Administrative Assistant II

American Addiction Centers; Winston-Salem (NC); On-site; USD 37,000 - 55,000; Full time

Benefits offered by this job

Health benefits

Dental & vision

Life insurance

Disability coverage

FSA

Job summary

Advocate Health in Winston-Salem, NC is seeking an Administrative Assistant II to support the Chair of Psychiatry and the department at Jonestown location. The role provides complex administrative support, including reception, scheduling, document development, file maintenance, and research, using discretion to solve office issues and expedite workflow.

Ideal candidates have about 3 years of administrative support experience supporting leadership, strong MS Office skills, and excellent

Qualifications

• Typically requires 3 years of administrative support experience supporting leadership.
• Advanced time management and prioritization.
• High degree of confidentiality.
• Initiative and independent problem-solving.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office (Excel, PowerPoint, Word).
• Ability to create simple to complex documents, reports, graphs/charts, and presentations.

Responsibilities

• Schedules and prioritizes calendars for appointments, meetings, and travel.
• Assists with travel arrangements and expense reporting.
• Organizes meetings and events, including agenda prep and site selection.
• Answers, screens, and initiates calls; greets visitors and provides information.
• Resolves problems using knowledge of policies and procedures.
• Performs complex word processing and document creation with minimal guidance.
• Compiles reports and data; creates reports and displays data as needed.
• Maintains filing systems and confidential records.
• Opens, reads, and prioritizes mail; initiates return correspondence as appropriate.
• Conducts independent research and analyses to support administrative needs.
• Operates and maintains office equipment; orders supplies as needed.
• Coordinates administrative details of special projects.
• May train other administrative staff.

Skills

Time management

Confidentiality

Problem-solving

Communication

MS Office

Document creation

Organization

Education

High School Graduate

Tools

Microsoft Office

Job description

Department:

02040 WFBMG University Group Practice: WFBMC Main - Behavioral Health

Status:

Full time

Benefits Eligible:

Yes

Hou** rs Per Week:

40

Schedule Details/Additional Information:

In-Person, Monday - Friday 8:00am - 5:00pm

Pay Range:

$26.55 - $39.85

Do you have experience supporting leadership in a healthcare or in an academic environment? Our Administrative Assistant II position will support the Chair of Psychiatry and the department for Atrium Health Wake Forest Baptist at our Jonestown location in Winston-Salem, NC.

Job Profile Summary

Provides complex administrative support, including reception, scheduling, document development, file maintenance, and research. Relieves leadership and other staff of administrative details, using judgment and discretion to solve complex office situations and plan/expedite workflow.

Experience Required:

Typically requires3yearsof administrative support experience supporting leadership.

Knowledge / Skills / Abilities Required:

• Advanced time management and prioritization.
• High degree of confidentiality.
• Initiative and independent problem-solving.
• Strong written and verbal communication skills.Ability to communicate with various individuals tactfully and effectively, including highly visible customers/leaders.
• Proficiencyin Microsoft Office (Excel, PowerPoint, Word).
• Ability to createsimple tocomplex documents, reports, graphs/charts, and presentations.
• Strong organizational ability and attention to detail.

Major Responsibilities:

• Schedules andprioritizescalendars for appointments, meetings, and travel.
• Assistswith travel arrangements and expense reporting.
• Organizes all aspects of meetings and events, including (but not limited to) agenda preparation, site selection, and document development.
• Answers, screens, and initiatescalls.Greetsvisitors, providing procedural information and answering inquiries related to operational and substantive matters.
• Resolves problems andprioritizesneeds using in-depth knowledge or policies and procedures.
• Performs complex word processing and document creation, including crafting/drafting correspondence, etc. with little to no guidance/instruction.
• Compiles reports, graphics, and statistical data. Creates reports independently (or with little instruction) and displays data to support needs, including the generation of existing reports.
• Maintains filing systems and confidential records.
• Opens, reads, and prioritizes mail,initiatingreturn correspondence asappropriate.
• Conducts independent research and complex analyses, summarizing information to support administrative needs.
• Operates andmaintainsofficeequipment;may order supplies as needed.
• Coordinates administrative details of special projects.
• May act as a resource, providing training to other administrative staff.

Education Required:

High School Graduate

Physical Requirements and Working Conditions:

• Normal office environment; occasionallifting upto 20 lbs.
• Prolonged periods of sitting, standing, and keyboard use.

This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may be required to perform other related duties.

Our CommitmenttoYou:

Advocate Health offers a comprehensive suite of Total Rewards: benefits and well-being programs, competitive compensation, generous retirement offerings, programs that invest in your career development and so much more – so you can live fully at and away from work, including:

Compensation

• Base compensation listed within the listed pay range based on factors such as qualifications, skills, relevant experience, and/or training
• Premium pay such as shift, on call, and more based on a teammate’s job
• Incentive pay for select positions
• Opportunity for annual increases based on performance

Benefits and more

• Paid Time Off programs
• Health and welfare benefits such as medical, dental, vision, life, andShort- and Long-Term Disability
• Flexible Spending Accounts for eligible health care and dependent care expenses
• Family benefits such as adoption assistance and paid parental leave
• Defined contribution retirement plans with employer match and other financial wellness programs
• Educational Assistance Program

Note: Eligibility for programs listed above may depend on your FTE or status (e.g., full-time, part-time, per diem, temporary, etc.); please ask a Recruiter for more information during an interview.

About Advocate Health

Advocate Health is the third-largest nonprofit, integrated health system in the United States, created from the combination of Advocate Aurora Health and Atrium Health. Providing care under the names Advocate Health Care in Illinois; Atrium Health in the Carolinas, Georgia and Alabama; and Aurora Health Care in Wisconsin, Advocate Health is a national leader in clinical innovation, health outcomes, consumer experience and value-based care. Headquartered in Charlotte, North Carolina, Advocate Health services nearly 6 million patients and is engaged in hundreds of clinical trials and research studies, with Wake Forest University School of Medicine serving as the academic core of the enterprise. It is nationally recognized for its expertise in cardiology, neurosciences, oncology, pediatrics and rehabilitation, as well as organ transplants, burn treatments and specialized musculoskeletal programs. Advocate Health employs 155,000 teammates across 69 hospitals and over 1,000 care locations, and offers one of the nation’s largest graduate medical education programs with over 2,000 residents and fellows across more than 200 programs. Committed to providing equitable care for all, Advocate Health provides more than $6 billion in annual community benefits.