Administrative Assistant II

InterVarsity Press; United States; Remote; USD 21,000 - 28,000; Part time

Benefits offered by this job

Flexible schedule

Professional development assistance

Job summary

InterVarsity Press seeks an Administrative Assistant II in Massachusetts to support scheduling, records management, and communications. The role involves handling confidential information, coordinating meeting logistics, and assisting with expense reports while maintaining strong teamwork across departments.

The ideal candidate will possess strong MS Office skills, effective written and verbal communication, and a flexible, deadline-driven approach in a part-time capacity with potential

Qualifications

• Bachelor's or equivalent not required; high school diploma or equivalent acceptable.
• Working knowledge of Microsoft Office applications (Word, Outlook, Excel, PowerPoint).
• Ability to handle sensitive information in a confidential manner.
• Strong written and oral communication skills.

Responsibilities

• Provide administrative support for scheduling (daily, monthly, yearly).
• Coordinate meeting logistics including travel, housing, and meals.
• Screen and route calls, emails, and messages to appropriate staff.
• Maintain, organize, and secure confidential files and records.
• Assist with expense reports and corporate credit card statements.

Skills

Administrative skills

Confidential handling

Multitasking

Written & verbal communication

Teamwork in diverse environment

Fundraising readiness

Deadline-driven

Adaptability

Learning new concepts

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Outlook

Microsoft Excel

Microsoft PowerPoint

Job description

Administrative Assistant II

Work Location: Massachusetts

Job Type: Part time

To advance the purpose of InterVarsity, this position will provide administrative support for :

• Design and maintain daily, monthly, and annual schedules
• Updating calendars with staff related dates and events
• Organize, maintain and control a wide variety of files; i.e. confidential files, mailing lists, meeting minutes, etc.
• Coordinate meeting logistics including travel, housing, meals plans, etc.
• Complete and/or verify expense reports and corporate credit card reports
• Draft various forms of correspondence and communications upon request
• Provide hospitality for in person meetings
• Screen and route calls, email, messages, etc. to the appropriate person or team
• Respond to voice mail and e-mail inquiries
• Aid in the communication between internal and external individuals and departments
• Work in partnership within the team and with other teams on specific events
• Stay current with technical and professional growth and development
• Perform other duties and projects as assigned
• Fund Development As required, raise a portion of salary in an amount or percentage agreed upon with Director.

• QUALIFICATIONS Annually affirm InterVarsity's Statement of Faith
• Minimum of a high school diploma or equivalent education/experience
• Basic administrative and organizational skills
• A working knowledge of Microsoft Software applications (Word, Outlook, Excel, and PowerPoint)
• Ability to handle sensitive information in a confidential manner
• Demonstrated ability and commitment to work in a diverse team environment
• Familiarity with basic Microsoft applications such as Word and Outlook
• Effective oral and written communication skills
• Willingness to raise a mutually agreed upon amount of personal support, as required
• Ability to work under pressure of deadlines
• Ability to prioritize and manage multiple tasks
• Open to learn new concepts, methods and skills
• Flexible schedule

Pay Range: $15.51 - $20.68 per hour

Pay: This position is funded through personal fundraising. Accordingly, compensation will vary based on the ability of the individual to secure a donor team to fund the cost of his/her salary. The anticipated salary range for this position on a full-time basis (40 hours/week) is dependent on a variety of factors, including location and cost of living. The actual salary received, including any geographic adjustment to account for location and cost of living, is subject to the individual's ability to raise funds necessary to cover the full amount of such salary within the range set forth in the job posting details.

Benefits: We offer a competitive benefits package, including health care and retirement savings with a match. Eligibility is based on employee type and hours worked. Benefits include the following:

• 403(b) Retirement Savings Plan
• 403(b) matching contributions
• Dental insurance
• Employee assistance program
• Employee discounts
• Flexible work schedule
• Flexible spending accounts
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Vision insurance

Equal Employment Opportunity: InterVarsity Christian Fellowship/USA is both an equal opportunity employer and a faith-based religious organization. We conduct hiring without regard to race, color, ancestry, national origin, citizenship, age, sex, marital status, parental status, membership in any labor organization, political ideology, or disability of an otherwise qualified individual. The status of InterVarsity Christian Fellowship/USA as an equal opportunity employer does not prevent the organization from hiring staff based on their religious beliefs so that all staff share the same religious commitment. Pursuant to the Civil Rights Act of 1964, Section 702 (42 U.S.C. 2000e 1(a)) InterVarsity Christian Fellowship/USA has the right to, and does, hire only candidates who agree with InterVarsity's Statement of Agreement: Purpose and Doctrinal Basis because InterVarsity believes that each and every staff plays a vital role in advancing InterVarsity's mission and purposes.

Gen Z is curious and open to exploring their faith, but they need someone to guide them. InterVarsity wants to reach the campus with the Good News, disciple students through Scripture and service, and equip them as leaders and tomorrow’s world-changers. Serve on campus, in our national offices, at our publishing firm (InterVarsity Press), or in national leadership roles. InterVarsity is a vibrant campus ministry that longs to give college students and faculty the chance to grow in their faith. We work to establish witnessing communities on campus where students and faculty can pursue God, God's word, God's people of every ethnicity and culture, and God's purposes in the world.