Administrative Assistant I/ Transportation Clerk

Spectraforce Technologies; New Hartford (CT); On-site; USD 28,000 - 36,000; Full time

Job summary

Spectraforce Technologies in Hartford, CT is seeking an Administrative Assistant I/ Transportation Clerk for a 3-month assignment. The role supports the transportation department and ensures regulatory compliance with DOT requirements.

Responsibilities include processing driver paperwork, answering calls, coordinating with operations, and generating daily reports. The position requires a high school diploma and 2 years of related experience.

Qualifications

• High school diploma or GED is required.
• 2 years' customer service experience preferred.
• 2 years' distribution/transportation experience in a high-volume operation preferred.

Responsibilities

• Gather, organize, and process driver daily paperwork, logs, manifests, vehicle inspections.
• Answer phones, route calls, and take messages.
• Research operation challenges and liaise between office and operations.
• Respond to delivery associate issues and provide resolution support.
• Process inbound freight paperwork weekly.
• Run daily reports for operations supervisors.

Skills

Leadership

Analytical skills

Motivational skills

Written and verbal communication

Understanding of DOT regulations

Education

High school diploma or GED

Tools

Excel

Word

Windows OS

Job description

Job Title: Administrative Assistant I/ Transportation Clerk

Location: Hartford, CT, USA 06114

Duration: 3 Months

Schedule: Monday - Friday 7 AM to 5 PM (minimum). Schedule may vary. Weekend flexibility is needed at times.

JOB SUMMARY

This is an operations position responsible for performing clerical duties within the transportation department, including maintaining all regulatory compliance as required by the Department of Transportation (DOT).

RESPONSIBILITIES

• Gather, organize, and process driver daily paperwork, logs, manifests, vehicle inspections, etc.
• Answer phones, route calls, and take messages.
• Research operation challenges, order supplies, liaison between office and operations
• Respond to delivery associate issues and provide support for a resolution.
• Process inbound freight paperwork weekly.
• Primary contact for any inbound freight issues.
• Run daily reports for operations supervisors (i.e. observations, vehicle tracking, etc.)
• Perform all other tasks as assigned by supervision or management.

QUALIFICATIONS

Education

• High school diploma or GED required.

Experience

• 2 years of prior customer service experience preferred.
• 2 years' distribution/transportation experience in a high volume, route delivery operation preferred.

Certificates, Licenses, and Registrations

• Valid driver's license with a driving record that meets the company's insurability standards.

Professional Skills

• Strong leadership, analytical, and motivational skills.
• Knowledge of D.O.T. regulations.
• Proficient written and verbal communication skills.
• Expertise in Windows operating system and utilizing Excel and Word.
• Understanding of Manpower scheduling.

Physical Demand

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• While performing the duties of this job, the employee may be required to stand, walk, sit, use hands to finger, handle, or feel; reach with hands and arms; climb or balance and stoop, kneel, crouch, or crawl and talk and hear.
• The employee may have to lift up to 40 pounds.
• Specific vision abilities that may be required by this job include close vision and distance vision.