Administrative Assistant II

The Standard; Portland (OR); On-site; USD 3,720,000 - 4,959,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

401(k) with match

Paid time off

Job summary

The Standard in Portland, OR is seeking an experienced administrative professional to support executive Human Resources leadership. You will manage complex calendars, coordinate travel, prepare materials, and assist with confidential projects requiring discretion.

Role requires onsite work in Portland, OR at least once per quarter and a strong focus on organization, judgment, and customer service. Competitive benefits are offered.

Qualifications

• High school diploma or GED required.
• Minimum 2 years of progressively responsible administrative experience supporting senior leaders.
• Proficiency with Microsoft Office/M365 apps (Outlook, Word, Excel, PowerPoint, Teams).

Responsibilities

• Provide confidential administrative support to executive HR leadership.
• Manage complex calendars, meetings, travel, documents, and expense reports.
• Serve as a trusted liaison with senior leaders, employees, customers, and external stakeholders.
• Maintain organized records and administrative processes for timely follow-up.
• Coordinate executive-related events and attendance reporting.

Skills

Microsoft Office

Calendar management

Travel coordination

Discretion & judgment

Communication

Time management

Executive support

Education

High school diploma/GED

Tools

Microsoft Office 365

Job description

The next part of your journey is right around the corner — with The Standard.

A genuine desire to make a difference in the lives of others is the foundation for everything we do. With a customer-first mindset and an intentional focus on building strong teams, we’ve been able to uphold our legacy of financial stability while investing in new, innovative technologies that support the needs of our customers. Our high-performance culture focused on operational excellence thrives thanks to remarkable people united by compassion and a customer-first commitment. Are you ready to make a difference?

Job Summary

In this role, you will provide confidential, high-level administrative and operational support to executive Human Resources leadership, serving as a trusted liaison with senior leaders, employees, customers, and external stakeholders. You will manage complex calendars, coordinate meetings and travel, prepare materials and expense reports, support executive communications, and assist with special projects that require discretion, organization, and sound judgment.

• The ability to work onsite in Portland, OR at least 1x per quarter, is a requirement of this role.

Key Responsibilities

• Provide professional, confidential administrative support to executive leaders while keeping daily operations organized and on track.


• Manage complex calendars, meeting logistics, travel arrangements, documents, correspondence, and expense reporting with accuracy and timeliness.


• Serve as a trusted point of contact for internal and external stakeholders, using strong judgment in sensitive, complex, or time-critical situations.


• Maintain organized records, information, invoices, and administrative processes that support timely follow-up and efficient executive operations.


• Coordinate executive-related events, recognition activities, attendance reporting, supplies, and other administrative needs that support the executive office.

Skills and Background You’ll Need:

Education: High school diploma/GED

Experience: Minimum 2 years of progressively responsible administrative experience supporting senior-level leaders, including experience interacting with customers, vendors, and executive-level visitors.

• Strong proficiency with of Microsoft Office/Microsoft 365 applications including Outlook, Word, Excel, PowerPoint, Teams, and productivity/AI tools where applicable.


• Advanced organizational and time-management skills, including the ability to strategically coordinate complex calendars, prioritize competing tasks, and meet deadlines.


• Demonstrated discretion and sound judgment in safeguarding sensitive, confidential, or business-critical information.


• Strong knowledge of company operations, policies, and procedures, with the ability to clearly communicate decisions, priorities, and direction verbally and in writing.


• Detail-oriented with the ability to anticipate executive needs, manage critical tasks on an executive’s behalf, and identify emerging opportunities, risks, or challenges.


• Ability to adapt quickly to changing priorities and diverse needs while working independently, collaboratively, and with limited direction.

Key Behaviors of a Successful Candidate

• Driving Success - Initiates and takes responsibility for ownership of own tasks, decisions and outcomes.


• Adaptability – Demonstrates flexibility by willingly accepting new situations such as teams, projects or work processes.


• Improvement Mindset - Demonstrates curiosity by asking questions regarding current approaches/methods and identifies potential improvements.

Why Join The Standard?

We have built an enduring legacy of stability, financial strength and exceptional customer service through the contributions of the service-oriented people who choose to work at The Standard. To ensure we can attract and retain the best talent, when you join The Standard you can expect:

• A rich benefits package including medical, dental, vision and a 401(k) plan with matching company contributions


• An annual incentive bonus plan


• Generous paid time off including 11 holidays, 2 wellness days, and 8 volunteer hours annually — PTO increases with tenure


• A supportive, responsive management approach and opportunities for career growth and advancement


• Paid parental leave and adoption/surrogacy assistance


• An employee giving program that double matches your donations to eligible nonprofits and schools

In addition to the competitive salary range below, our employee-focused benefits support work-life balance. Learn more about working at The Standard.

• Eligibility to participate in an incentive program is subject to the rules governing the program and plan. Any award depends on a variety of factors including individual and organizational performance.

The actual compensation for this role will be based on a combination of education and experience, knowledge and skills, position budget, internal equity, and market data.

Salary Range:

27.04 - 35.82

Positions will be posted for at least 5 days from original posting date.

Standard Insurance Company, The Standard Life Insurance Company of New York, Standard Retirement Services, Inc., StanCorp Mortgage Investors, LLC, StanCorp Investment Advisers, Inc., and American Heritage Life Insurance Company and American Heritage Service Company, marketed as The Standard, are affirmative action/equal opportunity employers. All qualified applicants will receive consideration for employment without regard to race, religion, color, sex, national origin, gender identity, sexual orientation, age, disability or veteran status or any other condition protected by federal, state or local law. Except where precluded by state or federal law, The Standard will consider for employment qualified applicants with arrest and conviction records pursuant to the San Francisco Fair Chance Ordinance. The Standard offers a drug- and alcohol-free work environment where possession, manufacture, transfer, offer, use of or being impaired by an illegal substance while on The Standard's property, or in other cases which the company believes might affect operations, safety or reputation of the company is prohibited. The Standard requires a criminal background investigation and employment, education and licensing verification as a condition of employment. After any conditional offer of employment is made, the background check will include an individualized assessment based on the applicant’s specific record and the duties and requirements of the specific job. Applicants will be provided an opportunity to explain and correct background information. All employees of The Standard must be bondable.