsite at assigned location(s).

WHO WE ARE

Looking to make a difference? Our mission at Interim is to provide services and affordable housing to supporting members of our community with mental illness by building productive and satisfying lives in a world in which people with mental illness are able to live, work, learn and participate fully in the community. Join our team and instill hope in the community.

WHAT WE OFFER

• Competitive Compensation
• Tuition reimbursement for eligible positions
• Clinical licenses and training reimbursement for eligible positions
• Loan repayment for eligible positions
• Generous health, vision, dental, Employee Assistance Program (EAP), and life insurance coverage for full-time employees
• Monthly payment in lieu of insurance coverage for eligible positions
• 403b Retirement Plan with Interim matching contribution
• Competitive vacation and sick leave accruals. You can earn up to 24 days of vacation in your first year.
• Professional development and learning opportunities.
• BBS registered supervisors onsite for ongoing Clinical Supervision
• Annual employee recognition and staff appreciation events
• Employee referral bonus program
• A fulfilling career while providing a family centered focus and work-life balance

COMPENSATION

$26.37 - $35.24 per hour. Nonexempt; 20 hours/week; Eligible for Overtime. Compensation based on education and experience.

REPORTS TO

Program Director.

QUALIFICATIONS

Required: High School Diploma/GED; Intermediate level experience with Microsoft Word, Excel and Outlook.

Drivers license for at least two years and driving record acceptable to insurance carrier.

Valid California driver's license; auto in safe operating condition; auto liability insurance; good driving record; criminal record clearance; proof of authorization to work in the United States as required by Immigration and Reform Act of 1986. Ability to work independently with minimal supervision.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Performs general program administrative duties. Examples include, but are not limited to, compile, file, mail and maintain administrative and statistical data; including: episode opening/closing, petty cash, units of service, grocery receipts, van mileage log, and business receipts.
• Tracks resident billing accounts, communicates with payees to ensure timely payment.
• Monitor medication records to ensure accuracy and needs for refills of medication.
• Collects, deposits and distributes mail. Maintains adequate supply of all office and other program supplies. Prepares mailings.
• Greets clients, answers incoming calls, directs or takes messages.
• Ensure compliance with licensing regulations, i.e., first aid kit, fire extinguishers, emergency food supplies, conduct safety drills.
• Types and dispatches general correspondence, reports and evaluations. Dispatches and distributes fax messages. Makes copies.
• Maintains general office files. Maintains client files.
• Collects and enters program data into client database.
• Develops forms, flyers and marketing materials, updates and maintains current forms.
• Maintains office equipment.
• Works with Program Director to track statistical and goal information; creating monthly and quarterly reports;
• Assists regular counseling staff in monitoring and supervision of residents attending to household activities (e.g., housekeeping chores, snack & food preparation, grocery shopping, doing laundry, etc.)
• Serves as back-up for Counselor II’s in monitoring clients’ self-administration of medications.
• Completes weekly Medi-Cal documentation in Avatar.
• Assist staff with group activities and events, e.g., therapeutic, fitness, social & recreational.
• Provides one to one client contact & supervision, as needed, as well as accompany to appointments & meetings, as needed.
• Provides appropriate clinical documentation in staff journal and client progress notes.
• Other duties as assigned.

PHYSICAL REQUIREMENTS

Ability to: operate a motor vehicle; climb stairs; possess good communication skills; meet the requirements of the classification and have mobility, vision, hearing and dexterity levels appropriate to the duties to be performed; see well enough to read data on a computer screen and text in written documents; perform extensive computer keyboard operations. Capable of the following extended activities: walking, standing, sitting, climbing stairs. Capable of the following intermittent activities: stooping, kneeling, lifting 25 pounds or more and bending in the performance of infrequently performed office duties.

This job description is intended to have an accurate reflection of the qualifications and job duties; current management reserves the right to revise the job at any given time when circumstances change. This job description replaces all previous description for this position.

Interim, Inc. is an equal opportunity employer.

Interim Inc. is guided by the precept that in no aspect of its programs, services or employment practices shall discrimination be permitted because of race, color, national origin, gender, age, creed, religion, physical or mental disability, marital status, medical condition, pregnancy, childbirth, or related medical condition, citizen status, veteran status, military status, sexual orientation, gender identity, or other characteristic protected by state or federal law. To comply with the Americans with Disabilities Act and other applicable laws ensuring equal employment opportunities to qualified individuals with a disability, reasonable accommodations are made for the known physical or mental limitations of an otherwise qualified individual with a disability, unless hardship, direct threat to health or safety, or other job-related consideration exists. Individuals who feel that they have been unlawfully discriminated against because of membership in one of the protected classes should contact the following: Director of Human Resources, Interim, Inc., PO Box 3222, Monterey, CA 93942. [phone]